Paediatric and Neonatal Critical Care Blue Light Enabled Transport Services

The contracting authority, Oxford University Hospitals NHS Trust would like to invite providers to supply Paediatric and Neonatal Critical Care Blue Light Enabled Transport Services for Oxford University Hospitals NHS Trust. The new service needs to be fully operational by early/mid January 2013.

UK-Headington: patient-transport vehicles

2012/S 153-255977

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford University Hospitals NHS Trust
c/o Room 5, Block 10, Churchill Hospital
Contact point(s): Procurement and Supplies Dept
For the attention of: Simon Robinson
OX3 7LJ Headington
UNITED KINGDOM
Telephone: +44 1865225496
E-mail: simon.robinson@ouh.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.ouh.nhs.uk/

Address of the buyer profile: http://www.ouh.nhs.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Paediatric and Neonatal Critical Care Blue Light Enabled Transport Services for Oxford University Hospitals NHS Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: John Radcliffe Hospital.
Headley Way.
Headington.
OX3 9DU.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 0 GBP

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

34114122

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Oxford University Hospitals (OUH) is a world renowned centre of clinical excellence and one of the largest NHS teaching trusts in the UK. Clinical care is delivered by experienced specialists at the pinnacle of their profession. Our trust is made up of four hospitals – the John Radcliffe Hospital (which also includes the Children’s Hospital and West Wing), Churchill Hospital and the Nuffield Orthopaedic Centre, all located in Oxford and the Horton General Hospital in the north of Oxfordshire.
We provide a wide range of clinical services, specialist services (including cardiac, cancer, musculoskeletal and neurological rehabilitation) medical education, training and research.
Our collaboration with the University of Oxford underpins the quality of the care that is provided to patients; to the delivery of high-quality research bringing innovation from the laboratory bench to the bedside; and the delivery of high-quality education and training of doctors.
Existing collaborations include the ambitious research programmes established through the Oxford Biomedical Research Centre (BRC), funded by the National Institute for Health Research (NIHR), located on the John Radcliffe Hospital site and at the Biomedical Research Unit in musculoskeletal disease at the Nuffield Orthopaedic Centre. These set the standard in translating science and research into new and better NHS clinical care.
The Trust is looking for the supply of a Paediatric and Neonatal Critical Care Blue Light Enabled Transport Service. This service is to provide ambulance service provision for babies moving into, out of or within South Central North Neonatal Network, and infants and children moving into and out of Children’s Critical Care at the John Radcliffe Hospital to out of or within South Central North Neonatal Network. The new service needs to be fully operational by early/mid January 2013.
Categories of Transfer:
3 different categories of transfer are required for children:
Unplanned transfers.
Time-critical – a sick neonate or child who is potentially unstable. This service is required 24 hours a day 365 days/year.
Urgent – this includes a neonate or child who requires intensive care treatment but is considered stable and also urgent transfers to free up capacity in an overcrowded.
Neonatal unit. This service is required 24 hours a day, 365 days/year.
Planned transfers.
Baby/child requires to be moved to a different location on a planned date – this Service will generally only operate between 9am-9pm and would be subject to cancellation if an unplanned transfer took clinical precedence.
Activity Levels – We anticipate approximately 600 transfers per year, of which 200.
Are time critical 200 are unplanned and 200 are planned.
Estimated value excluding VAT:
Range: between 0 and 0 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract duration is for either 24 or 36 months (offers for both may be requested in the subsequent ITT) with the option for a further 12 months extension. Contract start date will be early/mid January 2013.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://pro-cure.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 12
Objective criteria for choosing the limited number of candidates: It is the Contracting Authorities intention to issue a Pre-Qualification Questionnare (PQQ) to objectively decide which organisation will be invited to Tender for this service.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

11/12/01 – Bravo project ref. 18499

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.9.2012 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.8.2012

Paediatric and Neonatal Critical Care Blue Light Enabled Transport Services