Passenger Lift Servicing and Reactive Maintenance Contract 2016
An all inclusive annual servicing and reactive maintenance contract to their passenger lift installations in Glasgow for a three year period.
United Kingdom-Glasgow: Lift-maintenance services
Section I: Contracting authority
I.1)Name and addresses
Southside House, 135 Fifty Pitches Road
Contact person: Ms Kathy McLeod
Telephone: +44 1414221112
NUTS code: UKM34
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
40 Speirs Wharf
Contact person: Ms Clare McErlane
NUTS code: UKM34
I.4)Type of the contracting authority
Section II: Object
Southside Housing Association Passenger Lift Servicing and Reactive Maintenance Contract 2016 — 2019.
II.1.2)Main CPV code
II.1.3)Type of contract
Southside Housing Association is seeking to enter into a contract with a suitably experienced contractor for the provision of an all inclusive annual servicing and reactive maintenance contract to their passenger lift installations in Glasgow for a three year period commencing 1.12.2016 to 30.11.2019 with the possibility of further one year extensions to the Contract, up to a maximum of two additional years in total. The total number of properties with lifts is 46 and includes low, medium and high rise properties.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The works comprise an all inclusive lift servicing and reactive maintenance to the lift installations within low, medium and high rise residential properties all as described in the Tender Documents.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Association reserves the right to extend the contract by further 1 year periods, up to a maximum of 2 additional years.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland)Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
In response to 4.A.2 of the ESPD, Contracting organisations wishing to participate in the contract must be LEIA or equivalent. Any electrical works to be carried out must be done so by NIEIC/SELECT (or equivalent) registered operative.
III.1.2)Economic and financial standing
This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B. 1-6 of the ESPD(Scotland):
Question Reference 4B.2.2: Bidders will require to have an average yearly turnover of 400 000 GBP for the last 3 years in the business area covered by the Contract. As evidence for the ESPD (Scotland) questions 4.B.1 and 4.B.2, Southside Housing Association may ask for annual accounts for the bidder.
Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading.
Question Reference 4B.4:Bidders will be required to state the value(s)for the following financial ratio(s)from their most recent set of accounts:
Ratio 1 the Acid Test — (Current Assets-Stock)/Current Liabilities. A company with an Acid Test Ratio of less than 1 cannot currently pay back its current liabilities. Therefore to pass the Acid Test Ratio question the bidders must have a score greater than 1.
Ratio 2 Return on Capital Employed % — Profit/Capital/Employed. Return on capital employed or ROCE is used to prove the value the business gains from its assets and liabilities. To pass this question the Association requires the bidder to score a positive figure/percentage.
Ratio 3 Current Ratio — Current Assets/Liabilities. The current ratio is a liquidity ratio that measures a company’s ability to pay short-term obligations. To pass this question the Association requires the bidder to achieve a score of greater than 1.
The Association will consider a Pass in any two of the three ratios as an overall Pass for this part of the assessment.
Question Reference 4B.5: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers (Compulsory)Liability Insurance — 5 000 000 GBP
Public Liability Insurance — 10 000 000 GBP.
Refer to information provided above at section III.1.2.
III.1.3)Technical and professional ability
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the works as described in part II.2.4 of the Contract Notice.
Unsatisfactory experience will result in a fail and exclusion from the tender process.
In response to Question 4C.1.2 bidders will be required to provide 2 examples of a similar scope, size and nature, within the last three years that demonstrate that they have the relevant experience to deliver the works. The projects must therefore be predominantly works in a housing environment. Examples must be taken from contracts where the Bidder was working as the Main Contractor. The Contracts put forward as evidence for this must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.
In response to 4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
In response to 4C.4 Bidders will be required to confirm that they have(or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice. (Please note this statement is not and/or as in the ESPD question both supply chain management and tracking systems are to be addressed in the response).
In response to 4C.6 Bidders will be required to confirm that their directly employed operatives have the following relevant educational and professional qualifications; All servicing engineers and technicians to be registered and certified to the appropriate levels for the works on which they are deployed. (Please note sub contractors are not to be used for the lift servicing and maintenance works)
In response to 4C.8.1 & 2 Bidders will be required to confirm their average annual manpower for the last 3 years.
Bidders will be required to confirm their and the number of managerial staff for the last 3 years.
In response to 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
In response to 4D.1 — Quality Assurance Schemes and Environmental Management Standards — The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent), and the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum.
4D.2 The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS (or equivalent)certificate.
Alternatively in response to 4D.1.1 and 4D.2.1 bidders will be required to provide their alternative proof of quality compliance if selected to go through to tender stage. Proof will require to be produced within two days of an emailed request. The request will e sent to the email address supplied within the ESPD.
Unsatisfactory response to Section D will result in a failure score and removal from the selection procedure.
Each response provided to the questions contained within section 4C of the ESPD will be scored on a scale of 0 to 4 in the following way:
0 — Unacceptable. No response or inadequate response. Response fails to demonstrate previous experience/capacity/capability relevant to the contract.
1-Poor. Response is partially relevant but generally poor. The response shows some element of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
2-Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
3-Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services.
4 Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
A score of 0 in any question will result in disqualification from the tender process. A score of less than 2 in any question may mean rejection of the submission without further evaluation of the ITT submission.
III.2.1)Information about a particular profession
Contractors wishing to participate must be a registered member of LEIA or equivalent. In addition all operatives to be deployed on the contract must be registered to the appropriate level for the work involved. Any electrical works to be carried out must be done so by NIEIC/SELECT (or equivalent)registered operatives.
III.2.2)Contract performance conditions:
Site based operatives will be working in various properties and will be carrying out work in common areas.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
The contract will be awarded for a period of three years with the option to extend the contract on a yearly basis thereafter up to a maximum of 2 additional years. The earliest potential timescale for publication of a new Notice is therefore June 2019.
VI.2)Information about electronic workflows
The award criteria weightings and quality assessment questionnaire are published within the appendices included in the ITT document.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?IDAA12222
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=463239
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
Southside House, 135 Fifty Pitches Road
Telephone: +44 1414221112
VI.5)Date of dispatch of this notice: