Orbis Construction Framework Agreement

Orbis Construction Framework Agreement

The Orbis Capital Programme is anticipated to be in excess of 500 000 000 GBP over the next 4 years. In accordance with Orbis Partnership’s priorities this Programme will be delivered by a range of contractors including SME’s.

United Kingdom-Kingston upon Thames: Construction work

2016/S 215-392035

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): UKJ2
For the attention of: Procurement Sourcing Team
KT1 2DN Kingston upon Thames
United Kingdom
Telephone: +44 2085419000
E-mail: procurement.sourcing@surreycc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.surreycc.gov.uk

Address of the buyer profile: http://www.sesharedservices.org.uk/esourcing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

For details of the Contracting Authorities and for Information on how to express an interest, please see Section VI.3) Additional Information of the contract notice

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC/ESCC APC Orbis Construction Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 184 000 000 and 428 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Orbis is a partnership between Surrey and East Sussex County Councils that aims to provide seamless and resilient business services to the public sector, creating a compelling alternative to other providers. The Orbis Partnership incorporates the following services: Human Resources and Organisational Development, Property, IT, Procurement, Finance and Business Operations.
Orbis Property Services are responsible for:
— working with partners to meet the changing demands and strategy of the communities we serve whilst simultaneously looking at the opportunities and delivery of efficiency savings
— delivery of the School Basic Need programme in Primary, Secondary, SEND (Special Educational Needs and Disabilities) and Pre-School education sectors to meet the growing demand for school places.
— delivery of other public sector capital projects
The Orbis Capital Programme is anticipated to be in excess of 500 000 000 GBP over the next 4 years. In accordance with Orbis Partnership’s priorities this Programme will be delivered by a range of contractors including SME’s.
In order to meet the requirements of the Capital Programme Orbis Partners intend to establish the new Construction Framework with multiple contractors. This new Framework will supplement a number of existing procurement arrangements which are available to Orbis Partners and Clients which will be used to deliver Orbis Capital Programme. The Framework will be used as a vehicle to deliver diverse types of construction projects and programmes across the public sector.
The Orbis Construction Framework will be divided into two value banded Lots.
Lot 1 — construction works typically between 3 000 000 GBP — 10 000 000 GBP
Lot 2 — construction works typically between 1 000 000 GBP — 3 000 000 GBP
The Framework is intended to be in place for the initial term of 3 years with an option to extend it to 4th year.
The main areas of activity will comprise individual projects or programmes for new build work, extensions, improvements and refurbishment works.
Areas of activity may include any building construction work undertaken by the participating organisations, their facilitating agencies or sub users acting with or on their behalf within the areas including but not limited to the following:
— Primary and Secondary Education
— SEND and Pre-School Education Sector
— Further Education
— Care Sector
— Office Developments
— Leisure Centres
— Libraries
— Police and Fire & Rescue Authorities Buildings
— Health Service Buildings
The Authorities which currently form the Orbis Partnership share a combined Capital Programme anticipated to be in excess of £500m over the next 5 years. The significant proportion of the Capital Programme that Orbis Partners will deliver is the School Basic Need Programme in primary, secondary, SEND and pre-school education sector to meet the growing demand for school places within East Sussex Surrey county areas.
In accordance with Orbis Partnership’s priorities this Programme will be delivered by a range of contractors including SME’s. The intention is that the Programme will be delivered in conjunction with a number of procurement arrangements which are available to the Authorities and which will be supplemented by this new Orbis Construction Framework.
No value, volume of work or exclusivity is implied or guaranteed under this Framework.
The Framework will provide a fast and flexible procurement vehicle for Orbis Partners, Clients and other contract authorities. Call offs will be made via mini-competitions or for urgent appointments contractors will be able to be commissioned on a rotational basis. Majority of appointments are envisaged to be made following two-stage collaborative process using Design & Build / Develop & Construct or construct only process. Framework Providers will also be able to be appointed via mini-competitions on a traditional, single stage competitive basis using a range of quality and price award criteria.
The Framework will cover the requirements of all Contracting Authorities listed in the Contract Notice and Framework Agreement Appendix A. It is envisaged that the majority of activity will take place in the South East of England within geographical Orbis core area of Surrey County and East Sussex County. This may be widened as further Partners or Clients join Orbis Partnership in the future. Tenderers who are successful in being appointed to the Framework may be offered the opportunity of assignments in the whole geographical area.
update this opportunity with further information as and when available.’.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45214000, 45213000, 45216000, 45210000, 45200000, 45212000, 45215000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 184 000 000 and 428 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Project value typically between 3 000 000 GBP — 10 000 000 GBP

