Panther CLV Spares and Repair Service for Ministry of Defence

Panther CLV Spares and Repair Service for Ministry of Defence

UK MOD is seeking on behalf of the Army to place a new contract for the provision of an availability service to supply spares and conduct repairs to support the Panther Command Liaison Vehicle (CLV).

United Kingdom-Bristol: Military vehicles and associated parts

2014/S 240-421852

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, Land Equipment
AVP ISP, Spruce, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Panther CLV Spares and Repair Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Military vehicles and associated parts. Requirement.
UK MOD is seeking on behalf of the Army to place a new contract for the provision of an availability service to supply spares and conduct repairs to support the Panther Command Liaison Vehicle (CLV).
The requirement is for a potential supplier to maintain the purchase and supply of spares to be held in a UK stock holding unit (SHU) and to provide a repair service for repairable items native to the platform. The provision of spares will be based on a combination of vehicle usage data from the Army and forecast/historic demands obtained from the MOD stores database. A repairable item shall be repaired by the Potential Bidder or a third party. Once the repair is complete the item is be returned to the SHU ready for re-use. Potential Bidders will be required to have a surge capability for military operations and exercises. The Potential Bidder will be required to enter into a Service Level Agreement direct with the SHU regarding interface responsibilities.

II.1.6)Common procurement vocabulary (CPV)

35400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1. Scope:
a. Panther articles comprise approximately 600 NATO Stock Numbers which are a mix of consumables and repairable’s and are classed as mission and safety critical components, procured from a variety of UK and Overseas suppliers;
b. In addition to ensuring supply and repair services, the Potential Bidder will be responsible for managing obsolescence and supplying alternative articles when necessary. Type Approval will be required from the Design Authority for newly sourced articles;
c. UK MOD intends to offer a contract of up to three years with a possible option for a further 2 additional years support. The plan is to place the contract in mid 2015 for full operating capacity to commence by 1.1.2016.
2. Selection Criteria.
a. Any Potential Bidder, who believes he has the capability to undertake this service over the period stated, should submit an Expression of Interest (EofI) using the Dynamic PQQ by the date stated herein;
b. During this stage the intention is to arrive at a short list of between 3 and 6 of the most capable of qualified Potential Bidders for formal invitation to tender against the requirements advertised herein;
c. Selection to receive a tender will be based on the assessment of information provided in the PQQ taking account of the following:
(1) The objective and non-discriminatory selection criteria used to select Potential Bidders is summarised as follows:
i. A merit mark will be awarded of between 0 and 5 multiplied by a weighted percentage, assigned to each score based on its relative importance. The total adds up to maximum score of 100 % (see PQQ for scoring and weightings);
ii. Only Part 1 Section 5 and Part 2 of the PQQ will attract a marking;
iii. Potential Bidders must achieve at least 50 % overall score to be considered for the next stage;
iv. In addition to achieving the minimum marking Potential Bidders must gain a pass on the H&S, QA, Financial, Mandatory and Discretionary PQQ entries.
(2) If the estimated annual contract value, as measured against the MOD funding line, (figure not released) is greater than 40 % of the Potential Bidders annual turnover, the Authority reserves the right to exclude the Potential Bidder from being selected to tender except where he provides, to the satisfaction of MOD, evidence showing it has sufficient economic and financial capability. A financial assessment will be undertaken on the supplier’s financial status with an overall pass/fail judgement made after considering areas such as turnover, profit and liquidity. MOD may seek independent financial and market advice to validate information declared or to assist evaluation. MOD reserves the right to exclude a Potential Bidder from the competition based on this advice.
(3) Potential Bidders shall provide evidence of current Quality assurance to ISO 9001:2008 (or equivalent) certification issued by a third party certification body, showing evidence that the certification body has been accredited by the United Kingdom Accreditation Service (UKAS) or International Accreditation Forum — Multi Lateral Agreement (IAF-MLA) or equivalent. The scope of work covered by the certification must be compatible with the product and/or services stated. A QA assessment will be undertaken on the Potential Bidders status with a pass/fail judgement being applied.
3. Advisory Notes.
a. Potential Bidders are advised not to make any assumptions about their past or current supplier relationships with MOD nor assume that prior business relationships will be taken into account in the evaluation procedure.
b. MOD will not be providing any further technical information or entering into detailed dsicssions other than that provided in the Advert at this stage of the process. Please note that canvassing will lead to disqualification; however this does not include contact made legitimately in order to seek clarification or guidance.
c. Failure to provide the required information, make a satisfactory response to any question, or supply documentation referred to in responses, within the required time-scale, may mean that a Potential Bidder is not invited to participate further. In the event that none of the responses are deemed satisfactory, MOD reserves the right to terminate the procurement and where appropriate re-advertise the procurement.

II.2.2)Information about options

Options: yes
Description of these options: Potential options may be available to extend the duration of the service for a further 2 years after the initial contract period. A decision to exercise any option period by MOD will be given at least 6 months prior to the expiry of the preceding contract period.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

MOD reserves the right to seek an indemnity, guarantee or bank bond — see PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be by electronic means using P2P following delivery and acceptance of the articles or service.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submit a bid the group must nominate a lead organisation to deal with MOD. MOD shall require the group to form a legal entity before entering into a contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specific criteria will be stated in the ITT.
There is low possibility that TUPE obligations may apply for a small number of individuals employed by the current provider.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
See Section II.2.1 and PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
See Section II.2.1 in advert and PQQ.
Minimum level(s) of standards possibly required: See Section II.2.1 in advert and PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: See Section II.2.1 of advert and PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AVPISP/00097

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.1.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: J5Q65W6W93.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by emailing support@contracts.mod.uk or Telephone +44 800 282 324.

GO Reference: GO-2014129-DCB-6215558.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.12.2014

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