Outsourced Catering Contract Gloucester

Outsourced Catering Contract Gloucester

The School is looking for a competent and capable Outsourced Catering provider whom can ensure that the children and staff continue to eat nutritionally balanced and delicious meals.

United Kingdom-Gloucester: Catering services

2015/S 154-284461

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harewood Infant and Junior School
Gloucester
For the attention of: Mark Davis
GL4 0SS Gloucester
UNITED KINGDOM
E-mail: mark.davis@schoolsbuyingclub.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

MD-00002 – Outsourced Catering – Harewood Junior School and Harewood Infant School.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Harewood Infant and Junior School is located in Robinswood Hill on the outskirts of Gloucester.
Harewood Infant and Junior School provide stimulating, high quality education for children of Tuffey and surrounding areas.
Both Harewood Infant and Junior schools believe that every child has the potential to achieve and we ensure this through our rich and varied curriculum and the structured teaching of key skills particularly in Literacy and Numeracy, matched to the needs of each child.
The School currently receives catering provision from an outsourced provider but their current Contract is due to come to shortly.
All infant children are eligible for Universal Free School Meals, however, only 90 — 95 % take it up.
Approximately 20 % of the junior pupils are eligible for free school meals but not all of them consume these meals everyday.
The School is looking for a competent and capable Outsourced Catering provider whom can ensure that the children and staff continue to eat nutritionally balanced and delicious meals.
2. Contract Period
Subject to the provisions of the default clauses in the Conditions of Contract, this Contract shall remain in force for a period of three (3) years.
At the end of the initial contract period, the School may choose to extend the Contract for a further period of up-to two (2) years at yearly intervals, this shall be according to the performance of the supplier/s during the initial Contract period, prevailing market conditions and School requirements. Any such extension shall be at the originally tendered prices.
3. Summary of Requirements
An outsourced catering provider is required to provide specialist services in the development, preparation and serving of meals. In addition, the provider will also be responsible for all legal and health & safety requirements in delivering the services. It is currently anticipated the contract will include all food and staff provision to support the delivery of the requirement.
The supplier shall provide a range of nutritious meals that comply with Government’s minimum nutritional and food based standards for school lunches. Good quality, wholesome food which is attractively presented is to be offered to pupils and school staff. Meals should reflect growth in healthy eating habits and trends and form a basis for services that are popular.
The supplier shall establish effective management and operational level communication systems at all levels regarding the catering service with customers which include; school management, parents and pupils.
Meals shall exceed the Government’s set nutritional and food based standards.
A jacket potato option with a choice of fillings must be available on each day.
— Diabetic meals, both main course and pudding;
— Coeliac / gluten free diet;
— Soft diet;
— Low fat diet;
— Reducing diet;
— Exclusion diet;
— Dairy-free diet;
— Halal diet;
The supplier will need to provide a meal deal option, consisting of (not exclusive) fruit / yoghurt, wrap / roll.
The supplier will be responsible for the washing and drying up of the following:
— All dirty crockery, cutlery, cooking utensils and light equipment used in the provision of the school meals service;
The supplier will be responsible for the collection and return of all dirty crockery, cutlery, and other equipment used in the provision of catering services to the wash up area.
Standards of cleaning must meet those set out in the Food Safety Act 1990 and with any subsequent amendments and legislation.
Upon request by the Head or nominated officer the supplier is expected to provide a catering service for additional ad-hoc school / community requirements.
The School is supportive of sustainable procurement and where practical, the use of local foods/local suppliers within contracted services is encouraged.
All supplies governed by Food Safety Legislation shall be stored as appropriate.
The school reserve the right to request supply chain data to ensure the purchase, preparation and supply of food under this contract is compliant with the specification.

II.1.6)Common procurement vocabulary (CPV)

55520000, 50883000, 39222000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 174 000 and 180 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to Extend.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Relevant KPIs.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full information in ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full information in ITT documentation.
Minimum level(s) of standards possibly required: Full information in ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full information in ITT documentation.
Minimum level(s) of standards possibly required:
Full information in ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MD-00002

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive information about this tender, including any amendments and / or clarifications and to request any clarifications and / or to respond to this tender, you must register your interest to this tender on the following site: https://in-tendhost.co.uk/thebuyingclub/aspx/Home Following an expression of interest on www.in-tendhost.co.uk, the PQQ will be available to access on https://intendhost.co.uk/thebuyingclub/aspx/Home The PQQ must be returned in accordance with the instructions set out in the PQQ, by the time and date indicated. The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The Contracting Authority is not responsible for any costs incurred by bidders in relation to the participation in this process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals:
Precise information on deadline(s) for lodging appeals: The School / Trust / College will incorporate a standstill period at the point at which information on the award of the Contract is communicated to all tenderers. The notification will provide full information on the award decision. The standstill period, which will be for the minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed, or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.8.2015

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