Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Borough of Southwark
PO BOX 64529
Contact point(s): Mike Green
For the attention of: Mike Green
SE1P 5LX London
Telephone: +44 2075252356
General address of the contracting authority: http://www.southwark.gov.uk
Address of the buyer profile: http://www.southwark.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Parking Enforcement, Notice Processing and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Within the boundary of the London Borough of Southwark.
NUTS code UKI11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contracts will provide the following:
On-street and off-street parking enforcement using foot patrols, mobile patrols and CCTV.
Notice processing including Appeals and up to Warrant preparation stage.
Schools crossing patrols.
Signs and lines maintenance.
Street licence monitoring.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The provision and deployment of a fully trained compliment of staff to deliver civil parking enforcement services, on-street and off-street, across the borough in accordance with the specification, the issue of PCNs using handheld devices, CCTV and other camera technologies and the administration and maintenance of parking machinery.
To provide IT systems and staff to administer and manage parking notice processing. Administration is to include the management of.
Challenges, representations and appeals to Warrant stage.
Permits, passes, dispensations and waivers.
The co-ordinated management of all parking receipts and payments.
Removal of abandoned and illegally parked vehicles.
To provide school crossing patrols.
To maintain signs and lines relating to parking enforcement operations.
To undertake information gathering and reporting for on-street licensing activities e,g, scaffolding, skip licences.
To invest in and develop cashless payment and collection and to deliver a modern service that is both flexible and innovative throughout the life of the contract.
Estimated value excluding VAT: 35 630 000,00 GBP
II.2.2)Information about options
Description of these options: A three year extension at the end of year four of the contract making an overall contract duration of seven years at the discretion of the contracting authority.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Requirements to be provided in the Invitation to Tender and contract documents. A parent company guarantee and/or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Requirements to be provided in the Invitation to Tender and contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
Single entities, joint ventures and consortia bids are acceptable. The contract will be with a single legal entity.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The preferred terms and conditions of the contracting authority are as set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to satisfy the requirements of Article 45 and 46 of Directive 2004/18/EC as contained in Regulation 23 of the Public Contracts Regulations 2006. Full details are set out in the Invitation to Tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be asked to demonstrate their economic and financial capability to undertake the services in accordance with Article 47 of Directive 2004/18/EC under Regulation 24 of the Public Contracts Regulations 2006. Tenderers will be required to provide copies of at least the last 3 years of audited accounts.
Minimum level(s) of standards possibly required: As stipulated in the Invitation to Tender.
Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to demonstrate technical capability to undertake the works and services in accordance with Article 45 to 50 of directive 2004/18/EC which are contained in Regulation 25 of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required:
As stipulated in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.10.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
London Borough of Southwark offices, 160 Tooley Street SE1 2QH.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and authorised officers of the contracting authority only.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 01/04/2019
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Although the services that are being procured are Part B services, the contracting authority has decided to publish a contract notice as a matter of good procurement practice and in order to encourage expressions of interest from a wide range of service providers.
The contracting authority reserves the right to suspend, withdraw from or discontinue the procurement process, which shall include the right not to award a contract as a result of this call for competition.
Tenders are to be priced in GB pounds sterling.
The contracting authority intends to hold a “Bidders’ Day” for the purpose of addressing and providing clarification of any queries or issues which tendering organisations may wish to raise in connection with the contracting authority’s requirements for the contract or the procurement process. The date, time and venue for that event will be notified to all tendering organisations in due course. During the tender evaluation period tendering organisations may be required to attend interview/s at the offices of the contracting authority for the purpose of providing clarification of any aspect of their tender.
The contracting authority considers that the provisions of the Business Transfers Directive (2001/23/EC of 12.3.2001), incorporated within the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to this contract, and tendering organisations are encouraged to obtain their own independent advice in that regard before submitting a tender.
The London Borough of Southwark is an occasional host of London and special events. The service provider will be expected to have sufficient trained and experienced resources to respond to the contracting authority’s demands when needed for traffic management and parking duties. The service provider should also be prepared to extend the service provision in accordance with prevailing government policy and the Mayor of London’s Transport Strategy.
The service provider will be required to produce Enhanced Disclosure certification from the Criminal Records Bureau in respect of all personnel employed or engaged in the provision of the contract and where, necessary, licences issued by the Security Industry Authority (SIA). All personnel undertaking mobile enforcement services must have a clean (unendorsed) driving licence and/or documentary evidence of Compulsory Basic Training (CBT).
Tenderers will be required to submit two bids; one for business as usual and the other to include the Council providing investment of certain assets as noted in the invitation to tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum ten calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Tenderers have two working days from notification of the award decision to request additional briefing and that information has to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be requested from the address in Section I.1. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within three months). Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
London Borough of Southwark
PO Box 64529
SE1P 5LX London
VI.5)Date of dispatch of this notice: