Payroll and Pensions Tender

Payroll and Pensions Tender

To provide a fully managed payroll and pensions service which complies with all legislative and NHS specific requirements throughout the contract.

UK-Kendal: payroll management services

2012/S 151-253176

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals of Morecambe Bay NHS Trust
Westmorland General Hospital
For the attention of: Kathryn Howarth
LA9 7RG Kendal
UNITED KINGDOM
Telephone: +44 1539716631
E-mail: kathryn.howarth@mbht.nhs.uk
Fax: +44 1524583580

Internet address(es):

General address of the contracting authority: www.mbht.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
To provide a fully managed payroll and pensions service which complies with all legislative and NHS specific requirements throughout the contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Cumbria.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Trust intends to appoint a contractor which will provide a fully managed payroll and pensions service for all employees of the Trust (approximately 6 000 employees).
The service is to incorprate (but is not limited to) payroll data capture and processiing, BACS transfer, expenses processing, year end processing, and the provision of a customer focused helpdesk facility and pension administration.
Cumbria Partnership NHS Foundation Trust invites expressions of interest for suitably qualified providers with a thorough understanding of the NHS payroll market including:
1. Agenda for Change;
2. Terms and Conditions of Employment;
3. NHS Electronic Staff Record;
4. NHS Pension Arrangements;
5. Comprehensive payroll management including expenses and allowances.
The successful bidder will be responsible for making significant improvements to the current systems in place including the implementation of ERS self serve by March 2013.
II.1.6)Common procurement vocabulary (CPV)

79211110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Trust intends to appoint a contractor which will provide a fully managed payroll and pensions service for all employees of the Trust (approximately 6 000 employees).
The service is to incorprate (but is not limited to) payroll data capture and processiing, BACS transfer, expenses processing, year end processing, and the provision of a customer focused helpdesk facility and pension administration.
Cumbria Partnership NHS Foundation Trust invites expressions of interest for suitably qualified providers with a thorough understanding of the NHS payroll market including:
1. Agenda for Change;
2. Terms and Conditions of Employment;
3. NHS Electronic Staff Record;
4. NHS Pension Arrangements;
5. Comprehensive payroll management including expenses and allowances.
The successful bidder will be responsible for making significant improvements to the current systems in place including the implementation of ERS self serve by March 2013. The successful supplier will be expected to assist in the implementation of other electronic routines, including (but not limited to) the management of personal data, timesheets, and travel expense claims.
Estimated value excluding VAT:
Range: between 800 000,00 and 1 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further details will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The contracting authority reserves the right to require groupings of bidders to take a particular legal form, as single bidder to take liability or each party to undertake joint or several liability. Consortia bids are acceptable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://uhmb.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ which is available via the Bravo e-tendering portal. Access instructions can be viewed in section VI.3.
Minimum level(s) of standards possibly required: As set out in the PQQ which is available via the Bravo e-tendering portal. Access instructions can be viewed in section VI.3.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ which is available via the Bravo e-tendering portal. Access instructions can be viewed in section VI.3.
Minimum level(s) of standards possibly required:
As set out in the PQQ which is available via the Bravo e-tendering portal. Access instructions can be viewed in section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ which is available via the Bravo e-tendering portal. Access instructions can be viewed in section VI.3.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.9.2012 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.9.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period of at least 10 days following electronic or facsimile notification of award of contract to tenderers in accordance with regulation 32A of the Public Contract (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.8.2012

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