Outsourced Pharmacy Supply Service for Dorset

Outsourced Pharmacy Supply Service for Dorset

Pharmacy services. Dorset HealthCare University NHS Foundation Trust is seeking to award a contract for outsourced pharmacy supply services for Dorset (excluding Bournemouth and Poole) to a value of GBP 500 000 to GBP 600 000 per annum, excluding drugs.

United Kingdom-Poole: Pharmacy services

2014/S 144-259342

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset HealthCare University NHS Foundation Trust
Sentinel House, Nuffield Industrial Estate, Nuffield Road
For the attention of: Sureya Hart
BH17 0RB Poole
UNITED KINGDOM
Telephone: +44 1202277270
E-mail: sureya.hart@dhft.nhs.uk

Internet address(es):

General address of the contracting authority: http://intranet.dorsethealthcare.nhs.uk/home

Address of the buyer profile: http://intranet.dorsethealthcare.nhs.uk/home

Electronic access to information: https://www.delta-esourcing.com/

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision for outsourced pharmacy supply service for Dorset.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKK2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Pharmacy services. Dorset HealthCare University NHS Foundation Trust is seeking to award a contract for outsourced pharmacy supply services for Dorset (excluding Bournemouth and Poole) to a value of GBP 500 000 to GBP 600 000 per annum, excluding drugs.
The resulting contract shall have a duration of three (3) years with the option to extend the contract by up to two (2) one year periods subject to satisfactory performance (the total potential length of the contract therefore being five (5) years).
Units served would include community hospitals (including those with minor injury units), prisons, an immigration centre, mental health units, community mental health teams, crisis and home treatment, community services (including contraceptive services, district nursing, podiatry, tissue viability and ambulatory intravenous therapy).
The activity for 2013/2014 was 128,538 issue lines equating to 218,209 packs.
The key driver is to improve the quality of patient care.
The procurement will comprise of the following elements:
— Provide comprehensive clinical screening in relation to all requests for individually dispensed items. Expertise must include mental health, with knowledge to a post-graduate diploma level,
— Inpatient dispensing, including one-stop dispensing,
— Discharge dispensing services that support one-stop systems,
— Provide/fill monitored dosage system packs for patients discharged from inpatient units and for patients on long-term clozapine,
— Ward/unit/department stock replenishment,
— Dispense medication for ‘in-possession’ use for the prisons (small supplies that are packed down either as daily, weekly or monthly supplies),
— Homecare,
— Supply systems for near-patient blood testing (clozapine),
— Support reducing waste initiatives and provide credit for medication that is no longer required,
— Medicines Information Service (with expertise in Mental Health),
— On-call service: supply and expert advice with regard to Trust specialities, e.g. prisons and mental health,
— Saturday morning dispensing and delivery service,
— Ability to procure medicines at NHS contract prices,
— Ability to procure pre-packs from NHS suppliers to enable the best price to be obtained,
— Flexible and responsive,
— Transport to all units once a day (twice a day for prisons),
— Provision of timely and accurate information with regard to activity,
— Provide a suite of standard reports and have the flexibility to provide ad-hoc reports on request,
— Able to provide information electronically that is directly extracted from the pharmacy stock control system – to facilitate contract management and supply data to IMS (requirement for regional procurement support),
— Be prepared to work with the Trust on e-solutions for managing medicines (including e-prescribing).
The above information summarises the scope of this procurement exercise. However, the Trust’s precise requirements will be determined during the dialogue with shortlisted bidders, depending on the solutions that are put forward and other factors that may affect the Trusts’ requirements (such as organisational and/or site developments) An overview of the short-listing criteria is set out in more detail in the Prequalification questionnaire (PQQ).
Potential providers must be in a position to commence business in April 2015 and be in possession of a Wholesalers Dealer’s Licence and a Home Office CD Licence.

II.1.6)Common procurement vocabulary (CPV)

85149000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The main term of the contract is for 3 years with the option to extend by up to 2 years in 12 month periods subject to satisfactory performance(the potential length of the contract therefore being 5 years).
Estimated value excluding VAT:
Range: between 1 500 000 and 3 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If it is considered appropriate by the Trust an indemnity, guarantee, bond or other form of appropriate security may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided within the PQQ, throughout dialogue and or in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Trust reserves the right to require groupings of economic operators to take a particular legal form or to require a single economic operator to take primary liability for a contract to be performed by a group of economic operators or require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the groupings take.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As contained within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
In accordance with Article 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Pre Qualification Questionnaire from the address available in section 1.1

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 and 46 of Directive 2004/18/EC and regulation 23 of the Public Contracts Regulations 2006, as set out in the Pre Qualification Questionnaire from the address available in section 1.1

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 of Directive 2004/18/EC and Regulation 25 of the Public Contracts regulations 2006, as set out in the Pre Qualification Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As detailed in the Pre Qualification Questionnaire

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DH014

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.8.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This process will be carried out using the Delta e-tendering portal: https://www.delta-esourcing.com/. Potential bidders wishing to Express and Interest and participate in this tender should register their company on this e-tendering portal (this is only required once).During the process you will be able to communicate with the buyer and seek any clarification.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Pharmacy-services./3XYMAX59BG

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3XYMAX59BG

GO Reference: GO-2014728-PRO-5874343

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Dorset HealthCare University NHS Foundation Trust
Sentinel House, Nuffield Industrial Estate, Nuffield Road
BH17 0RB Poole
UNITED KINGDOM
Telephone: +44 1202277270

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Dorset HealthCare University NHS Foundation Trust will allow a standstill period at the point the decision regarding the award of the contract is communicated to tenderers. The standstill period shall be in accordance with Regulation 32A of the Public Contracts Regulations 2006 (as amended)
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.7.2014

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