Orthotic Services Tender

Orthotic Services Tender

NHS Scotland.

UK-Edinburgh: health services

2012/S 155-259138

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Common Services Agency (commonly known as NHS National Services Scotland) (“Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Moira Milligan
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756589
E-mail: moi[email protected]

Internet address(es):

General address of the contracting authority: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: Common Services Agency (commonly known as NHS National Services Scotland) (“Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Moira Milligan
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756589
E-mail: [email protected]
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Common Services Agency (commonly known as NHS National Services Scotland) (“Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Moira Milligan
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756589
E-mail: [email protected]
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Tenders or requests to participate must be sent to: Common Services Agency (commonly known as NHS National Services Scotland) (“Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement
For the attention of: Moira Milligan
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756589
E-mail: [email protected]
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Shetland

NHS Tayside

NHS Western Isles

The State Hospital for Scotland

The Authority

All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority

Health Improvement Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Orthotic Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: All Scottish mainland and island Health Boards and Special Health Boards, plus all locations of the Common Services Agency.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

A Framework Agreement for the supply of Orthotic Services, namely the supply of Orthotists and Support Workers (of various Levels) to staff permanent Health Board Clinics. The Framework will consist of one Lot for a number of different Orthotist Levels.
The Framework Agreement is to be available to all all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).
Important: This tender will be carried out using Public Contracts Scotland – Tender eSourcing portal. The site requires you to register to obtain the tender documentation. The portal website address is: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

II.1.6)Common procurement vocabulary (CPV)

85100000, 85112200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Framework Agreement for Orthotic Serivces covering Orthotist Levels as follows:
Orthotic Assistant – NHS Level 4.
Orthotist – NHS Level 5.
Orthotist – NHS Level 6.
Orthotist – NHS Level 7.
The Framework Agreement is to be available to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).
Important: This tender will be carried out using Public Contracts Scotland – Tender eSourcing portal. The site requires you to register to obtain the tender documentation. The portal website address is: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

II.2.2)Information about options

Options: yes
Description of these options: The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to 24 months.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.1.2013. Completion 31.12.2015

Information about lots

Lot No: 1 Lot title: Supply of Orthotic Services

1)Short description

This Framework requires the following Grades of Staff to be supplied by successful Framework Participants:
Support Worker – Level 3.
Orthotic Assistant – Level 4.
Orthotist – Level 5.
Orthotist – Level 6.
Orthotist – Level 7.
Please note that each Level noted above is based on Agenda for Change (AfC) Grades, e.g. Level 3 is equivalent to Grade 3.
2)Common procurement vocabulary (CPV)

85100000

3)Quantity or scope

Various Levels of Orthotists and Support Workers to provide clinical services required by Health Boards and the Authority to staff permanent Orthotic Clinics.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Authority intends that five (5) Potential Framework Participants will be awarded to the Framework Agreement (‘Framework Participant’) in respect of this Lot (subject to submission of admissible Tenders as determined in accordance with the provision of the ITT).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
Minimum level(s) of standards possibly required:
a) All Orthotists at Levels 5, 6 and 7 (Agenda for Change Grades 5, 6 and 7) must be HPC Registered.
b) All staff at Levels 3, 4, 5, 6 and 7 (Agenda for Change Grades 3, 4, 5, 6 and 7) must meet the attached eKSF (Knowledge Skills Framework) competencies.
c) All Staff must be PVG (previously Disclosure Scotland) disclosed.
d) Potential Framework Providers must demonstrate previous experience of supplying contract Orthotic Services in support of regular clinics, with reference sites.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Orthotists to be supplied to fulfill the clinical needs of the Authority must be HPC registered for Levels 5, 6 and 7.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NP610/12
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2012 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 27.9.2012 – 09:00
Place:

National Procurement, Gyle Square, Edinburgh EH12 9EB.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

For the single Lot on this Framework, the Authority intends that five (5) Potential Framework Participants will be awarded to the Framework Agreement (‘Framework Participants’) in respect of the Lot (subject to submission of admissible Tenders as determined in accordance with the provision of the ITT).
The Framework Agreement is to be available to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority).
Important: This tender will be carried out using Public Contracts Scotland – Tender eSourcing portal. The site requires you to register to obtain the tender documentation. The portal website address is: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

(SC Ref:213089).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

9.8.2012