Passenger Lift Maintenance and Repair Contract 2017 – 2020

Passenger Lift Maintenance and Repair Contract 2017 – 2020

Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. 

United Kingdom-Glasgow: Lift-maintenance services

2017/S 134-274521

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

New Gorbals Housing Association
187 Crown Street
Glasgow
G5 9XT
United Kingdom
Telephone: +44 1414293900
E-mail: paul@newgorbalsha.org.uk
NUTS code: UKM34Internet address(es):Main address: www.newgorbalsha.org.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

New Gorbals H.A. Passenger Lift Maintenance & Repair Contract: 1.10.2017 — 30.9.2020.

Reference number: ESP: 3981

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. The properties are located across the Gorbals area of Glasgow as detailed within the Invitation to Tender document.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM34
Main site or place of performance:

The Gorbals area of Glasgow.

II.2.4)Description of the procurement:

The work to be carried out under this Contract consists of Planned Servicing and Reactive Maintenance to passenger lift installations within various residential properties. The properties are located across the Gorbals area of Glasgow as detailed elsewhere within document.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

The Contract is to be let for a period of three years with an option to extend the contract on a yearly basis for a further 2 years. Any decision to extend the contract will be made entirely at the Employer’s discretion and will be subject to satisfactory performance against published key performance indicators.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In response to 4A.2 the Service provider must be a member of LEIA, or have an equivalent in-house structure.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Please refer to this section when completing section 4B of the ESPD (Scotland):

Question Reference 4B.1.1: Bidders will require to have a general minimum yearly turnover of 200 000 GBP for the last 3 years. As evidence for this Southside Housing Association may ask for annual accounts for the bidder.

Question Reference 4B.2.1: Bidders will require to have a specific minimum yearly turnover of 200 000 GBP for the last 3 years in the business area covered by the contract. As evidence for this Southside Housing association may ask for annual accounts for the bidder.

Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading.

Question Reference 4B.4:

Bidders must demonstrate a return on capital employed at a ratio of greater than zero.

Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).

Bidders must demonstrate a Current Ratio of greater than 1.

Current Ratio will be calculated as follows: new current assets divided by net current liabilities.

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

Question Reference 4B.5.1 and 4B.5.2:It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory)Liability Insurance — 10 000 000 GBP.

Public Liability Insurance — 10 000 000 GBP.

Professional Indemnity Insurance — 1 000 000 GBP.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

In response to Question 4C.1.2 bidders will be required to provide no more than 2 examples of contracts which demonstrate the contractor’s ability to perform contracts of the scope, size and nature similar to the Works as described in part II.2.4 of this Contract Notice.

The example contracts must have been worked on in the last three years and demonstrate (over the 2 examples) the relevant experience to deliver the works.

The example projects must therefore be within a housing environment and the Bidder must have been appointed as the Main Contractor and must employ directly employed lift maintenance and repair engineers/technicians.

The example contracts must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.

In response to 4C.4 The Bidder must be able to provide a call handling facility 24 hours per day 7 days per week.

In response to 4C.6 Bidders will be required to confirm that they are LEIA Registered (or have equivalent in-house structure) and their directly employed operatives have the following relevant educational and professional qualifications;

All trades persons must be qualified to carry out passenger lift maintenance and repair works as required by this contract to NVQ Level 3 as a minimum.

Engineers/technicians engaged in electrical works must be NICEIC/SELECT registered (or equivalent).

All operatives engaged in site works must have current UKATA asbestos awareness training (note; — sub-contractors are not to be used for the passenger lift servicing and repair works).

In response to 4C.6.1 Bidders will be required to confirm that all supervisors must be trade qualified and have the same level of qualifications as set out for the site operatives as listed above, in addition supervisors to hold supervisory qualifications such as SSSTS or equivalent.

In response to 4D.1 (1.1 and 1.2) — Quality Assurance Schemes and Environmental Management Standards — The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001(or equivalent), AND the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.

4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS(or equivalent)certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.

If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.

Unsatisfactory responses to Section D will result in a failure score.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As noted previously in this notice within section III.1.3) Technical and professional ability.

III.2.2)Contract performance conditions:

The Contractor will adhere to the requirements of the Client Specification and Service Level Agreement as well as all other Conditions contained within the Invitation to Tender Document.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/08/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 09/11/2017

IV.2.7)Conditions for opening of tenders

Date: 14/08/2017
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The Contract will be awarded for a period of three years with the option to extend thereafter on a yearly basis up to a maximum of two additional years. The earliest potential timescale for publication of a new notice is therefore July 2020.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

ESPD assessment methodology — Pass/Fail.

ITT assessment methodology — the criteria are detailed within Appendix 4 of the Invitation to Tender document.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=504006

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:504006).

VI.4)Procedures for review

VI.4.1)Review body

New Gorbals Housing Association
187 Crown Street
Glasgow
G5 9XT
United Kingdom
Telephone: +44 1414293900
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/07/2017

 

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