Pathology Small Laboratory Equipment and Accessories

Pathology Small Laboratory Equipment and Accessories

NHS Supply Chain.

UK-Normanton: Laboratory, optical and precision equipments (excl. glasses)

2012/S 244-401387

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Sarah Bailey
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 1924328700
E-mail: sarah.bailey@supplychain.nhs.uk
Fax: +44 1244852633

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
“Pathology Small Laboratory Equipment and Accessories”.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 60
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Pathology Small Laboratory Equipment & Accessories.
II.1.6)Common procurement vocabulary (CPV)

38000000, 33100000, 42122500, 38436600, 38436610

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Pathology Small Laboratory Equipment & Accessories.

1)Short description
Pathology Small Laboratory Equipment & Accessories.
2)Common procurement vocabulary (CPV)

38000000, 33100000, 42122500, 38436600, 38436610

3)Quantity or scope
“This is an estimate only as precise quantities of likely purchases are unknown and will also depend on the number of suppliers appointed. It is anticipated that initial expenditure (i.e. expenditure during the first year) will be up to approximately £240 000 for this contract award. Expenditure in subsequent years is expected to be higher and the range detailed below is approximate only (and the values will be to such a level as those purchasing under the framework consider necessary to provide suitable requirements).
All Applicants whose Tender submissions reach a hurdle of at least 50% will be appointed onto the Framework Agreement”.
Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
“Insufficient space to enter all CPV codes. Please find the complete list in this section:
33100000 42122500 38436600 38436610 38436800 38432000 38436000 38436100 39172000 38436310 38436320 38436400 42300000 38436500 38930000 38310000 38311000 38311100 39173000 39141500 38433000 38425200 33152000 38437000 39711430 39711360 38436300 44532200 42122000 42122510 39721310 42931100 38416000 42620000 42623000 42968000 33191110”

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
“Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.”
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“Please see tender documents”.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: “The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: “SUBMISSION OF EXPRESSION OF INTEREST AND PROCUREMENT SPECIFIC INFORMATION:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
REGISTRATION
1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
– Click on the ‘Not Registered Yet’ link to access the registration page.
– Complete the registration pages as guided by the mini guide found on the landing page.
PORTAL ACCESS
If registration has been completed:
– Login with URL http://procurement.supplychain.nhs.uk/ISS/ .

– Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
EXPRESSION OF INTEREST
– View Contract Notice content by clicking on the ‘VIEW NOTICE’ button for the procurement event. This opens a PDF document.
– Express an interest by clicking on the ‘EXPRESS INTEREST’ button.
– To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
– Select the procurement event from the list by clicking on the description
– In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
TENDER RESPONSE
The system tasks required to complete the tender are:
HEADER LEVEL
– Read Framework header documents: Access these by clicking on the ‘NHS SC HEADER DOCUMENTS’ button found in the ‘Select Framework’ tab.
– Upload header documents: Access this area using the ‘SUPPLIER HEADER DOCUMENTS’
– Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
LOT LEVEL
1. Lot header selection:
– Select the LOT LINE DETAILS button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
– Select the ‘EXPRESS INTENT’ button after the required lot has been highlighted to be able to respond to the lot.
2. Read NHS SC Lot Documents: Read the documents using the NHS SC LOT DOCUMENTS button.
3. Upload Supplier Lot documents: Access this area using the ‘SUPPLIER LOT DOCUMENTS’. NOTE: These documents relate to this lot only.
4. Complete price offers per line for the Lot: Use the LOT Line Detail tab to access.
5. Answer the LOT questions: The questions are found in the Lot Evaluation tab (if applicable) and the Lot Questionnaire tab.
6. Accept the Terms and Conditions: Use the ‘TERMS AND CONDITIONS’ button to access this function.
7. Submit Lot Response: Click on the SUBMIT RESPONSE button to submit your response for the Lot. NOTE: Each Lot must be submitted independently.
8. Supplier Submission Report: Open and review the ‘Supplier Submission Report’.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: “An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process.”
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 171-281310 of 7.9.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
5.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 6.2.2013 – 09:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
“Please note that the maximum number of suppliers as set out in II.1.4) is an estimate only. Tenderers should refer to section 3.5 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement. Tenderers should note that in order to be considered for the Framework Agreement they must be able to supply and provide pricing for one of the Product Lines listed in the Specification. .
NHS Supply Chain reserves the right to appoint more suppliers to the Framework Agreement in the event that more than 60 reach the minimum scores for appointment which are set out in the ITT.
All Applicants whose Tender submissions reach a hurdle of at least 50% will be appointed onto the Framework Agreement.
The Framework Agreement will be between NHS Supply Chain and the Supplier. Under the Framework Agreement there will be two different methods of supply – one for Non-Direct Contract Products and one for Direct Contract Products.
NHS Supply Chain will be entitled to purchase the supplies and/or services identified in the tender documents as Non-Direct Contract Products which it will then make available for purchase by
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body and/or
4) any private sector entity active in the UK healthcare sector.
For the supplies and/or services identified as Direct Contract Products in the tender documents
1) NHS Supply Chain;
2) any NHS Trust;
3) any other NHS entity;
4) any government department agency or other statutory body and/or
5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the Framework.
For Direct Contract Products the Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.”
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2)

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.12.2012

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