Parking Services Enforcement London

Parking Services Enforcement London

The London Boroughs of Bromley and Bexley are seeking Tenders for the provision of Parking Services Enforcement and technology.

United Kingdom-Bromley: Parking enforcement services

2016/S 090-159966

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Bromley
Civic Centre, Stockwell Close
Bromley
BR1 3UH
UNITED KINGDOM
Contact person: Benjamin Stephens
E-mail: benjamin.stephens@bromley.gov.uk
NUTS code: UKJ4

Internet address(es):Main address: http://www.bromley.gov.uk

Address of the buyer profile: http://www.bromley.gov.uk

I.1)Name and addresses

London Borough of Bexley
Civic Offices, 2 Watling Street
Bexleyheath
DA6 7AT
UNITED KINGDOM
E-mail: mike.sexton@bexley.gov.uk
NUTS code: UKJ4

Internet address(es):Main address: http://www.bexley.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.londontenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.londontenders.org
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Joint Authorities — Parking Services Enforcement and Technology.

Reference number: 4522

II.1.2)Main CPV code

98351110

II.1.3)Type of contract

Services

II.1.4)Short description:

The London Boroughs of Bromley and Bexley are seeking Tenders for the provision of Parking Services Enforcement and technology as detailed in the Tender Documents. Prospective Tenderers should bear in mind that it is intended that Bromley and LB Bexley work jointly as a shared service with offices for the operation of the shared service based at Bromley and covering all parking matters/services for both boroughs as detailed in the Description of Procurement below.

The tender will be run electronically using the pro-contract London tenders portal and prospective providers will need to ensure that they are registered with the London tenders portal (if they have not already done so) in order to participate at: www.londontenders.org

A Parking ‘Meet the Contractor’ event is being held at Bromley Central Library on Tuesday, May 24th, to which prospective tenderers are invited. More details will be contained within the tender document.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Parking Services Enforcement and Technology for the London Borough of Bromley

Lot No: 1

II.2.2)Additional CPV code(s)

98351110
98351100
90914000
79512000
66110000
75100000
79940000
50118110
75242110

II.2.3)Place of performance

NUTS code: UKJ4
Main site or place of performance:

Kent.

II.2.4)Description of the procurement:

The service will consist of the following elements:

— The provision and management of Civil Enforcement Officers (CEOs, including CCTV Enforcement Officers) on and off street and CCTV (inc. provision of PCN and Pay and Display stationeries);

— Carrying out suspension/dispensation of parking apparatus or parking places as required;

— Car park maintenance and cleaning;

— Lines and signs maintenance;

— Cash collections;

— Pay and display solution;

— Pay on foot solution;

— Civil enforcement systems;

— Permits processing systems;

— Cashless parking solution;

— Business process solution (inc. provision of letter headed papers, etc.).

Price Schedule of Rates Required (Options for Authorities to adopt):

— Cash collection and counting for Bexley;

— Cash counting for Bromley;

— Fixed penalty notices (enforcement and system solution) for both Authorities;

— Bailiff services;

— Security and inspection of car parks for both Authorities;

— Kiosk attendance for multi story car parks for Bromley;

— School crossing patrols.

The Councils requires a high-quality service capable of generating public respect leading to continued high compliance.

Full tender documentation is accessible via the London Tenders Portal and Applicants should complete only the Stage 1 Selection Documents at this stage. The Invitation to Tender and supporting documents should only be completed once an Applicant has been invited to submit a tender following assessment of the Stage 1 responses. Applicants will be informed if they are being invited or not being invited to submit a tender on or around 4.7.2016 (or as otherwise directed by the Joint Authorities).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/04/2017
End: 02/04/2022
This contract is subject to renewal: yes
Description of renewals:

As required to ensure continuous service.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is anticipated that the Contract will commence 3.4.2017 for a period of 5 or 10 years. Should an initial 5 year contract be awarded, the contract may be extended for a further period up to 5 years at the sole discretion of the Council, as provided for in the Procurement Contracts Regulations 2015 (Clause 72). The estimated value for this contract is between 2 000 000 GBP and 4 000 000 GBP p.a. in total for both boroughs. Please note that this figure is indicative only.

The contract will be split into 2 lots. Providers invited to submit tenders should provide a price for each service element and total price for a lot or both lots. In addition, any relevant discounts which might be offered for providing services for both LB Bromley and LB Bexley should be clearly marked in the relevant boxes.

Should either of these options not be favourable to the Councils of Bromley and Bexley, the respective Councils reserve the right to award the Service separately, on an individual basis, and Tenderers will be asked to also complete the pricing schedule as 2 single tender sums, 1 for Bromley and the other for Bexley.

The London Boroughs of Bromley and Bexley reserve the right not to pursue any options whatsoever.

In full accordance with all applicable regulations, the London Boroughs of Bromley and Bexley reserve the right should they so decide to extend the scope of the contract to cover the following services as indicated by the CPVs published in this notice:

Call centre,

Counting and banking,

Permit admin. for Bexley,

Foreign vehicle debt collections (enforcement agents),

FPN processing,

Vehicle pound and removals.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Parking Services Enforcement and Technology for the London Borough of Bexley

Lot No: 2

II.2.2)Additional CPV code(s)

98351110
63712400
98351100
90914000
79512000
66110000
75100000
79940000
50118110
75242110

II.2.3)Place of performance

NUTS code: UKJ4
Main site or place of performance:

Kent.

