Pay By Phone Parking Service Tender

Pay By Phone Parking Service Tender

Elmbridge Borough Council wishes to establish a Framework Agreement for the provision of pay by mobile phone parking services at the parking locations throughout the Borough.

United Kingdom-Esher: Parking services

2015/S 211-383276

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Elmbridge Borough Council
Civic Centre
For the attention of: Mark Carpenter
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372474708
E-mail: mcarpenter@elmbridge.gov.uk

Internet address(es):

General address of the contracting authority: www.elmbridge.gov.uk

Address of the buyer profile: http://www.sesharedservices.org.uk/esourcing/buyer-profiles/elmbridge-borough-council

Further information can be obtained from: Elmbridge Borough Council
Civic Centre
For the attention of: Mark Carpenter
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372-474708
E-mail: mcarpenter@elmbridge.gov.uk
Internet address: www.elmbridge.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Elmbridge Borough Council
Civic Centre
For the attention of: Mark Carpenter
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372-474708
Internet address: www.sesharedservices.org.uk/esourcing

Tenders or requests to participate must be sent to: Elmbridge Borough Council
Civic Centre
For the attention of: Mark Carpenter
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372-474708
Internet address: www.sesharedservices.org.uk/esourcing

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Guildford Borough Council, Runneymede Borough Council, Waverley Borough Council and Woking Borough Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

EBC-MC-Pay By Phone Parking Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

Elmbridge Borough Council wishes to establish a Framework Agreement for the provision of pay by mobile phone parking services at the parking locations throughout the Borough.
In addition this Framework Agreement will be utilised by the following Councils:
— Guildford Borough Council;
— Runnymede Borough Council;
— Waverley Borough Council; and
— Woking Borough Council.

II.1.6)Common procurement vocabulary (CPV)

63712400, 64211000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Elmbridge Borough Council wishes to establish a single provider framework agreement for the provision of Pay by Phone parking services. This framework will cover a period of twenty four (24) months plus an option of an extension for a further twenty four (24) months.
In addition to the Council, this framework will also be available to the following Councils:
— Guildford Borough Council;
— Runnymede Borough Council;
— Waverley Borough Council; and
— Woking Borough Council.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.2.2016. Completion 31.1.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Invitation to Tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Invitation to Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Invitation to Tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EBC – 003050

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: October 2017.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Elmbridge Borough Council is using the SE Shared Services e-Sourcing portal to carry out this procurement process. This is a website which can be accessed at http://www.sesharedservices.org.uk/esourcing which gives full information as to how to register on SE Shared Services e-Sourcing portal and express an interest in this contract opportunity in order to access the procurement documents. You must register on this site to participate in this contract opportunity. If you are already registered, you will not need to register again, simply use your existing username and password. Please note if you have forgotten your password there is a ‘Forgotten Details’ on the log in page: https://intendhost.co.uk/sesharedservices/aspx/Home

Guidance can be found on the ‘Help/Guidance Tab’. Please ensure you express an interest in the opportunity in order to access the procurement documentation and allow plenty of time to upload any documents prior to the submission deadline. If you experience any technical difficulties, please contact In-tend Support by email to support@in-tend.co.uk or telephone to +44 8455578079.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Elmbridge Borough Council
Civic Centre
KT10 9SD Esher
E-mail: legalservices@elmbridge.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the Contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a Contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine and/or order that the duration of the Contract may be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.10.2015

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