Passive Fire Protection Tender Scotland

Passive Fire Protection Tender Scotland

Passive Fire Protection – North Eastern Scotland – Lot No: 1.

United Kingdom-Livingston: Fire-prevention installation works

2019/S 032-070915

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

LHC on behalf of the Scottish Procurement Alliance (SPA)
6 Deer Park Avenue
Livingston
EH54 8AF
United Kingdom
Telephone: +44 1506894395
E-mail: colin.scoines@lhc.gov.uk
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert?advertId=94c9bc82-6a29-e911-80f2-005056b64545&p=8b355dc0-f604-e711-80dd-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Public sector framework provider

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fire Safety — Passive Fire Protection

Reference number: FS1-P

II.1.2)Main CPV code

45343000

II.1.3)Type of contract

Works

II.1.4)Short description:

This framework is to supply competent and capable economic operators to help public sector organisations (clients) manage their buildings/environments as occupiers or landlords in the provision of fire safety for life safety, property, environmental and asset protection.

The scope of this framework includes:

— inspection, installation, repair and maintenance of fire and security doors, doorsets, shutters, passive and active smoke/fire barriers, and escape route signage.

The scope includes the design, installation, administration and management of all works including specialist sub-contractors.

Our clients have various building types from simple to complex buildings, properties with sleeping accommodation, and public buildings, across a large geographical area.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

FS1-P Passive Fire Protection — UKM5 — North Eastern Scotland

Lot No: 1

II.2.2)Additional CPV code(s)

45343100
44221220
45210000
45343000

II.2.3)Place of performance

NUTS code: UKM5
Main site or place of performance:

Across the region, and the framework terms allow for work to be undertaken in the other regions.

II.2.4)Description of the procurement:

Passive fire protection works by third-party certified economical operators.

The minimum essential company qualifications/attributes required for appointment to this framework and subsequent call-off contracts are:

1) Meet the Public Procurement Regulation Requirements;

2) Financial and Economical requirements as set out in the Contract Notice;

3) UKAS accredited third-party certification schemes that provide as a minimum:

(i) penetration sealing;

(ii) installation of fire doors;

(iii) maintenance of fire doors.

4) Approved Certification bodies, or equal and equivalent, to:

(i) LPCB;

(ii) FIRAS;

(iii) BM TRADA;

(iv) IFC Certification Ltd.

Works shall include:

— compartmentalisation surveys, including invasive surveys,

— passive fire protection,

— fire doors, installation and maintenance,

— fire safety signage,

— principal Contractor/designer duties,

— management of other specialist Contractors.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To ensure the framework is open to both national suppliers and local SME’s we have divided the opportunity by region.

In addition, there will be a super lot comprising of all companies awarded.

II.2)Description

II.2.1)Title:

FS1-P Passive Fire Protection — UKM6 — Highlands and Islands

Lot No: 2

II.2.2)Additional CPV code(s)

44221220
45210000
45343100
45343000

II.2.3)Place of performance

NUTS code: UKM6
Main site or place of performance:

Across the region, and the framework terms allow for work to be undertaken in the other regions.

II.2.4)Description of the procurement:

Passive fire protection works by third-party certified economical operators.

The minimum essential company qualifications/attributes required for appointment to this framework and subsequent call-off contracts are:

1) Meet the public procurement regulation requirements;

2) Financial and Economical requirements as set out in the Contract Notice;

3) UKAS accredited third-party certification schemes that provide, as a minimum:

(i) penetration sealing;

(ii) installation of fire doors;

(iii) maintenance of fire doors.

4) Approved certification bodies, or equal and equivalent, to:

(i) LPCB;

(ii) FIRAS;

(iii) BM TRADA;

(iv) IFC Certification Ltd.

Works shall include:

— compartmentalisation surveys, including invasive surveys,

— passive fire protection,

— fire doors, installation and maintenance,

— fire safety signage,

— principal Contractor/designer duties,

— management of other specialist contractors.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To ensure the framework is open to both national suppliers and local SME’s we have divided the opportunity by region.

In addition, there will be a super lot comprising of all companies awarded.

II.2)Description

II.2.1)Title:

FS1-P Passive Fire Protection — UKM7 — East Scotland

Lot No: 3

II.2.2)Additional CPV code(s)

45343100
44221220
45210000
45343000

II.2.3)Place of performance

NUTS code: UKM7
Main site or place of performance:

Across the region, and the framework terms allow for work to be undertaken in the other regions.

II.2.4)Description of the procurement:

Passive fire protection works by third-party certified economical operators.

The minimum essential company qualifications/attributes required for appointment to this framework and subsequent call-off contracts are:

1) Meet the public procurement regulation requirements;

2) Financial and economical requirements as set out in the Contract Notice;

3) UKAS accredited third-party certification schemes that provide as a minimum:

(i) penetration sealing;

(ii) installation of fire doors;

(iii) maintenance of fire doors.

4) Approved Certification bodies, or equal and equivalent, to:

(i) LPCB

(ii) FIRAS

(iii) BM TRADA

(iv) IFC Certification Ltd

Works shall include:

— compartmentalisation surveys, including invasive surveys,

— passive fire protection,

— fire doors, installation and maintenance,

— fire safety signage,

— principal Contractor/designer duties,

— management of other specialist Contractors.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To ensure the framework is open to both national suppliers and local SME’s we have divided the opportunity by region. In addition, there will be a super lot comprising of all companies awarded.

II.2)Description

II.2.1)Title:

FS1-P Passive Fire Protection — UKM8 — West Central Scotland

Lot No: 4

II.2.2)Additional CPV code(s)

45343100
44221220
45210000
45343000

II.2.3)Place of performance

NUTS code: UKM8
Main site or place of performance:

Across the region, and the framework terms allow for work to be undertaken in the other regions.

