Operation and Administration of Clinical Research Network Co-ordinating Centre

Operation and Administration of Clinical Research Network Co-ordinating Centre 

The Supplier shall be responsible for the operation and provision of the CRNCC.

United Kingdom-Leeds: Administrative services of agencies

2014/S 131-234268

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Room 2W53 Quarry House Quarry Hill
For the attention of: Rick Webb, Procurement and Commercial Specialist
LS2 7UE Leeds
UNITED KINGDOM
E-mail: rick.webb@dh.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

Electronic access to information: https://www.gov.uk/government/organisations/department-of-health/about/procurement

Electronic submission of tenders and requests to participate: https://www.gov.uk/government/organisations/department-of-health/about/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ITT 59350: National Institute for Health Research (NIHR) Clinical Research Network Co-ordinating Centre (CRNCC).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

It is expected that from April 2015 the NIHR CRN shall comprise fifteen LCRNs and one CRNCC (the former are already in place). The Authority requires that the CRNCC and LCRNs work together, with shared principles, values and behaviours to form the single entity that is the NIHR CRN. As such, the Supplier agrees to work at all times in accordance with, and understands the importance of, this requirement. The Supplier shall be responsible for the operation and provision of the CRNCC. The purpose of the CRNCC is to provide the headquarters of the NIHR CRN and to provide executive and operational leadership, management, and governance of the whole of the NHS research infrastructure which comprises the NIHR CRN working with, and on behalf of, the Authority. This shall include:
— Providing the headquarters of the NIHR CRN;
— Developing Strategies for the NIHR CRN, for the purpose of directing the NIHR CRN and engaging NIHR CRN Customers and NIHR CRN Stakeholders;
— Liaising with the Authority;
— Performance management of, and planning for, the NIHR CRN;
— Ensuring that Customers’ needs are met or exceeded;
— Engaging with NIHR CRN Stakeholders;
— Financial management and assurance of the NIHR CRN;
— Governance of the NIHR CRN;
— Workforce planning and learning and development of all NIHR CRN staff; and
— Provision, Use, Management, And Development, Of Information And Communications Technology Systems.
Service Outcomes:
The Supplier shall provide a CRNCC that:
— Oversees a world-class clinical research infrastructure, which is an integral part of the NHS and wider NIHR.
— Delivers its Performance Indicators and ensures the NIHR CRN achieves all High-Level Objectives.
— Manages performance of the LCRNs effectively, celebrating successes and addressing underperformance promptly.
— Has effective structures and efficient ways of working.
— Works collaboratively with NIHR CRN Customers to meet their needs.
— Demonstrates dedication and success in involving and engaging patients and the public in research delivery.
— Delivers value for money.
— Ensures Supplier Personnel and the NIHR CRN workforce are well trained and developed.
— Makes best use of technology and new media in delivery of the Service.
— Provides a customer-focused service.
— Responds effectively and efficiently to NIHR CRN Stakeholders.
— Promulgates best practice.
— Has a culture of relentless focus on continuous improvement.
— Acts in accordance with behaviours set out in the Procurement Documents.

II.1.6)Common procurement vocabulary (CPV)

7512000075100000794200008514000073300000731000007921100079633000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total spend under the contract for Operational Services (see definition in the Procurement Documents)and Core Services (see definition in the Procurement Documents) shall not exceed GBP 18,000,000 (excluding VAT) per financial year to cover all associated activities. This does not include any additional Optional Services (see definition in the Procurement Documents) that the Authority may require up to the value of GBP 10,000,000 (excluding VAT) during the initial contract period of 5 years from 1.4.2015 until 31.3.2020.
The initial contract period is for 5 years from 1.4.2015 until 31.3.2020. The Authority has a right to extend the contract for 2 periods of up to 12 months each but these extension periods are optional.
The supplier may be required to commence transitional activities up to six months prior to 1.4.2015 in order to ensure that certain services shall be operational from the beginning of the initial contract period.
Estimated value excluding VAT:
Range: between 90 000 000 and 140 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority reserves the right to commission optional services from the supplier, which shall include any project or ancillary goods, works or services relating to the operation and provision of the CRNCC. Further information on the optional services is set out in the Procurement Documents. The Authority has a right to extend the contract for 2 periods of up to 12 months each but these extension periods are optional.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Third Party or other guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The procurement documentation relating to this procurement which can be accessed following the instructions in VI.3 (“Procurement Documents”).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia) and each grouping should explain how they envisage the consortia to operate. In the event of a successful consortium bid, the DH reserves the right to require groupings of entities to take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Requests to participate will be accepted from groupings of economic operators (consortia) and each grouping should explain how they envisage the consortia to operate. In the event of a successful consortium bid, the DH reserves the right to require groupings of entities to take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Procurement Documents for further details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Procurement Documents for further details.
Minimum level(s) of standards possibly required: Please refer to the Procurement Documents for further details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Procurement Documents for further details.
Minimum level(s) of standards possibly required:
Please refer to the Procurement Documents for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITT 59350

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 164-285702 of 24.8.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement exercise will be completed via the Authority’s eTendering portal, the Business Management System (“BMS”). Potential Bidders should visit https://www.gov.uk/government/organisations/department-ofhealth/about/procurement to register on BMS and download instructions on how to respond to this opportunity.

BMS will contain documentation for download and submission when completed. All final responses must be submitted using BMS. The BMS reference number for this exercise is 59350.

If you require assistance, please contact the Supplier Helpdesk on +44 1132545777 orsupplier.helpdesk@dh.gsi.gov.uk

This helpdesk is available 10:00 am to 16:00 pm, Monday to Friday excluding Bank Holidays.
Please note that the duration specified in section II.3 includes the optional extension.
The Authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means.
The most economically advantageous or any tender will not automatically be accepted.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) may apply to this procurement.

In accordance with the Government’s policies on transparency, potential bidders should note that the Authority intends to publish the Invitation to Tender (ITT) document. The Authority also intends to publish any contract awarded, subject to possible redactions at the discretion of the Authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency

The costs of responding to the invitation to tender and participation in the procurement will be borne by each applicant.
All discussion and correspondence will be deemed strictly subject to contract until the formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
The dates given in sections II.2.1 and II.3 are a best estimate at the time of despatch.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Department of Health will incorporate a standstill period at the point information about the actual award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.7.2014

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