Partick Housing Association Consultants’ Framework – Architectural Services

Partick Housing Association Consultants’ Framework – Architectural Services

Partick HA intends to establish a Consultants’ Framework Agreement, which will provide the consultancy services it requires to deliver a programme of development, planned maintenance and major repairs projects over four years starting in June 2013.

UK-Glasgow: Architectural services for buildings

2013/S 022-034277

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Partick Housing Association Limited
10 Mansfield Street
Contact point(s): Development
For the attention of: Nick Ronan
G11 5QP Glasgow
UNITED KINGDOM
Telephone: +44 1413573773
E-mail: info@partickha.org.uk

Internet address(es):

General address of the contracting authority: www.partickha.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12343

Further information can be obtained from: Partick Housing Association Limited
10 Mansfield Street
Contact point(s): Development
For the attention of: Nick Ronan
G11 5QP Glasgow
UNITED KINGDOM
Telephone: +44 1413573773
E-mail: nronan@partickha.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Partick Housing Association Limited
10 Mansfield Street
Contact point(s): Development
For the attention of: Nick Ronan
G11 5QP Glasgow
UNITED KINGDOM
Telephone: +44 1413573773
E-mail: nronan@partickha.org.uk

Tenders or requests to participate must be sent to: Partick Housing Association Limited
10 Mansfield Street
Contact point(s): Development
For the attention of: Nick Ronan
G11 5QP Glasgow
UNITED KINGDOM
Telephone: +44 1413573773
E-mail: nronan@partickha.org.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Partick Housing Association Consultants’ Framework – Architectural Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Glasgow, Scotland, UK.
NUTS code UKM34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 800 000 GBP

II.1.5)Short description of the contract or purchase(s)
Partick HA intends to establish a Consultants’ Framework Agreement, which will provide the consultancy services it requires to deliver a programme of development, planned maintenance and major repairs projects over four years starting in June 2013. The Framework Agreement will be established for six professional disciplines:
The numbers of consultants admitted to the framework for each discipline will be as follows:
Architect (including Landscape Architect) 3
Quantity Surveyor/ Employers Agent 3
Structural Engineer 3
Mechanical and Electrical Engineer 2
Clerk of Works. 2
Construction Design Management 2
The projects for which consultancy services will be required will vary in type, scale, and procurement route. It is not possible to be specific about the total volume or value of the work to be undertaken during the four year contract year period. Typically over a four year period the Association would expect to be procuring the following types of work.
– 2 no. new build housing projects with a works cost of c GBP5m each.
– 8 no. major repairs projects, involving work to the common parts of traditional sandstone tenements, with average works cost of GBP100,000.
– Planned maintenance work with a value of c. GBP500,000 per annum, including replacing windows, kitchens, bathrooms, central heating systems, door entry systems rewiring, back court improvements and redecoration of common parts.
The total estimated value of the works for which consultants are required is likely to be c. GBP3.2m per annum over the four year period. However not all projects will require a full design team and the consultancy services required will be tailored to the type and scale of each project. For smaller projects a lead consultant might be appointed from the framework with other disciplines sub-contracted as required.
Once the members of the framework are established PHA will purchase consultant services for individual projects under call-off contracts, taking cognisance of each consultant’s workload, capacity, specific experience for the type of service being commissioned, recent performance, and framework balance. The number and scale of contracts arising during the contract period cannot be guaranteed in value, scope or in total. The Association is not bound to use the services of any consultants appointed to the framework and being on the framework does not guarantee that any work will be awarded.
Consultants applying for admission to the shortlist for the Framework Agreement should have experience in the field of specialist housing and general housing needs, and an understanding of the aspirations of residents and occupiers of both public and private sector housing.
Consultants should be able to demonstrate experience or capability in designing and managing the construction of buildings to high sustainability standards for example Passive House standards.
Consultants should be able to demonstrate experience or capability in carrying out refurbishment and major repair projects to mixed tenure traditional tenemental buildings, and preferably of working in conservation areas and on historic and listed buildings.
Consultants should be able to demonstrate experience or capability in carrying out planned maintenance and major component replacement projects in occupied properties.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=252860.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=252860.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

71221000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total estimated value of the works for which consultants are required is likely to be c. GBP3.2m per annum over the four year period. However not all projects will require a full design team and the consultancy services required will be tailored to the type and scale of each project. For smaller projects a lead consultant might be appointed from the framework with other disciplines sub-contracted as required.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Consultants applying for admission to the shortlist for the Framework Agreement should have experience in the field of specialist housing and general housing needs, and an understanding of the aspirations of residents and occupiers of both public and private sector housing.
Consultants should be able to demonstrate experience or capability in designing and managing the construction of buildings to high sustainability standards for example Passive House standards.
Consultants should be able to demonstrate experience or capability in carrying out refurbishment and major repair projects to mixed tenure traditional tenemental buildings, and preferably of working in conservation areas and on historic and listed buildings.
Consultants should be able to demonstrate experience or capability in carrying out planned maintenance and major component replacement projects in occupied properties.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
1.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:252860).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.1.2013

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