Oxygen at Home Service for NHS Scotland (Common Services Agency)

Oxygen at Home Service for NHS Scotland (Common Services Agency)

A home oxygen service is required to support the 7 100 or so existing patients and support any new patients entering the service throughout the country with a variety of oxygen equipment including; concentrators, cylinders and liquid oxygen.

United Kingdom-Edinburgh: Oxygen-therapy services

2014/S 233-410757

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: John Moodie
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: john.moodie@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: John Moodie
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794532
E-mail: john.moodie@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: John Moodie
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794532
E-mail: john.moodie@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: John Moodie
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794532
E-mail: john.moodie@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

GP Practices across NHS Scotland

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Oxygen at Home Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Locations throughout Scotland operated by all the entities pursuant to the National health Servcie (Scotland) Act 1978 (as amended), and independent dental contractors to NHS Scotland and the Scottish Prison Service) all collectively hereinafter referred to as ‘Participating Authorities’) any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A single supplier contract awarded for 5 years with the option to extend for a further 2 years.
A home oxygen service is required to support the 7 100 or so existing patients and support any new patients entering the service throughout the country with a variety of oxygen equipment including; concentrators, cylinders and liquid oxygen. The standard response times are for equipment installation and delivery is 4 days, although it may be necessary to have an 8 hour or next day service to patients. A full holiday service will be managed by the contractor to facilitate patient movement around the UK. The contractor will provide and maintain a full web based prescribing and information system to be used by all Health Boards throughout the country. All supplies and consumables required for the service shall be provided by the contractor and the contractor shall operate a 24/7 support service.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2892 under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

85111700, 85141210

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A home oxygen service is required to support the 7 100 or so existing patients and support the new patients entering the service throughout the country with a variety of oxygen equipment including concentrators, cylinders and liquid oxygen. The standard response times are for equipment installation and delivery is 4 days, although it may be necessary to have an 8 hour or next day service to patients. A full holiday service will be managed by the contractor to facilitate patient movement around the UK. The contractor will provide and maintain a full web based prescribing and information system to be used by all Health Boards throughout the country with all supplies and consumables required for the service shall be provided and the contractor shall operate a 24/7 support service.
All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority), together with independent ‘general medical practitioners’ contractors to NHS Scotland, and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.
The contract will be awarded for 5 years with an option to extend for up to a further 2 years.
Estimated value excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to 48 months.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of a consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT.
Minimum level(s) of standards possibly required: As detailed in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT.
Minimum level(s) of standards possibly required:
As detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Total cost. Weighting 50

2. Service provision. Weighting 23

3. IT System. Weighting 20

4. Equipment. Weighting 7

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NP185/14
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.1.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Candidates should note that this contract is for services that fall under Part B of Schedule 3 of the Public Contracts Regulations 2006 (‘Regulations’). The tender process for this contract will follow a procedure similar to the Open procedure, however the Authority reserves the right (but is not obliged) to depart from the procedure at any point. Where the Authority voluntarily refers to provisions of the Directive 2004/18/EC or the Regulations (for example, but not limited to, in section VI.4.2 of this notice), the Authority intends to follow them in spirit rather than their letter.
All dates and time periods specified in this notice are only provisional and the Authority reserves the right to change these.
The Authority reserves the right to not award any or part of this contract.
Bidding and bid costs are entirely at the risk of bidders and will not be refunded by the Authority under any circumstances.
(SC Ref:327330).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.12.2014

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