Passenger Lift Service and Maintenance Framework

Passenger Lift Service and Maintenance Framework

Efficiency East Midlands Ltd are looking to establish a new framework for the servicing, maintenance and repair of Passenger, Goods and Platform Lifts.

United Kingdom-Nottingham: Lift-maintenance services

2016/S 220-401127

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Efficiency East Midlands Ltd
Icon@Pure Offices, Sherwood Park
Nottingham
NG15 0DT
United Kingdom
Telephone: +44 1623859786
E-mail: amy@eem.org.uk
NUTS code: UK

Internet address(es):Main address: http://www.efficiency-em.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Lift-maintenance-services./PSU935V865
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: body governed by public law (Procurement Consortia)

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Passenger Lift Service and Maintenance.

Reference number: EEM0034

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the servicing, maintenance and repair of Passenger, Goods and Platform Lifts. Due to the geographical spread of our Members eligible to use the established framework wehave decided to split the works into the following core regional geographical lots:

Lot 1 East Midlands.

Lot 2 West Midlands.

Lot 3 Greater London.

In addition to the 3 core regional Lots, several EEM members also have a requirement for National coverage as their housing stock extends across England and Wales. Therefore, a 4th Lot is also available, inviting Contractors who can provide the services required across the whole of England and Wales.

Lot 4 National Coverage.

A full description of the Lotting strategy is available in the tender documents. Works will be across a range of building types including high rise and low rise residential units, office buildings, car parks and commercial properties.

II.1.5)Estimated total value

Value excluding VAT: 200 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Passenger Lift Service and Maintenance — East Midlands

Lot No: Lot 1

II.2.2)Additional CPV code(s)

42416100
42416120
50750000

II.2.3)Place of performance

NUTS code: UKF11
NUTS code: UKF22
NUTS code: UKF23
NUTS code: UKF30
NUTS code: UKF2
NUTS code: UKF3
NUTS code: UKF1
Main site or place of performance:

Derby,Leicestershire CC and Rutland,Northamptonshire,Lincolnshire,Leicestershire, Rutland and Northamptonshire,Lincolnshire,Derbyshire and Nottinghamshire.

II.2.4)Description of the procurement:

The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods,Platform and Catering Lifts for EEM members located in the East Midlands.

The main elements covered by this framework will be:

—Servicing of Catering,Goods, Passenger and Platform lifts on an agreed basis

—Emergency Breakdown response — 24 hours, 7 days a week.

—General Maintenance associated with the above.

—Regular Audits ,Inspections and Insurance Reports.

—SAFed Functional Tests and Supplementary Tests.

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 75 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Passenger Lift Service and Maintenance — West Midlands

Lot No: Lot 2

II.2.2)Additional CPV code(s)

42416100
42416120
50750000

II.2.3)Place of performance

NUTS code: UKG
NUTS code: UKG3
Main site or place of performance:

West Midlands (England),West Midlands.

II.2.4)Description of the procurement:

The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods ,Platform and Catering lifts for EEM members located in the West Midlands.

The main elements covered by this framework will be:

—Servicing of Catering,Goods, Passenger and Platform Lifts on an agreed basis

—Emergency Breakdown response — 24 hours, 7 days a week.

—General Maintenance associated with the above.

—Regular Audits ,Inspections and Insurance Reports.

—SAFed Functional Tests and Supplementary Tests.

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Passenger Lift Service and Maintenance — London

Lot No: Lot 3

II.2.2)Additional CPV code(s)

42416100
42416120
50750000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

LONDON.

II.2.4)Description of the procurement:

The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods, Platform and Catering Lifts for EEM members located in London.

The main elements covered by this framework will be:

—Servicing of Catering, Goods, Passenger and Platform Lifts on an agreed basis

—Emergency Breakdown response — 24 hours, 7 days a week.

—General Maintenance associated with the above.

—Regular Audits ,Inspections and Insurance Reports.

—SAFed Functional Tests and Supplementary Tests.

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Passenger Lift Service and Maintenance — National Coverage

Lot No: Lot 4

II.2.2)Additional CPV code(s)

42416100
42416120
50750000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods,Platform and Catering Lifts. This Lot is for Members who have properties across England and Wales and need coverage nationally or who have properties outside of the 3 core regions.

The main elements covered by this framework will be:

—Servicing of Catering, Goods, Passenger and Platform Lifts on an agreed basis

—Emergency Breakdown response — 24 hours, 7 days a week

—General Maintenance associated with the above

—Regular Audits ,Inspections and Insurance Reports

—SAFed Functional Tests and Supplementary Tests

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Contractors must be able to meet the mandatory minimum requirements set out within section B3 and B5 of the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 221-402857

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/12/2016
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/12/2016
Local time: 13:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. This Contract Notice has been published by Efficiency East Midlands Limited (EEM) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as a company limited by guarantee. The Framework Agreement being procured by the procurement exercise begun by publication of this Contract Notice will be entered into by EEM as the Contracting Authority. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM are available at www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise.

The Authorised Users of the Framework Agreements and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise are:

1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations identified at www.efficiency-em.co.uk and;

2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise that such organization is an Authorised User.

3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member nor a Future Member of EEM but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority ie a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (ALMO) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985(or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Lift-maintenance-services./PSU935V865

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/PSU935V865

GO Reference: GO-20161111-PRO-9101151.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

11/11/2016

 

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