Oracle E-Business Suite Discoverer Reporting Solution Upgrade or Replacement

Oracle E-Business Suite Discoverer Reporting Solution Upgrade or Replacement

The priority is to replace the existing reporting tools whilst maintaining business continuity.

United Kingdom-Solihull: Software package and information systems

2014/S 237-417350

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Solihull Metropolitan Borough Council
Council House, Manor Square
Contact point(s): Corporate Procurement Service
For the attention of: Aaron Keenan
B91 3QB Solihull
UNITED KINGDOM
E-mail: procurementteam@solihull.gov.uk

Internet address(es):

General address of the contracting authority: www.solihull.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Local Authorities and Public Service Organisations in the West Midlands

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SOL — Replacement for Oracle E-Business Suite Discoverer Reporting Solution and Potential Upgrade and Organisational Integration.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Solihull MBC (SMBC) runs an integrated Oracle e-business system (EBS) underpinning the main business functions of finance, human resources, payroll, customer service and organisational development. The Council also provides elements of these services to some of the Schools and Academies in the borough, its ALMO Solihull Community Housing and other organisations as part of a partnership arrangement. These organisations are listed below.
The principal reporting tool across Oracle EBS is Discoverer (Disco) which has been used for the last 10+ years for ad-hoc, operational and management reporting including statutory returns. Disco is well embedded and understood by SMBC.
The Council has over 3 000 users of the EBS platform. It is estimated around 700 of these access both Disco and in-house reporting tools. This has led to the creation of thousands of active reports. Currently all reports are created with expertise from within the ICT section and released to the service to run with limited parameterisation. This is no longer sustainable moving forward and the replacement solution needs to have the ability for services to build / modify and run their own reports with little or no technical expertise.
The Council is now initially seeking to procure a solution to address these business problems. The priority is to replace the existing reporting tools whilst maintaining business continuity. However the Council is open to opportunities that not only replace Disco and in-house reporting tools (like for like) but to upgrade and move towards an Integrated Data Warehousing solution with other line of business systems where this could be deemed cost effective. The four elements of the requirement are listed in II.2.1).
The following organisations may need access to the new contract:
Solihull Schools and Academies,
Solihull Community Housing,
Birmingham City Schools and Academies: including — Kings Norton Boys School; Colmers Farm School; Walmley Infants School; Walmley Junior School,
Solihull Sixth Form College,
Heart of England Care Trust,
Solihull Care Trust,
There may also be a requirement in future for other local authorities and public service organisations within the West Midlands region to utilise the contract.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48900000, 72260000, 72500000, 48810000, 72000000, 48482000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total requirement is described below as four items. The items purchased by SMBC as a result of this procurement process will be dependent upon the solutions tendered.
1. Replacement of Current Tools
Replacement solution for Oracle Discoverer for the EBS environment to enable all managerial and statutory reports/returns to be produced including the replacement for:
The Oracle Discoverer product
The in-house Off-line Reporting solution
2. Feature Rich
Feature rich bringing Solihulls reporting up to date
3. Organisational Integration
Exploration of the further benefits that could be exploited from potential solutions
4. Optional
The provision of specialist solutions to enable forecasting, modelling, cause and effect, and what if statements with limited licensing for specialist users.
Please note the length of the maintenance and support contract following commission will be dependent upon which items are purchased, therefore the contract length will be up to 10 years.
Estimated value excluding VAT:
Range: between 100 000 and 900 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the pre-qualification questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the pre-qualification questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre-qualification questionnaire. Suppliers must demonstrate recent and relevant experience and expertise of providing and implementing Corporate Reporting Solutions within a UK Public Sector (or equivalent) environment.
Minimum level(s) of standards possibly required:
As detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROJECT – 00002480

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.1.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The items purchased by SMBC as a result of this procurement process will be dependent upon the solutions tendered. The estimated value range has been provided on this notice to allow SMBC the opportunity to procure from the items advertised if suitable and economically advantageous bids are tendered that offer the Council a value for money solution. The value range in section II.2.1) relates solely to Solihull MBC. Any additional expenditure would depend on the number and size of the other organisation/s involved.
SMBC reserves the right not to procure all or any of the items listed at II.2.1) if they are deemed not to be a value for money solution.

This procurement process will be conducted via the Coventry, Solihull and Warwickshire Joint E-Tendering Systems (CSW-JETS). This Portal can be found at www.csw-jets.co.uk Providers must register with the system in order to access the documents and participate in the procurement opportunity.

The dates specified in this notice are indicative and may be subject to change.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved then the Public Contracts Regulations 2006 (England, Wales and Northern Ireland) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2014

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