II.2.4)Description of the procurement:

The service will consist of the following elements:

— The provision and management of Civil Enforcement Officers (CEOs, including CCTV Enforcement Officers) on and off street and CCTV (inc. provision of PCN and Pay and Display stationeries);

— Carrying out suspension/dispensation of parking apparatus or parking places as required;

— Car park maintenance and cleaning;

— Lines and signs maintenance;

— Cash collections;

— Pay and display solution;

— Pay on foot solution;

— Civil enforcement systems;

— Permits processing systems;

— Cashless parking solution;

— Business process solution (inc. provision of letter headed papers, etc.);

Price Schedule of Rates Required (Options for Authorities to adopt):

— Cash collection and counting for Bexley;

— Cash counting for Bromley;

— Fixed penalty notices (Enforcement and System Solution) for both Authorities;

— Bailiff services;

— Security and inspection of car parks for both Authorities;

— Kiosk attendance for multi storey car parks for Bromley;

— School crossing patrols.

The Councils requires a high-quality service capable of generating public respect leading to continued high compliance.

Full tender documentation is accessible via the London Tenders Portal and Applicants should complete only the Stage 1 Selection Documents at this stage. The Invitation to Tender and supporting documents should only be completed once an Applicant has been invited to submit a tender following assessment of the Stage 1 responses. Applicants will be informed if they are being invited or not being invited to submit a tender on or around 4.7.2016 (or as otherwise directed by the Joint Authorities).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/04/2017
End: 02/04/2022
This contract is subject to renewal: yes
Description of renewals:

As required to ensure continuous service.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is anticipated that the Contract will commence 3.4.2017 for a period of 5 or 10 years. Should an initial 5 year contract be awarded, the contract may be extended for a further period up to 5 years at the sole discretion of the Council, as provided for in the Procurement Contracts Regulations 2015 (Clause 72). The estimated value for this contract is between 2 000 000 GBP and 4 000 000 GBP p.a. in total for both boroughs. Please note that this figure is indicative only.

The contract will be split into 2 lots. Providers invited to submit tenders should provide a price for each service element and total price for a lot or both lots. In addition, any relevant discounts which might be offered for providing services for both LB Bromley and LB Bexley should be clearly marked in the relevant boxes.

Should either of these options not be favourable to the Councils of Bromley and Bexley, the respective Councils reserve the right to award the Service separately, on an individual basis, and Tenderers will be asked to also complete the pricing schedule as 2 single tender sums, 1 for Bromley and the other for Bexley. .

The London Boroughs of Bromley and Bexley reserve the right not to pursue any options whatsoever.

In full accordance with all applicable regulations, the London Boroughs of Bromley and Bexley reserve the right should they so decide to extend the scope of the contract to cover the following services as indicated by the CPVs published in this notice:

Call centre;

Counting and banking;

Permit admin. for Bexley;

Foreign vehicle Debt Collections (enforcement agents);

FPN processing;

Vehicle Pound And Removals.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The successful Tenderer will be expected to provide the Service in accordance with the Specification.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/06/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/07/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Evaluation of the tender will be based on the CIPFA standing guide to the commissioning of local authority work and services tender evaluation model and in full compliance with EU Directives, the Council’s Contract Procedure Rules and in accordance with the stated criteria. Tenderers should note that the evaluation of the above criteria for Quality issues, etc. will also include the operation of minimum score thresholds. If the Tenderer’s proposal receives a score below the required threshold then the bid may not be considered further. (The minimum acceptable score is a requirement to obtain at least half of the available points in any particular area).

An indicative use of this model can be downloaded from the Council’s website at:http://www.bromley.gov.uk/info/200095/tenders_and_contracts/265/submitting_tenders

The Council works closely with a number of its surrounding local authorities on procurement activity and is a member of the South East London Procurement Group (comprising of the London Boroughs of Bromley, Bexley, Lewisham, Greenwich, Lambeth and Southwark). In addition to the partner organisation identified above, in appropriate circumstances and in compliance with any legal and regulatory requirement, the opportunity for services to be provided through this contract may also be offered to members of this organisation and who may have similar usage volumes.

The Council may make use of the contract for further negotiated arrangements to the extent permissible and in compliance with the relevant Procurement Regulations.

Prospective contractors are advised that the documents issued at this time in conjunction with the OJEU Tender Notice may be supplemented and/or amended as provided for in Regulation 53(6) of the Public Contracts Regulations 2015.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=164391260

GO Reference: GO-201656-PRO-8169271.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand, T Holborn
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Complaints during the procurement process are conducted under the Official Journal for the European Union (OJEU) in-line with the Public Contracts Regulations (2015). Our processes are conducted in a fair, open and transparent manner. We are committed to developing constructive relationships with suppliers and are keen to generate maximum competition in all of our procurements to deliver best value and sustainable cost savings for the taxpayer. The outcome of the evaluation process is totally dependent on the competitive strength of the individual bid submissions, regardless of the bidder’s size or place on existing / previous arrangements. We are committed to treating all suppliers fairly and all feedback and complaints are given full and fair consideration. If at any stage we believe that a mistake has been made by us, please be assured that we will rectify it to the extent that we can legally do so. In order to complain you must 1st be registered on the eSourcing tool for the relevant procurement event. All complaints must be raised via the eSourcing tool messaging facility. If you are still unsatisfied at the outcome of a procurement competition and wish to challenge it, then you should issue legal proceedings under Part 3 chapter 6 (Applications to the Court) of the Public Contracts Regulations 2015 and serve them on the Government Legal Department in accordance with the Civil Procedure Rules Part 66 (Crown Proceedings) and its associated Practice Direction. Please note that service by email is subject to prior agreement with the Head of Litigation at the Government Legal Department Solicitor’s Department and is not routinely given.

VI.4.4)Service from which information about the review procedure may be obtained

Royal Courts of Justice
The Strand, Stockwell Close, Holborn
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

06/05/2016

 

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