Oxford City Council Occupational Health Service Contract 2018 – 2021

Oxford City Council Occupational Health Service Contract 2018 – 2021

Occupational Health Service – Lot No: 1. Employee Assistance Programme – Lot No: 2.

United Kingdom-Oxford: Company health services

2017/S 194-398415

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxford City Council
St. Aldates
Oxford
OX1 1DS
United Kingdom
Contact person: Mr Matt Stevenson
Telephone: +44 1865252535
E-mail: mstevenson@oxford.gov.uk
NUTS code: UKJ14
Internet address(es):Main address: http://www.oxford.gov.uk

Address of the buyer profile: http://www.oxford.gov.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.businessportal.southeastiep.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.businessportal.southeastiep.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Occupational Health Service and Employee Assistance Programme.

Reference number: DN286388

II.1.2)Main CPV code

85147000

II.1.3)Type of contract

Services

II.1.4)Short description:

Contract for the provision of an Occupational Health Advisory Service and an Employee Assistance Programme, to maintain a healthy workforce, promote well-being and significantly reduce staff absence.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Occupational Health Service

Lot No: 1

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UKJ1

II.2.4)Description of the procurement:

The provision of an Occupational Health Advisory Service. The contract is for an initial period of 3 years with the option to extend up to a maximum of 5 years on the basis of 1+1 years after the expiry of the initial contract period. The contract consists of Lot 1 — Occupational Health Service.

The contracting authority considers that this contract may be suitable for economic operators that are small/medium enterprises (SMEs). However, any selection of tenderers will be solely based on the criteria set out for the procurement.

The procurement documents are set out as:

Part A: Invitation to Tender — Instructions and Information.

Part B: Specification.

Part C: Tender Response Pack (to include Pricing).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Case studies / Weighting: 15
Quality criterion – Name: Onsite provision / Weighting: 10
Quality criterion – Name: Delivery model / Weighting: 5
Quality criterion – Name: Online portal / Weighting: 10
Quality criterion – Name: Employee management / Weighting: 7.5
Quality criterion – Name: Business continuity / Weighting: 7.5
Quality criterion – Name: Training / Weighting: 2.5
Quality criterion – Name: Preventative measures / Weighting: 2.5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2018
End: 26/02/2021
This contract is subject to renewal: yes
Description of renewals:

2 year extension option entirely at the discretion of Oxford City Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Employee Assistance Programme

Lot No: 2

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UKJ1

II.2.4)Description of the procurement:

The provision of an Employee Assistance Programme. The contract is for an initial period of 3 years with the option to extend up to a maximum of 5 years on the basis of 1+1 years after the expiry of the initial contract period. The contract consists of Lot 2 — Employee Assistance Programme.

The contracting authority considers that this contract may be suitable for economic operators that are small/medium enterprises (SMEs). However, any selection of tenderers will be solely based on the criteria set out for the procurement.

The procurement documents are set out as:

Part A: Invitation to Tender — Instructions and Information.

Part B: Specification.

Part C: Tender Response Pack (to include Pricing).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Case studies / Weighting: 15
Quality criterion – Name: Promotional material / Weighting: 7.5
Quality criterion – Name: Access to counsellors / Weighting: 10
Quality criterion – Name: Website / Weighting: 7.5
Quality criterion – Name: Phone procedure / Weighting: 10
Quality criterion – Name: Subject areas / Weighting: 5
Quality criterion – Name: Reporting / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2018
End: 26/02/2021
This contract is subject to renewal: yes
Description of renewals:

2 year extension option entirely at the discretion of Oxford City Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/11/2017
Local time: 12:15

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The full Invitation to Tender documents can be obtained via the South East Business Portal https://www.businessportal.southeastiep.gov.uk

VI.4)Procedures for review

VI.4.1)Review body

Oxford City Council
St Aldate’s Chambers, St Aldate’s
Oxford
OX1 1DS
United Kingdom
E-mail: mnewman@oxford.gov.ukInternet address:www.oxford.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/10/2017

 

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