II.2.4)Description of the procurement:

Passive fire protection works by third-party certified economical operators.

The minimum essential company qualifications/attributes required for appointment to this framework and subsequent call-off contracts are:

1) Meet the public procurement regulation requirements;

2) Financial and economical requirements as set out in the Contract Notice;

3) UKAS accredited third-party certification schemes that provide as a minimum:

(i) penetration sealing;

(ii) installation of fire doors;

(iii) maintenance of fire doors.

4) Approved Certification bodies, or equal and equivalent, to:

(i) LPCB;

(ii) FIRAS;

(iii) BM TRADA;

(iv) IFC Certification Ltd.

Works shall include:

— compartmentalisation surveys, including invasive surveys.

— passive fire protection,

— fire doors, installation and maintenance,

— fire safety signage,

— principal Contractor/designer duties,

— management of other specialist Contractors.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To ensure the framework is open to both national suppliers and local SME’s we have divided the opportunity by region. In addition, there will be a super lot comprising of all companies awarded.

II.2)Description

II.2.1)Title:

FS1-P Passive Fire Protection — UKM9 — Southern Scotland

Lot No: 5

II.2.2)Additional CPV code(s)

45343100
44221220
45210000
45343000

II.2.3)Place of performance

NUTS code: UKM9
Main site or place of performance:

Across the region, and the framework terms allow for work to be undertaken in the other regions.

II.2.4)Description of the procurement:

Passive fire protection works by third-party certified economical operators.

The minimum essential company qualifications/attributes required for appointment to this framework and subsequent call-off contracts are:

1) Meet the public procurement regulation requirements;

2) financial and economical requirements as set out in the Contract Notice;

3) UKAS accredited third-party certification schemes that provide as a minimum:

(i) penetration sealing;

(ii) installation of fire doors;

(iii) maintenance of fire doors.

4) Approved Certification bodies, or equal and equivalent, to:

(i) LPCB;

(ii) FIRAS;

(iii) BM TRADA;

(iv) IFC Certification Ltd.

Works shall include:

— compartmentalisation surveys, including invasive surveys.

— passive fire protection,

— fire doors, installation and maintenance,

— fire safety signage,

— principal Contractor/designer duties,

— management of other specialist Contractors.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To ensure the framework is open to both national suppliers and local SME’s we have divided the opportunity by region. In addition, there will be a super lot comprising of all companies awarded.

II.2)Description

II.2.1)Title:

FS1-P Passive Fire Protection — UKM — Scotland Superlot

Lot No: 6

II.2.2)Additional CPV code(s)

45343100
44221220
45210000
45343000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations across the region. The framework terms allows for work to also be undertaken in other regions.

II.2.4)Description of the procurement:

Companies cannot apply for this lot. All companies appointed to Scottish regional lots are automatically appointed to this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

LHC uses the following ratios to evaluate each Tenderer’s financial status:

Turnover: this is calculated as twice the typical value for projects called off this framework. If a company’s turnover in each of the last 2 years exceeds 1 000 000 GBP then it passes. Failure to meet the minimum turnover amount will exclude the tenderer to further evaluation. For new start-ups, demonstrate financial status(e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). LHC shall consider the information and may accept the company with or without financial restrictions.

— profitability: this is calculated as profit after tax but before dividends and minority interests,

— liquidity: this is calculated as current assets and work in progress, divided by current liabilities.

If a company passes both profitability and liquidity, the company meets the framework requirement.

If you fail either profitability or liquidity LHC shall require additional financial information from tenderers, and take this into consideration in the financial assessment process and also obtain independent assessments on the financial information provided by the tenderetwor, or where applicable the Parent/Holding Company, and take this into consideration in the financial assessment, LHC shall consider the information and may accept the company with or without financial restrictions. Failure to meet both profitability and liquidity criteria will exclude the tenderer to further evaluation.

The ability to meet the ESPD form including, legal status, blacklisting, modern slavery, fair working practices and involvement/support of local community schemes as may be stated in a call-off contract. further details are provided within the ITT documentation.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 213-441749

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/03/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/03/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

LHC is a joint committee of local authorities acting as a central purchasing body on behalf of Contracting Authorities throughout mainland UK (including partners of the Scottish Procurement Alliance) for whom we continue to monitor up to 500 live projects at any one time. Thanks to their ongoing and collective feedback and input into the development of this framework, and given the reach and scale of their collective’ portfolios, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other Contracting Authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements, and may also use the framework.

As of the date of publication of this notice our frameworks may be used by all contracting authorities in Scotland as defined by the Public Contracts Regulations (Scotland) 2015 and as listed on www.scottishprocurement.scot/24 and at present include but are not limited to Registered Social Landlords (RSL’s), Tenant Management Organisations (TMOs) and Arm’s Length Management Organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities.

The use of Project Bank Accounts may be mandated depending on the value of the project.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The community benefit requirements will be set by clients on each individual call-off contract depending on the size and location of each contract.

(SC Ref:572451)

VI.4)Procedures for review

VI.4.1)Review body

LHC on behalf of the Scottish Procurement Alliance (SPA)
6 Deer Park avenue
Livingston
EH54 8AF
United Kingdom
Telephone: +44 1506894395
E-mail: colin.scoines@lhc.gov.ukInternet address: http://www.scottishprocurement.scot

VI.4.2)Body responsible for mediation procedures

LHC
2 Vine Street
Uxbridge
UB8 1QE
United Kingdom
Telephone: +44 1895274800
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

LHC
2 Vine Street
Uxbridge
UB8 1QE
United Kingdom
Telephone: +44 1895274800

VI.5)Date of dispatch of this notice:

11/02/2019

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