Patent and Trade Mark Related Services Tender

The University of Nottingham wishes to create a framework agreement for the provision of Patent and Trademark Related Services.

United Kingdom-Nottingham: Patent and copyright consultancy services

2017/S 206-425521

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Nottingham
King’s Meadow Campus, Lenton Lane
Nottingham
NG7 2NR
United Kingdom
Contact person: Julie Greenfield
Telephone: +44 1158466587
E-mail: Julie.Greenfield@nottingham.ac.uk
NUTS code: UKF14

Internet address(es):Main address: http://www.nottingham.ac.uk

Address of the buyer profile: http://in-tendhost.co.uk/universityofnottingham

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://in-tendhost.co.uk/universityofnottingham

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://in-tendhost.co.uk/universityofnottingham

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Patent and Trade Mark related services.

Reference number: PROC JG ITT/862

II.1.2)Main CPV code

79120000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Nottingham wishes to create a framework agreement for the provision of Patent and Trademark Related Services covering all of the following:

—Drafting, filing and prosecution of patent applications on the University’s behalf.

—Provision of timely reminders of patent deadlines.

—Arrangements for renewals.

—Instruction of overseas attorneys.

—Intellectual property monitoring and searching.

—Spin-outs.

—Trade mark applications.

—Licensing Matters.

Which must be undertaken in house by the chosen providers, and must cover the following subjects/disciplines:

—Pharmacy.

—Chemistry.

—Biochemistry.

—Biomedical sciences.

—Tissue engineering and stem cells.

—Nanotechnology.

—Electrical engineering.

—Mechanical engineering.

—Engineering.

—Built Environment.

—Veterinary medicine.

—Computer science & IT.

Suppliers must meet the criteria above deemed as Critical and further criteria within the tender document, in order to be considered for inclusion within the Framework.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF14

Main site or place of performance:

University of Nottingham.

IP Commercialisation.

Ingenuity Centre.

University of Nottingham Innovation Park.

Triumph Road.

Nottingham NG7 2TU.

II.2.4)Description of the procurement:

The University of Nottingham wishes to create a framework agreement for the provision of Patent and Trademark Related Services covering all of the following:

—Drafting, filing and prosecution of patent applications on the University’s behalf.

—Provision of timely reminders of patent deadlines.

—Arrangements for renewals.

—Instruction of overseas attorneys.

—Intellectual property monitoring and searching.

—Spin-outs.

—Trade mark applications.

—Licensing Matters.

Which must be undertaken in house by the chosen providers, and must cover the following subjects/disciplines:

—Pharmacy.

—Chemistry.

—Biochemistry.

—Biomedical sciences.

—Tissue engineering and stem cells.

—Nanotechnology.

—Electrical engineering.

—Mechanical engineering.

—Engineering.

—Built Environment.

—Veterinary medicine.

—Computer science & IT.

Suppliers must meet the criteria above deemed as Critical and further criteria within the tender document, in order to be considered for inclusion within the Framework.

The University will determine the number of Service Providers to be appointed to provide patent and trade mark-related services up to a maximum of 3 providers

The key objectives of the University are to:

— ensure the appropriate evaluation and protection of intellectual property generated within the University research groups,

— develop an income generating portfolio of spin out and licensing activities,

— use the management of IP to leverage additional research awards.

The group deals with approximately 100 to 150 disclosures each year and files approximately 50 patent applications a year. The total patent portfolio consists of approximately 200 patent families many of which are licensed.

Primary to the University’s considerations will be the Service Provider’s ability to deliver services cost effectively and within realistically achievable timeframes. Capacity to meet urgent turnaround requirements and Continuity of service delivery during staff absence or any transitional phase resulting from a change in personnel should be demonstrable. Face to face meetings and discussions between the University’s Inventors and the Service Providers is integral to the provision of the Services and Service Providers must be prepared to visit the University on request, at their own expense, as part of the process for each patent/trademark application.

The University welcomes Added Value with respect to the provision of core Services which form the subject of this Tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Options to extend for 2 further 12 month periods.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Options to extend for 2 further 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/11/2017

Local time: 08:59

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/11/2017

Local time: 09:01

Place:

University of Nottingham, King’s Meadow Campus, Lenton Lane, Nottingham NG7 2NR.

Information about authorised persons and opening procedure:

Procurement via Intend portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

54 months.

VI.2)Information about electronic workflows

VI.3)Additional information:

All correspondence and expressions of interest

relating to this project MUST be made through the

University of Nottingham e-tendering website:

https://in-tendhost.co.uk/universityofnottingham . Noncompliant expressions of interest will not be

considered or acknowledged. The UoN reserves the right to cancel the tender process at any stage. The UoN does not accept any liability for costs incurred in tendering. Variation will be accepted where adequately explained by the tenderer and provided that these variations comply with the standards specified in the selection and claims criteria of the tender document. Tender reference PROC JG ITT/862.

VI.4)Procedures for review

VI.4.1)Review body

Please refer to V1.4.3
Nottingham
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.”.

VI.4.4)Service from which information about the review procedure may be obtained

University of Nottingham
Nottingham
United KingdomInternet address:http://in-tendhost.co.uk/universityofnottingham

VI.5)Date of dispatch of this notice:

24/10/2017

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