Parking Enforcement Services London

Parking Enforcement Services London

Provision of parking services will be on street enforcement operation in accordance to the Traffic Management Act to include Moving Traffic, Bus Lane, Closed Circuit Television and off street car park enforcement.

UK-London: parking enforcement services

2012/S 159-265970

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Brent
Legal and Procurement Room 18, Brent Town Hall Annexe, Forty Lane, Wembley
For the attention of: David Furse
HA9 9HD London
UNITED KINGDOM
Telephone: +44 2089371170
E-mail: david.furse@brent.gov.uk
Fax: +44 2089371179

Internet address(es):

General address of the contracting authority: www.brent.gov.uk

Electronic access to information: http://brent.gov.uk/contracts.nsf

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Ealing
Perceval House, 14/16 Uxbridge Road
UB6 9SE London
UNITED KINGDOM

London Borough of Hounslow
Civic Centre Lampton Road Hounslow
TW3 4DN London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Parking Services Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKI23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of parking services will be on street enforcement operation in accordance to the Traffic Management Act to include Moving Traffic, Bus Lane, Closed Circuit Television and off street car park enforcement. In addition, car pound management/removal service, Pay and Display Level 1 and Level 2 machine maintenance and associated cash collection as well as the provision of a bay suspension service will be included.
Also covered by this contract will be the administration of the back office function of Notice Processing including dealing with pre NTO enquiries, scanning of all correspondence and the issue of statutory documents. The provision of a Management Information System for Office systems and data capture including revenue reconciliation and modules for enforcement, cashless parking products, web forms and PCN payments, permits system and reporting function will also be required.
II.1.6)Common procurement vocabulary (CPV)

98351110, 63712400, 38730000, 34996300, 75110000, 48100000, 30215000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 90 000 000,00 and 114 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial contract will be for a period of five years with an extension option to extend the contract for a further five years at the end of the initial term.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Deposits and guarntees may be required and will be detailed in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Financing and Payment conditions will be detailed in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability, see tender documents for further information.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Prospective tenderers will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available as described in section I.1 above and must be returned by 24.9.2012 (12:00hrs) to the address stipulated in the questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Prospective tenderers will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available as described in section I.1 above and must be returned by 24.9.2012 (12:00hrs) to the address stipulated in the questionnaire.
Minimum level(s) of standards possibly required: See Pre Qualification Questionnaire and associated documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Prospective tenderers will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available as described in section I.1 above and must be returned by 24.9.2012 (12:00hrs) to the address stipulated in the questionnaire.
Minimum level(s) of standards possibly required:
See Pre Qualification Questionnaire and associated documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: As per the PQQ Evaluation Methodolgy.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
N/A
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.9.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The London Borough of Brent in collaboration with the London Borough of Hounslow and London Borough of Ealing being part of the West London Alliance (WLA) are collaborating to jointly procure parking enforcement and notice processing services. The intention is to tender both enforcement and notice processing within a single contract. All three boroughs anticipate signing the services agreement on a joint contract basis with the successful Contractor.
Moreover, bidders must note that although the service is being tendered as a single contract; the London Borough of Ealing shall, from the service commencement date, purchase only part of the service, namely back office notice processing services. Ealing Council will reserve an option to commence the parking enforcement element of the services, under the joint contract during the Contract Period.
Brent council’s Arms Length Management Organisation, Brent Housing Partnership (BHP) is currently undertaking a review of all matters relating to parking on estates and private land within Brent. As a result of the findings of this review, it may be the case that a variation is sought to the Brent element of the contract so that BHP and its partner organisations can access of some or all of the services detailed in this Notice.
The estimated contract value of between 90 000 000 GBP to 114 000 000 GBP includes the five year option to extend. In addition this figure covers allows for BHP and for the possibility of Ealing opting in for Enforcement operations post 2015 upon the expiry of their current contract.
The London Borough of Brent is the lead Authority for this tender and shall undertake the procurement process. Bidders are to note that this tender is being advertised as a Part B service in the OJEU voluntarily due to its scope and potential contract value, which may have cross-border interest to the market. However, the London Borough of Brent will not otherwise be following the timescales and/or procedures laid out within the Public Contract Regulations 2006 (as amended). Although, Brent Council’s Contract Standing Orders as contained in its Constitution will be followed. Bidders are to note the tender timescales for participating in the process as contained in this OJEU Notice.
In addition, bidders should note that this is a two-stage tender process, with a built in ‘best and final offers’ stage following submission of tender. Bidders should refer to the Invitation to tender documentation, if shortlisted, for further information on the evaluation process and the best and final offer stage.
The contract will be entered in England and according to English Law and subject to the exclusive jurisdiction of the English Courts. Tenders and all supporting documents must be priced in sterling and all contract payments will be made in sterling. All discussion and/or meetings will be conducted in English.
The contracting authority reserves the right not to make any award and reserves the right to accept all or part of any tender unless the tenderer expressly stipulates otherwise in the tender. The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the contracting authority. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in the Act.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 79476000
Internet address: http://www.royalcourtsofjustice.co.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will observe a 10 calendar day standstill period at the point any information on the award of the contract is communicated to tenderers. The standstill period will allow unsuccessful tenderers to obtain further information before the contract is entered into. The Public Contracts Regulations 2006 provide for an aggrieved party who has been harmed or is at risk of harm by a breach of the Regulations to take action in the High Court. Any such action must be brought within 3 months. Full information regarding appeals can be obtained from the body responsible for the appeal procedure detailed in VI.4.1) above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.8.2012

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