Painting Works and Pre-Paint Repairs Nottingham

Pre-Paint Repairs, Re-Painting and Other Associated Works.

United Kingdom-Nottingham: Roof works and other special trade construction works

2016/S 108-192237

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
Nottingham
NG9 1AB
United Kingdom
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
NUTS code: UKF

Internet address(es): Main address: www.broxtowe.gov.ukAddress of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA5263

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.broxtowe.gov.uk/index.aspx?articleid=10991

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Pre-Paint Repairs, Re-Painting and Other Associated Works.

Reference number: PPR-CW16:004

II.1.2)Main CPV code

45260000

II.1.3)Type of contract

Works

II.1.4)Short description:

The Broxtowe Borough Council operates a 5-year painting cycle in the north and south of the borough the north having approximately 262 properties per annum whilst the south of the borough have approximately 121 properties per annum.

Broxtowe Borough Council is seeking to appoint a preferred supplier to survey properties and carry out external pre-paint joinery repairs and re-painting to individual dwellings and communal parts to flats.

A summary of the works is as follows:

1. External pre-paint joinery repairs;

2. External redecoration of Council housing stock;

3. Removal of asbestos soffits, fascia’s / timber soffits, fascia’s and RWP;

4. Replacement of timber soffits, fascia’s and RWP with PVCu;

5. External balcony repairs;

6. Internal decoration of communal areas.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

45261220

45442100

45442110

45442180

45261320

45262900

45451000

45262100

45261910

45262660

II.2.3)Place of performance

NUTS code: UKF

Main site or place of performance:

Borough of Broxtowe.

II.2.4)Description of the procurement:

A summary of the works is as follows:

a) External pre-paint joinery repairs;

b) External redecoration of Council housing stock;

c) Removal of asbestos soffits, fascia’s / timber soffits, fascia’s and RWP;

d) Replacement of timber soffits, fascia’s and RWP with PVCu;

e) External balcony repairs;

f) Internal decoration of communal areas.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2016

End: 31/03/2019

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

See tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/07/2016

Local time: 14:00

Place:

Broxtowe Borough Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Tender documents can be downloaded for free from: http://www.broxtowe.gov.uk/index.aspx?articleid=10991

1) Transfer of Undertakings (Protection of Employment) Regulations is likely to be applicable to this contract.

2) The contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.

3) The right is reserved not to proceed or not to award a contract for the whole or part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.

4) Lodging Appeals:

The Council will incorporate a minimum 10 calendar-day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Such information should be requested from the address stated in Section I.1) above. If an appeal regarding the award of Contract has not been successfully resolved, the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed, or are at risk of harm, by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

5) The contract will be set up to be renewed each “Year” on the following basis:

— Year 1 = November 2016 to March 2017;

— Year 2 = April 2017 to March 2018;

— Year 3 = April 2018 to March 2019.

The contract will only be renewed at the Council’s sole discretion subject to satisfactory performance and pricing.

The Council reserves the right to split the award of contract to different providers if it is economically viable to do so.

The Council will require the successful Contractor to provide liaise with the Economic Development section to provide for employment and training opportunities. Further details and contacts can be obtained in Section B2.

The Council will require a probation period of 3 months at the start of each “Year” of the contract.

6) Contract Price and Adjustments:

The Contract Price shall be fixed from award of contract until 31.3.2019. This includes the potential extension after the 1^st year.

The contract price will still be applicable to properties specified as requiring works between 1.11.2016 to 31.3.2019, even if these properties have not be completed by the Contractor.

7) The Common-hold and Leasehold Reform Act 2002 requires the Council to consult with leaseholders when entering into contracts/carrying out works as described in the act. This tender process is applicable to this Act.

8) The contract will be on the Council’s Terms and Conditions, which form part of this ITT pack. The successful Contractor will also have to sign the Data Processing Agreement.

(MT Ref:177311).

VI.4)Procedures for review

VI.4.1)Review body

Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
Nottingham
NG9 1AB
United Kingdom
Telephone: +44 1159177777Internet address:www.broxtowe.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/06/2016

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