Passenger Lift Maintenance and Servicing for Pembrokeshire College

Passenger Lift Maintenance and Servicing for Pembrokeshire College

The Service Provider shall be responsible for carrying out the routine servicing and maintenance of all passenger lifts in accordance with this specification.

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Pembrokeshire College

Procurement, Haverfordwest,

Pembrokeshire

SA61 1SZ

UK

Faye Ryan

+44 1437753264

f.ryan@pembrokeshire.ac.uk

+44 1437753001
www.pembrokeshire.ac.uk
www.sell2wales.gov.uk
www.sell2wales.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Passenger Lift Maintenance and Servicing

2.2

Description of the goods or services required

The Service Provider shall be responsible for carrying out the routine servicing and maintenance of all passenger lifts in accordance with this specification.

The Service Provider will be accredited to ISO 9001 or 9002 and be registered with the Lift and Escalator Industry Association (LEIA). All relevant copy documentation will be submitted upon Contract award.

The lift Maintenance Contract shall include the reprogramming of all installed autodial equipment within the first week following contract start date.

Should the successful Service Provider discover any areas of defect where a lift could be considered to be in unreasonable condition, this must be brought to the attention of the CA within one week of the start of the contract.

The Service Provider shall be responsible for the pro-active maintenance, replacement, repair and adjustment of any part of the lift should it fail, or be worn beyond adequate adjustment. Any replacements or repairs shall be of a standard equal to the original installation.

All equipment shall be maintained and adjusted according to the manufacturer’s settings. Where equipment is not adjusted and maintained in accordance with manufacturer’s recommendations the Service Provider shall, at no cost to the employer, carry out all necessary remedial actions to correctly adjust the equipment. Copies of the Manufacturer’s recommendations shall be submitted when requested by the CA.

The Tenderer shall maintain and test lifts that may not be of his own manufacture. He will also be expected to obtain suitable replacements parts as required within a reasonable period of the need arising. This will mean the successful Tenderer shall be required to carry certain spare parts at all times to enable a satisfactory service to be provided.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=10293.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

42416100 Lifts
50750000 Lift-maintenance services

1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4

Total quantity or scope of tender

3 year contract with option to extend for 2 years

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see Questionnaire and Tender documents

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

PCT142

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
    16-06-2014  Time  12:00

c) Estimated award date 07-07-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:10293)

5.2

Additional Documentation

1. ITT
2. Questionnaire
Letter of Ack
3. Pembs College – Passenger Lifts Maintenance Contract
PLM Contractors Code of Procedure

5.3

Publication date of this notice

 16-05-2014

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