Onsite Sites Term Landscape Maintenance Contract 2015 – 2018

Onsite Sites Term Landscape Maintenance Contract 2015 – 2018

The provision of landscape maintenance and cleansing services for 22 sites within the Onsite portfolio.

United Kingdom-Warrington: Grounds maintenance services

2015/S 118-214912

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Homes and Communities Agency
Arpley House, 110 Birchwood Boulevard, Birchwood
For the attention of: Bill Murphy
WA37QH Warrington
UNITED KINGDOM
Telephone: +44 3001234500

Internet address(es):

Address of the buyer profile: www.homesandcommunities.co.uk

Electronic access to information: https://clientportal.tep.uk.com (refer to VI.3 for further instructions)
Further information can be obtained from: The Environment Partnership (TEP) Limited
Genesis Centre, Birchwood Science Park, Birchwood
Contact point(s): Lindsey Cunniff
WA3 7BH Warrington
UNITED KINGDOM
Telephone: +44 1925844004
E-mail: hcatenders@tep.uk.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Environment Partnership (TEP) Limited
Genesis Centre, Birchwood Science Park, Birchwood
Contact point(s): Lindsey Cunniff
WA3 7BH Warrington
UNITED KINGDOM
Telephone: +44 1925844004
E-mail: hcatenders@tep.uk.com

Tenders or requests to participate must be sent to: The Environment Partnership (TEP) Limited
Genesis Centre, Birchwood Science Park, Birchwood
Contact point(s): Lindsey Cunniff
WA3 7BH Warrington
UNITED KINGDOM
Telephone: +44 1925844004
E-mail: hcatenders@tep.uk.com

I.2)Type of the contracting authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ONSITE.001 Onsite Sites Term Landscape Maintenance Contract 2015 – 2018.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Grounds maintenance services. The provision of landscape maintenance and cleansing services for 22 sites within the Onsite portfolio. The majority are concentrated around the Tyne and Wear and Teesside conurbations. The sites vary in size, character and complexity and include public and private open space and land reserved for development. Since a number of the sites are used as, or are adjacent to, public open space the identification of health and safety risks is a priority. The sites comprise of grassland, woodland, hedgerows, scrub, waterbodies and areas of hardstanding associated with formal and informal footpaths and roads.
Typical planned services under this Contract comprise of but are not exclusively limited to the following; Site inspections, whereby the Supplier shall indicate all matters relating to the maintenance specification, recommendations for necessary Service, incidences of vandalism, flytipping, trespass and adjustments to the scheduled Service; Grass Cutting; Ornamental Shrub Maintenance; Hedge Cutting; Tree Works, Weed Control; and Cleansing.
The contract is envisaged to have duration of 2 years with provision for a further 1 year extension under the same Terms and Conditions of the contract. Any contract extensions will be based on tendered Rates and Prices.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated contract value is based on understanding of commercial contracting rates for landscape maintenance services from recent tender exercises. The Contract is envisaged to have duration of 2 years with provision for a further 1 year extension under the same Terms and Conditions of the Contract. Any Contract extensions will be based on tendered Rates and Prices.
Estimated value excluding VAT:
Range: between 450 000 and 550 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract is subject to Key Performance Indicators, refer to the Invitation to Tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCAE16011

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 17 dependent on extension year.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Documents relating to this tender are provided on a Client Access Web Portal for you to access and download. To obtain the documents:

—Enter the following URL into the address bar of your internet browser https://clientportal.tep.uk.com

—When prompted for a username enter: Tep\tepca16 (be careful not to include a space after the username)
—When prompted for a password enter: Tepca2905
Please ensure your type in the password and do not copy and paste as this will not work.
This procurement is being managed by The Environment Partnership (TEP) Limited on behalf of the Homes and Communities Agency all correspondence should be placed to TEP.
All correspondence should be placed in writing including any questions raised through the Tender period.
Electronic payment will be used.

Suppliers wishing to tender for HCA contracts which involve physical Works or Services such as construction, demolition or building maintenance, must either be registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement), be able to demonstrate membership of an equivalent scheme or complete a Health and Safety Questionnaire. SSIP membership must either already be in place, or be likely to be in place when Tenders are to be returned to the HCA. Therefore, it is recommended that applications should already be submitted when Suppliers submit their Suitability Assessment. Further information on SSIP and details of assessment scheme members can be found on http://www.ssip.org.uk/. Details of equivalent membership schemes will be investigated and the HCA reserves the right to contact Suppliers to investigate this further in order to assess these fairly. For the avoidance of doubt details of equivalent membership schemes will need to be provided in English.

All discussions, meetings and communications will be conducted in English.
The contract will be subject to English law. Tenders and all supporting documents must be priced in
GBP and all payments under the contract will be made in GBP.
This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests.
Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (‘The Act’). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response.

The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visitinghttps://www.gov.uk/government/publications/anti-bribery-and-corruption-policy for further information.

All dates included in this notice are provisional and potentially subject to revision.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=147860784

GO Reference: GO-2015615-PRO-6681740.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500

Body responsible for mediation procedures

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to consider the decision and highlight any errors in the award process. Such appeals should be addressed to the contact in I.1. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 and any amendments thereon provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500
Internet address: www.homesandcommunities.co.uk

VI.5)Date of dispatch of this notice:

15.6.2015

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