1)Short description

The main areas of activity will comprise individual projects or programmes for new build work, extensions, improvements and refurbishment works.
Areas of activity may include any building construction work undertaken by the participating organisations, their facilitating agencies or sub users acting with or on their behalf within the areas including but not limited to the following:
— Primary and Secondary Education
— SEND and Pre-School Education Sector
— Further Education
— Care Sector
— Office Developments
— Leisure Centres
— Libraries
— Police and Fire & Rescue Authorities Buildings
— Health Service Buildings
The Authorities which currently form the Orbis Partnership share a combined Capital Programme anticipated to be in excess of £500m over the next 5 years. The significant proportion of the Capital Programme that Orbis Partners will deliver is the School Basic Need Programme in primary, secondary, SEND and pre-school education sector to meet the growing demand for school places within East Sussex Surrey county areas.
Call offs in this Lot will range from approx. 3 000 000 GBP to approx. 10 000 000 GBP

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 130 000 000 and 302 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Project value typically between 1 000 000 GBP — 3 000 000 GBP

1)Short description

The main areas of activity will comprise individual projects or programmes for new build work, extensions, improvements and refurbishment works.
Areas of activity may include any building construction work undertaken by the participating organisations, their facilitating agencies or sub users acting with or on their behalf within the areas including but not limited to the following:
— Primary and Secondary Education
— SEND and Pre-School Education Sector
— Further Education
— Care Sector
— Office Developments
— Leisure Centres
— Libraries
— Police and Fire & Rescue Authorities Buildings
— Health Service Buildings
The significant proportion of the Capital Programme that Orbis Partners will deliver is the School Basic Need Programme in primary, secondary, SEND and pre-school education sector to meet the growing demand for school places within East Sussex Surrey county areas.
Call offs in this Lot will range from approx. 1 000 000 GBP to approx. 3 000 000 GBP

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 54 000 000 and 126 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirements will be included in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier will be required to actively participate in the achievement of social and /or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly, contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the Invitation to Tender.
Minimum level(s) of standards possibly required: Any such requirements will be included in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements will be included in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Any such requirements will be included in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 12: and maximum number 24
Objective criteria for choosing the limited number of candidates: Scored and pass/fail questions as set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Contracting Authority reserves the right to use an electronic auction option during the procurement process.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 010814

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 140-253234 of 22.7.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.
The Employer has appointed Constructionline (a certification service for contractors, consultants and material suppliers) to support the Pre-Qualification Stage by evaluating sections of the Pre-Qualification Questionnaire which is based on PAS91: 2013.
Potential Service Providers who hold a valid Constructionline accreditation may be exempted from completing some sections of the PQQ which are based on PAS91:2013. Potential Service Providers who do not hold Constructionline accreditation will have to complete the Pre-Qualification Questionnaire in full. Constructionline accreditation is not mandatory in order to participate in this tender or throughout the duration of the Framework. There are no costs for Potential Service Providers in relation to pre-qualifying using this process.
List Of Participating Authorities
The following authorities, in addition to the Council, shall be Participating Authorities for the purposes of this Framework Agreement and shall be entitled to place an Order with the Service Provider at their discretion upon completion of an Access Agreement:
1. East Sussex County Council
The following organisations may also decide to call off from the Framework Agreement at a later date:
2. All district, borough and unitary councils in East Sussex as named below;
Eastbourne Borough Council
Hastings Borough Council
Lewes District Council
Rother District Council
Wealden District Council
3. Brighton and Hove City Council (Unitary Authority)
4. All districts and borough councils in Surrey as named below;
Elmbridge Borough Council
Epsom and Ewell Borough Council
Guildford Borough Council
Mole Valley District Council
Reigate and Banstead Borough Council
Runnymede Borough Council
Spelthorne Borough Council
Surrey Heath Borough Council
Tandridge District Council
Waverley Borough Council
Woking Borough Council
5. West Sussex County Council and the district and borough councils in West Sussex as named below;
Adur District Council
Arun District Council
Chichester District Council
Crawley Borough Council
Horsham District Council
Mid Sussex District Council
Worthing Borough Council
6. Hampshire County Council and the district, borough and unitary councils in Hampshire as named below;
Basingstoke and Deane Borough Council
East Hampshire District Council
Eastleigh Borough Council
Fareham Borough Council
Gosport Borough Council
Hart District Council
Havant Borough Council
New Forest District Council
Portsmouth City Council (Unitary Authority)
Rushmoor Borough Council
Southampton City Council (Unitary Authority)
Test Valley Borough Council
Winchester City Council
Isle of Wight Council (Unitary Authority)
7. Kent County Council together and the district and borough councils in Kent as named below;
Ashford Borough Council
London Borough of Bexley
London Borough of Bromley
Canterbury City Council
Dartford Borough Council
Dover District Council
Gravesham Borough Council
Maidstone Borough Council
Medway Council (Unitary Authority)
Sevenoaks District Council
Shepway District Council
Swale Borough Council
Thanet District Council
Tonbridge and Malling Borough Council

8. London Councils: http://directory.londoncouncils.gov.uk/

9. All maintained schools, Academies and Free Schools in:

East Sussex: https://apps.eastsussex.gov.uk/educationandlearning/schools/schoolsearch/search.aspx

Surrey:

http://www.surreycc.gov.uk/schools-and-learning/schools/directory-of-surrey-schools

West Sussex:

https://www.westsussex.gov.uk/location-directories/find-a-school-academy-or-college/

Kent:

http://webapps.kent.gov.uk/KCC.SchoolSearch.Web.Sites.Public/Default.aspx

Hampshire:

http://www3.hants.gov.uk/education/schools/schooldetails

Brighton Hove:

http://ww3.brighton-hove.gov.uk/index.cfm?request=c1001684&node=20506

Medway:

http://www.medway.gov.uk/schoolsandeducation/breakdownofschools.aspx

Isle of Wight:

https://www.iwight.com/Residents/schools-and-learning/Schools/School-Contacts

Southampton:

https://www.southampton.gov.uk/schools-learning/find-school/

Portsmouth:

https://www.portsmouth.gov.uk/ext/learning-and-schools/schools/schools-contact-details.aspx

10. Higher and Further Education establishments with sites in Surrey, East Sussex, West Sussex Hampshire, Isle of Wight, Kent and Medway, as described in:
http://www.hefce.ac.uk/workprovide/unicoll/fecs/ and http://www.hefce.ac.uk/workprovide/unicoll/heis/

11. Policing Bodies as described below:
The Police and Crime Commissioner for Sussex
The Chief Constable of Sussex Police
The Police and Crime Commissioner for Surrey
The Chief Constable of Surrey Police
The Kent Police and Crime Commissioner
The Chief Constable of Kent Police
The Mayors Office for Policing and Crime
The Commissioner of Police of the Metropolis
The City of London Corporation
The Commissioner of the City of London Police Force
Hampshire Police and Crime Commissioner
Chief Constable of Hampshire Police
12. Fire and Rescue Services as described below:
East Sussex Fire and Rescue Service
Surrey Fire and Rescue Service
Hampshire Fire and Rescue Service
Kent Fire and Rescue Service
Isle of Wight Fire and Rescue Service
London Fire Brigade
13. South East Coast Ambulance Service
South East Coast Ambulance Service
South Central Ambulance Service
London Ambulance Service
14. All Town and Parish Councils in:

East Sussex: https://new.eastsussex.gov.uk/yourcouncil/about/howthecouncilworks/parishtowncouncils

Surrey: https://www.surreycc.gov.uk/your-council/councillors-and-committees/district-borough-and-parish-councillors/parish-and-town-council-websites

15. All Health Authorities, National Health Service Trusts and Primary Care Trusts, social care organisations and any other person (s) or body established or financed under the National Health Service Act 1977 as amended and future bodies (e.g. Foundation Trusts and Clinical Commissioning Groups) associated with the delivery of healthcare, within Surrey, East Sussex, Brighton and Hove, West Sussex, Hampshire, Isle of Wight, Kent and Medway;

16. Voluntary and Community Organisations with a presence in Surrey, East Sussex, West Sussex, Hampshire, Isle of Wight, Kent and Medway, as described in:http://www.charitycommission.gov.uk/Showcharity/RegisterOfCharities/AdvancedSearch.aspx

17. Housing Associations with a presence in Surrey, East Sussex, West Sussex, Hampshire, Isle of Wight, Kent and Medway, as described in:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

18. The Royal Botanic Gardens — Kew
This list is intended to list major organisations. This list is not exhaustive or definitive for the duration of the Framework Agreement. Other, smaller, organisations may also use the services where such organisations use services for the delivery of public services in East Sussex, Surrey, Brighton and Hove, West Sussex, Hampshire, Isle of Wight, Kent and Medway.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Surrey County Council
County Hall, Room 412, Penrhyn Road
KT1 2DN Kingston upon Thames
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.11.2016

 

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