Pathology Managed Service Contract for Berkshire and Surrey
Berkshire and Surrey Pathology Services intends to procure for the provision of a Pathology Managed Service Contract for the services of Histology Pathology.
United Kingdom-Frimley: Pathology services
Section I: Contracting authority
I.1)Name and addresses
Contact person: Please use Bravo Messaging System
NUTS code: UKJ
I.4)Type of the contracting authority
Section II: Object
Histology Pathology Managed Service for Berkshire Surrey Pathology Services
II.1.2)Main CPV code
II.1.3)Type of contract
Berkshire and Surrey Pathology Services (BSPS) intends to procure for the provision of a Pathology Managed Service Contract for the services of Histology Pathology. BSPS is a contractual joint venture between: Ashford and St Peter’s NHS Foundation Trust, Frimley Health NHS Foundation Trust, Royal Berkshire NHS Foundation Trust, and Royal Surrey County NHS Foundation Trust.
The contract will include but not limited to, Laboratory equipment, Maintenance and servicing, All associated consumables: reagents, auxiliary goods and equipment, Training with associated services, installation, and enabling works.
Strategic involvement will be expected, to ensure that best value and operational efficiency are achieved and maintained for the Trust throughout the life of the contract.
The Awarding Authority seeks to award the contract to a single legal entity.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Contract agreement will be let for a term of seven (7) years only with the option to extend for further periods, provided that the total term of the agreement does not exceed fourteen (14) years. The Awarding Authority wishes to establish the Most Economically Advantageous Tender (“MEAT”) for the Contract.
The project intends to procure the provision of a Pathology Managed Service for Histology. This will include but not limited to Laboratory equipment, Maintenance and servicing, All associated consumables; reagents, auxiliary goods and equipment, Training with associated services, installation, and enabling works. The contract aims to deliver the vision of BSPS to place Pathology at the forefront of healthcare delivery and to bring added value to patients and users.
Growth and innovation are key strategic objectives for BSPS. By growing, we can invest, and by investing we can be innovative. We intend to grow by expanding our repertoire of services and by attracting new customers through what we do and how we do it. We have a strong desire to be innovative. We want to develop ways in which we deliver Pathology services that truly are of greater benefit to patients and users (added value) — new ways of accessing tests and results; more meaningful information about diagnosis and how to interpret results; better use of existing and developmental tests to shape care pathways for improved patient and user experience; partnering with organisations to translate novel ideas and research and development activity into practical use for patients and clinicians.
The managed service will be subject to on-going review and development by BSPS to take note of emerging best practice and advances in approach throughout the life of the service. There is a clear expectation that the service provider will work closely with the BSPS and strive to continuously improve service delivery, embrace innovation and provide a flexible service which can readily respond to changing needs.
Providers will need to show their understanding of immediate and long term requirements of both the NHS and the pathology industry, with continual improvement and underpinned by best practice. BSPS Pathology are seeking partners to help deliver BSPS’s vision to include but not limited to such services as lean, service improvements, horizon scanning.
The objectives of a new Histology service are:
a) to deliver leading pathology innovation;
b) ensure a planned and reactive maintenance programme, that ensures uptime of equipment;
c) provide a regular service programme on all pathology equipment across all sites comprising BSPS Pathology;
d) improved logistics and material management on stock control, stock taking, ordering, deliveries;
e) improved capacity and resilience across all sites;
f) timely implementation of software and interface upgrades;
g) maximise the educational, learning and innovation.
This will enable and ensure service provision, expansion and development, supporting the Trusts’ strategic development for the services commissioned and delivered to the customers of BSPS.
The quality expectations of pathology services are increasing and accreditation requirements, both statutory and mandatory, are becoming much more stringent. This will continue and suppliers will need to assist services in meeting standards as they are implemented. BSPS currently operates a number of quality measures as part of its governance standards and for on-going service quality review. These measures include assessment by external independent assessors against National, European or Quality Management standards including ISO15189, BSQR (2005), HTA, PHE and others. In addition there are an extensive number of operational key performance indicators around service provision including sample turnaround times.
Full details are available in the Bravo eTendering portal as described in this Notice.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The contract is intended to be let for a term of seven (7) years only with the option to extend for further periods, provided that the total term of the agreement does not exceed fourteen (14) years.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
BSPS is a contractual joint venture between:
— Ashford and St Peter’s NHS Foundation Trust, which comprises Ashford Hospital and St Peter’s Hospital,
— Frimley Health NHS Foundation Trust, which comprises Frimley Park, Wexham Park and Heatherwood Hospitals,
— Royal Berkshire NHS Foundation Trust, and
— Royal Surrey County NHS Foundation Trust.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal: https://commercialsolutions.bravosolution.co.uk and click the link to register Bravo Project reference = Project_2794
— accept the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— login to the portal with the username / password,
— click the “PQQs / ITTs Open To All Suppliers” link (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ / ITT to access the content,
— click the “Express Interest” button at the top of the page,
— this will move the PQQ / ITT into your “My PQQs / My ITTs” page (This is a secure area reserved for your projects only),
— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ / ITT Details” box 3 responding to the tender,
— click “My Response” under “PQQ / ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— you can now use the “Messages” function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT,
— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk.
Frimley Health NHS Foundation Trust will incorporate a voluntary standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: