Parks Grounds Maintenance Services London

Parks Grounds Maintenance Services London

The contracting authority (Southwark Council) is seeking to appoint a single, experienced provider to deliver high-quality, grounds maintenance services at parks and open space sites within the geographical boundaries of the London Borough of Southwark.

United Kingdom-London: Grounds maintenance services

2015/S 196-355089

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Southwark
PO Box 64529
Contact point(s): Environment and Leisure Department
For the attention of: Henry Thompson, Parks Service Development Manager
SE1P 5LX London
UNITED KINGDOM
Telephone: +44 2075250890
E-mail: parks.tender@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Further information can be obtained from: Contracts Finder
Internet address: https://www.gov.uk/contracts-finder

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Contracts Finder
Internet address: https://www.gov.uk/contracts-finder

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Parks Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contracting authority (Southwark Council) is seeking to appoint a single, experienced provider to deliver high-quality, grounds maintenance services at parks and open space sites within the geographical boundaries of the London Borough of Southwark.
The term of the proposed contract is 7 years (84 months) to commence in October 2016, with a potential extension period or periods, at the Council’s discretion, of up to 7 years (84 months).
Over the last few years the contracting authority has invested significantly in its parks and further major investment is planned to 2024.
The services to be delivered within the contract include:
— Grass, shrub and rose bed maintenance,
— Maintenance of hedges and young trees,
— Seasonal bedding supply and maintenance,
— Litter management, sweeping and cleaning including leaf clearance and dog waste removal,
— Sports pitch maintenance,
— Maintenance of water features,
— Provision of head gardeners, park and BMX attendants,
— Park opening and locking service.
Please note that TUPE may apply to the contract.
The contracting authority will appoint the highest ranked bidder following evaluation of the tenders.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77313000, 77300000, 77320000, 77311000, 77312000, 77330000, 77342000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The borough-wide grounds maintenance service will be based on 6 operational areas centred on the contracting authority’s 5 major parks and its cemeteries. Each of these areas contains an operational depot.
The contract currently comprises 97 park sites including the 5 major parks, 33 local parks, 15 gardens/squares, 1 sports ground, 4 cemetery sites and 39 other open spaces covering approximately 300 hectares. The contract also includes 7 education sites.

II.2.2)Information about options

Options: yes
Description of these options: The contract to be awarded will be for a period of seven (7) years and may be extended at the sole discretion of the contracting authority for 1 or more periods of up to seven (7) years.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see the invitation to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the invitation to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The awarding authority reserves the right to require consortium bidders to comprise a particular form of legal structure or to require 1 party to undertake primary legal liability or to require that each party takes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the pre-qualification and invitation to tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification and invitation to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification and invitation to tender documents.
Minimum level(s) of standards possibly required: Please see the pre-qualification and invitation to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the pre-qualification and invitation to tender documents.
Minimum level(s) of standards possibly required:
Please see the pre-qualification and invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

160 Tooley Street, London, SE1 2QH.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and officers of the contracting authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority has decided that it would not be appropriate to subdivide this contract into lots owing to the nature of the service and the contracting authority’s operational requirements and administrative capacity.

Full details of the applicable timetable and procedure that will be followed by the contracting authority are set out in this notice, the pre-qualification questionnaire and the tender documentation, all of which are available on Contracts Finder (https://www.gov.uk/contracts-finder).

Pre-qualification questionnaires will be distributed to any organisation expressing an interest in this contract to the contact detailed in Section I) All pre-qualification questionnaires must be submitted by the time and date noted in Section IV.3.4)
The contracting authority shall not be liable for any costs (including any third-party costs, fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
The contracting authority reserves the right to withdraw from or discontinue the procurement process, which shall include the right not to award as a result of this call for competition.
Tenders and all supporting documentation for the contract must be in English and must be priced in Pounds Sterling.
The contracting authority offers tendering organisations no guarantee, warranty or assurance as to the value of its purchases under the contracts (once awarded).
Interested organisations should also note that the view of the contracting authority is that the provisions of the European Council Directive 2001/23/EC of 12.3.2001 (TUPE) may apply on the award of this contract, although organisations should seek their own independent advice in that regard and the contracting authority offers no assurance in respect of the operation, effect or impact of TUPE on the contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice (High Court)
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any notice of intention to appeal under this process should be addressed to the person specified in Section l.1)
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.10.2015

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