Passenger Lift and Stair Lift Servicing Liverpool – JCT Measured Term Contract

Passenger Lift and Stair Lift Servicing Liverpool – JCT Measured Term Contract

The Regenda Group wish to establish contracts for provision of servicing, maintenance and repair for passenger lift and stair lifts.

United Kingdom-Liverpool: Lift-maintenance services

2017/S 077-149088

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Regenda Group
Commutation Plaza, 1 Commutation Row
Liverpool
L3 8QF
United Kingdom
Contact person: Tenders Support
Telephone: +44 1942614051
E-mail: tenders.support@valueworks.co.uk
NUTS code: UKD
Internet address(es):Main address: http://regenda.org.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.valueworks.co.uk/vwcl1081/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Passenger Lift and Stair Lift Servicing, Maintenance and Repairs.

Reference number: VWCL1081

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Regenda Group wish to establish contracts for provision of servicing, maintenance and repair for passenger lift and stair lifts.

The opportunity has been sub-divided into 2 lots as detailed below:

— Lot 1 — Passenger Lift — Servicing, Maintenance and Repairs.

— Lot 2 — Stair Lift — Servicing, Maintenance and Repairs.

Regenda will utilise a JCT Measured Term Contract 2011, the contracts will be let on a 3 year term with the option in year three to extend for a further 2 years, any extension will be subject to contract performance.

If you wish to express interest in this opportunity please send an email to: tenders.support@valueworks.co.uk including the following tender reference number — VWCL1081.

Valueworks have been appointed by Regenda to facilitate this tendering exercise.

II.1.5)Estimated total value

Value excluding VAT: 660 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — Passenger Lift — Servicing, Maintenance and Repairs

Lot No: 1

II.2.2)Additional CPV code(s)

50750000
50000000
42419510
42416100

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

The successful service provider will be required to provide the following services in relation to passenger lifts servicing, maintenance and repairs:

— Routine servicing and maintenance;

— Repair and breakdown service in line with Regenda’s service levels;

— Passenger lift repairs identified following independent inspections by the insurance company;

— Pro-active maintenance, replacement, repair and adjustment of any part of the lift should it fail, or be worn beyond adequate adjustment; and

— Validation of current asset register and on-going record keeping including current inspections, next inspections and ‘extended service’ inspections etc., this information will remain the property of Regenda.

Regenda will utilise a JCT Measured Term Contract 2011, the initial contract will be let on a 3 year term with the option in year three to extend for a further 2 years in any combination.

The estimated contract value of 495 000 GBP is based on a 5 year contract plus 10 % contingency, the estimated contract value for the initial three year term is 270 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 495 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial contract will be let on a 3 year term with the option in year 3 to extend for a further 2 years in any combination.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 — Stair Lift — Servicing, Maintenance and Repairs

Lot No: 2

II.2.2)Additional CPV code(s)

50750000
50000000
42419510
42416100
44115600

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

The successful service provider will be required to provide the following services in relation to stair lift servicing, maintenance and repairs:

— Routine servicing and maintenance;

— Repair and breakdown service in line with Regenda’s service levels;

— Stair lift repairs identified following independent inspections by the insurance company;

— Pro-active maintenance, replacement, repair and adjustment of any part of the lift should it fail, or be worn beyond adequate adjustment; and

— Validation of current asset register and on-going record keeping including current inspections, next inspections and ‘extended service’ inspections etc., this information will remain the property of Regenda.

Regenda will utilise a JCT Measured Term Contract 2011, the initial contract will be let on a 3 year term with the option in year three to extend for a further 2 years in any combination.

The estimated contract value of 165 000 GBP is based on a 5 year contract plus 10 % contingency, the estimated contract value for the initial three year term is 90 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 165 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial contract will be let on a 3 year term with the option in year 3 to extend for a further 2 years in any combination.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the Invitation to Tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Invitation to Tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/05/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/05/2017
Local time: 16:30
Place:

Electronic opening — tenders submitted via email.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Regenda Group (‘Regenda’) is a great quality, forward thinking housing business, building, managing and maintaining the homes people need. The Regenda Group is made up of Regenda Homes and its wholly-owned subsidiaries M&Y Maintenance and Construction, Redwing Living (private rented properties, leasehold and apartment block management and shared ownership and sales), McDonald Property Rentals in Lancashire, which is a subsidiary of Redwing Living and Petrus Community. The resulting contract(s) will cover each part of the Group and also any future subsidiaries of the Group.

The values below are the operating principles that guide Regenda’s conduct and relationship with customers, partners and stakeholders:

— Customer focus;

— High performance;

— Efficiency and value for money;

— Teamwork;

— Ambition and dynamism;

— Openness and honesty.

Regenda employs around 500 people, has assets of over 489 000 000 GBP and a turnover of 55 000 000 GBP. They have built around 500 properties over the last three years and supported 140 people back into employment or training. Regenda also established 12 new business start-ups in partnership with other organisations and got over 300 independent living residents online. The Regenda Limited board has 3 sub-committees covering risk and audit, nominations and remuneration and housing services.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Regenda Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/04/2017

 

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