Passenger Lifts Servicing and Repairs Tender

Passenger Lifts Servicing and Repairs Tender

Servicing, repair and maintenance of communal passenger lifts and domestic platform, through the floor and stair lifts in Estuary’s housing stock.

United Kingdom-Southend-on-Sea: Repair and maintenance services

2015/S 142-260357

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Estuary Housing Association Ltd
9th Floor Maitland House, Essex
Contact point(s): Property Services
For the attention of: Peter Mercer
SS1 2JY Southend-on-Sea
UNITED KINGDOM
Telephone: +44 8007830496
E-mail: tenders@estuary.co.uk
Fax: +44 1702616716

Internet address(es):

General address of the contracting authority: http://www.estuary.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA6443

Electronic access to information: www.estuary.co.uk

Electronic submission of tenders and requests to participate: www.estuary.co.uk

Further information can be obtained from: Estuary Housing Association Ltd
9th Floor Maitland House, Essex
Contact point(s): Property Services
For the attention of: Peter Mercer
SS1 2JY Southend-on-Sea
UNITED KINGDOM
Telephone: +44 8007830496
E-mail: tenders@estuary.co.uk
Fax: +44 1702616716
Internet address: http://www.estuary.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Estuary Housing Association Ltd
For the attention of: Peter Mercer
UNITED KINGDOM
Telephone: +44 8007830496
E-mail: tenders@estuary.co.uk
Fax: +44 1702616716
Internet address: http://www.estuary.co.uk

Tenders or requests to participate must be sent to: Estuary Housing Association Ltd
UNITED KINGDOM
Telephone: +44 800
E-mail: tenders@estuary.co.uk
Fax: +44 1702616716
Internet address: http://www.estuary.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Passenger Lifts  Servicing, Repairs and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Essex.

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Servicing, repair and maintenance of communal passenger lifts and domestic platform ,through the floor and stair lifts in Estuary’s housing stock. The contract is for a comprehensive servicing and repair agreement.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value of 60 000 GBP per annum. 3 year contract with options to extend by 2 further years, 1 year at a time. Total potential duration 5 years.
Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year contract with option to extend for 2 further years, 1 year at a time.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantee and/or Bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Individual bidder or joint bid will be considered.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Performance in accordance with particular output based standards and Key Performance Indicators will be required.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of The Public Contracts Regulations 2015. The Contracting Authority need not consider any request to participate unless it is accompanied by a completed Pre-Qualification Questionnaire. The Questionnaire is available from

tenders@estuary.co.uk and must be returned by 31.8.2015 in accordance with the provisions set out in the Pre- Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of The Public Contracts Regulations 2015. The Contracting Authority need not consider any request to participate unless it is accompanied by a completed Pre-Qualification Questionnaire. The Questionnaire is available from tenders@estuary.co.uk and must be returned by 31.8.2015 in accordance with the provisions set out in the Pre-Qualification Questionnaire.

Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire. In addition to meeting the minimum levels, only the highest scoring 5-6 applicants are likely to be invited to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of The Public Contracts Regulations 2015.

The Contracting Authority need not consider any request to participate unless it is accompanied by a completed Pre-Qualification Questionnaire. The Questionnaire is available from tenders@estuary.co.uk and must be returned by 31.8.2015 in accordance with the provisions set out in the Pre-Qualification Questionnaire.

Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire. In addition to meeting the minimum levels, only the highest scoring 5-6 applicants are likely to be invited to tender.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Pre qualification questionnaire, Tender, Method Statement and Interview consistent with the provisions of The Public Contracts Regulations 2015.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:158815).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079477000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 50 (Information about Contract Award Procedures) Regulation 55 (Informing candidates and tenderers) Regulation 87 (Standstill Period) Chapter 6 (Applications to the Court).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.7.2015

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