Payroll Management Tender London

Payroll Management Tender London

Provision of Payroll, HR Admin and Transactional Recruitment Services.

UK-London: payroll management services

2012/S 87-143170

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

St. George’s Healthcare NHS Trust (as host of the London Procurement Programme)
Blackshaw Road, Tooting
Contact point(s): Please refer to the Additional Information section V1.3 for details on how to obtain documentation, submit expression of interest and to communicate with us during this process
For the attention of: Lena Boghossian, Senior Category Manager
SW17 0QT London
UNITED KINGDOM
Telephone: +44 2086721255

Internet address(es):

General address of the contracting authority: www.stgeorges.nhs.uk
Electronic access to information: Please refer to the Additional Information section V1.3 for details on how to obtain documentation, submit expression of interest and to communicate with us during this process
Electronic submission of tenders and requests to participate: Please refer to the Additional Information section V1.3 for details on how to obtain documentation, submit expression of interest and to communicate with us during this process

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS
UNITED KINGDOM

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Payroll, HR Admin and Transactional Recruitment Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators

Duration of the framework agreement
Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
Payroll management services. Personnel and payroll services. Financial transaction processing and clearing-house services. Administrative services for business operations. Administration services. Human resources management consultancy services. Recruitment services. London Procurement Programme wishes to establish a framework agreement for Payroll, HR Admin (Administrative processes within electronic staff records “ESR” including starters, leavers, absence management, workforce administration processes, Learning & Development administration, contractual and personal changes) and Transactional Recruitment services including managing the vacancy advertising process, candidate shortlist processing, interview scheduling, managing the offer process, obtaining pre-employment checks, issuing employment contracts.
The public sector bodies to which the use of this framework agreement will be open include, in particular, the following in the United Kingdom and their respective statutory successors and organisations created as a result of re-organisations or organisational changes, and any private sector entities having similar procurement needs.
National Health Service (NHS) bodies, including hospital trusts, which in turn include acute trusts, trusts operating community hospitals and the provider functions of primary care trusts); primary care trusts and general practitioner commissioning consortia; care trusts; care trusts plus; ambulance trusts; mental health trusts; strategic health authorities; special health authorities; community health councils; local health boards; NHS foundation trusts, Health boards, NHS trusts, community health councils and other constituent bodies of the NHS in Wales,
NHS Scotland and its constituent bodies including: the Scottish Ambulance Service, special NHS boards and the other constituent organisations of the Scottish National Health Service; and Health and social care trusts, health agencies and other constituent bodies of the NHS in Northern Ireland.
Lists of all of such NHS authorities, trusts, councils, boards and other bodies can be found at:

http://www.nhs.uk/servicedirectories/pages/primarycaretrustlisting.aspx, http://www.wales.nhs.uk/nhswalesaboutus/structure, http://www.show.scot.nhs.uk/organisations/index.aspx and http://www.hscni.net/index.php?link=hospitals
II.1.6)Common procurement vocabulary (CPV)

79211110, 79631000, 66172000, 75112000, 75100000, 79414000, 79600000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots
Lot No: 1 Lot title: Provision of Payroll Services
1)Short description
Provision of Payroll Services.
2)Common procurement vocabulary (CPV)

79211110, 79631000, 66172000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The framework conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding a management charge, which may be applied to purchases made under the framework awarded. Further details will be made available via the framework documentation and information released during the course of the tender process.

Submission of expressions of interest and procurement specific information: this exercise will be conducted on Delta eSouring portal. Candidates wishing to be considered must register their expression of interest at the following website: https://www.delta-esourcing.com. Log in to the portal with the username/password.
If you require any further advice, contact the eSourcing Helpdesk on +44 8452707050. The Helpdesk is open from 8:30 to 5:30 Monday to Friday excluding bank holidays.
Lot No: 2 Lot title: Provision of HR Admin Services
1)Short description
Administrative processes with electronic staff records “ESR” including starters, leavers, Absence Management, Workforce administration processes and Learning & Development administration.
2)Common procurement vocabulary (CPV)

75112000, 79414000, 75100000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The framework conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding a management charge, which may be applied to purchases made under the framework awarded. Further details will be made available via the framework documentation and information released during the course of the tender process.

Submission of expressions of interest and procurement specific information: this exercise will be conducted on Delta eSouring portal. Candidates wishing to be considered must register their expression of interest at the following website: https://www.delta-esourcing.com. Log in to the portal with the username/password.
If you require any further advice, contact the eSourcing Helpdesk on +44 8452707050. The Helpdesk is open from 8:30 to 5:30 Monday to Friday excluding bank holidays.
Lot No: 3 Lot title: Provision of Transactional Recruitment
1)Short description
Transactional Recruitment including managing the vacancy advertising process, candidate shortlist processing, interview scheduling, managing the offer process, obtaining pre-employment checks, issuing employment contracts.
2)Common procurement vocabulary (CPV)

79600000, 75100000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The framework conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding a management charge, which may be applied to purchases made under the framework awarded. Further details will be made available via the framework documentation and information released during the course of the tender process.

Submission of expressions of interest and procurement specific information: this exercise will be conducted on Delta eSouring portal. Candidates wishing to be considered must register their expression of interest at the following website: https://www.delta-esourcing.com. Log in to the portal with the username/password.
If you require any further advice, contact the eSourcing Helpdesk on +44 8452707050. The Helpdesk is open from 8:30 to 5:30 Monday to Friday excluding bank holidays.

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to Tender Prospectus and or full Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Entering general PQQ supplier information London Procurement Programme utilises the NHS Supplier Information Database (Sid4health) to manage and assess general pre-qualification information in the form of a profile.
Candidates are requested to provide their profile in sid4health as follows:

I) Candidates should register on sid4health at http://www.sid4health.nhs.uk/home.action and submit their sid4health company profile for publication to the system. Candidates already registered on sid4health must ensure that information is up to date;
II) Candidate should ensure all the relevant sections of their sid4health profile are completed to demonstrate their ability to meet the shortlisting criteria applicable to this framework;

III) Where access to sid4health is unavailable, please contact the sid4halth Helpdesk at: help@sid4health.nhs.uk
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Minimum level(s) of standards possibly required: Please refer to Tender Prospectus and or full Invitation to Tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
As per requirements to complete sid4health profile – see Section III.2.1 for more information on how to complete sid4health profile.
Minimum level(s) of standards possibly required:
Please refer to Tender Prospectus and or full Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: For each lot, the 8 highest scoring operators will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
LPP/2012/00002
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
8.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: HH6NJ88YNM. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 8.6.2012 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com. GO Reference: GO-201252-PRO-3896373.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

St. George’s Healthcare NHS Trust (as host of the London Procurement Programme)
Blackshaw Road, Tooting
SW17 0QT London
UNITED KINGDOM
Telephone: +44 2086721255
Internet address: www.stgeorges.nhs.uk

Body responsible for mediation procedures

St. George’s Healthcare NHS Trust (as host of the London Procurement Programme)
Blackshaw Road, Tooting
SW17 0QT London
UNITED KINGDOM
Telephone: +44 2086721255
Internet address: www.stgeorges.nhs.uk
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

St. George’s Healthcare NHS Trust (as host of the London Procurement Programme
Blackshaw Road, Tooting
SW17 0QT London
UNITED KINGDOM
Telephone: +44 2086721255
Internet address: www.lpp.nhs.uk
VI.5)Date of dispatch of this notice:
2.5.2012

Enjoyed this post? Share it!