Oxford City Council Lift Replacement Programme 2018

Oxford City Council Lift Replacement Programme 2018

Oxford City Council is seeking to engage with experienced and qualified contractor(s) to establish a 4 year Framework Agreement for a Lift Replacement Programme. 

United Kingdom-Oxford: Lift and escalator installation work

2018/S 041-089941

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxford City Council
St Aldate’s Chambers, St Aldates
Oxford
OX1 1DS
United Kingdom
Contact person: Miss Kay Allsopp
Telephone: +44 7917791906
E-mail: KAllsopp@oxford.gov.uk
NUTS code: UKJ14
Internet address(es):Main address: http://www.oxford.gov.uk

Address of the buyer profile: http://www.oxford.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.businessportal.southeastiep.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.businessportal.southeastiep.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for a Lift Replacement Programme

Reference number: DN307279

II.1.2)Main CPV code

45313000

II.1.3)Type of contract

Services

II.1.4)Short description:

Oxford City Council is seeking to engage with experienced and qualified contractor(s) to establish a 4 year Framework Agreement for a Lift Replacement Programme. Following condition survey reports undertaken in 2015 for Housing and Corporate buildings on passenger lifts, disabled access lifts and stair lifts at various locations in Oxford, lifts were identified for replacement over a 10 year period. The periods given were only estimates and based on existing conditions and the present maintenance / service routines being maintained. At present the Council has provisional funds for the first 3 projects / replacements, but cannot guarantee any further work until budgets have been identified and agreed per year. Mini-competitions will be held on award for the first 3 projects / lift replacements. The Authority is using the South East Business portal to carry out this procurement process. For more information and record interest please register on https://www.businessportal.southeastiep.gov.uk

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

Oxford City Council (“the Council”) is seeking to engage with suitable experienced and qualified contractor(s) to establish a 4 year Framework Agreement for a Lift Replacement Programme.

Following condition survey reports undertaken in 2.2015 (Housing buildings) and 8.2015 (Corporate buildings) on passenger lifts, disabled access lifts and stair lifts at various locations in Oxford, for Housing, 15 items at 9 properties and for Corporate 14 items at 12 properties were identified as requiring replacing over a 10 year period. The report gave expected remaining life cycle assessments with possible associated costs. The periods given were only estimates and based on existing conditions and the present maintenance / service routines being maintained.

At present the Council has agreed provisional funds for the first 3 projects / replacements, but the Council cannot guarantee any further work until budgets have been identified and agreed per year.

This Contract Term is 4 years with mini-competitions expected to be held on award for the first 3 projects / lift replacements.

The Authority is using the South East Business portal to carry out this procurement process. To obtain further information and record your interest please register on https://www.businessportal.southeastiep.gov.uk

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Various quality criteria / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 05/04/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Oxford City Council
St Aldate’s Chambers, St Aldate’s
Oxford
OX1 1DS
United Kingdom
E-mail: mnewman@oxford.gov.ukInternet address:www.oxford.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/02/2018

 

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