Payroll Service for North West Ambulance Service NHS Trust

Payroll Service for North West Ambulance Service NHS Trust

The North West Ambulance Service (NHS) Trust (NWAS) wishes to identify and procure the services of an organisation to provide a fully managed payroll services contract for all employees of the trust.

UK-Bolton: personnel and payroll services

2012/S 101-168889

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North West Ambulance Service NHS Trust
Chorley New Road
For the attention of: Daren Hopkinson
BL1 5DD Bolton
UNITED KINGDOM
Telephone: +44 1204498400
E-mail: daren.hopkinson@nwas.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.nwas.nhs.uk/

Address of the buyer profile: https://nhssbs.eu-supply.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Payroll Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The North West Ambulance Service covers approximately 5,400 square miles across the North West of England, situated with the geographical boundaries of Merseyside, Cheshire, Greater Manchester, Lancashire and Cumbria.
NUTS code UKD
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The North West Ambulance Service (NHS) Trust (NWAS) wishes to identify and procure the services of an organisation to provide a fully managed payroll services contract for all employees of the trust. The estate currently comprises of 114 properties predominantly Ambulance Stations with regional headquarter buildings, training centres and corporate offices set across approximately 5,400 square miles with 5,119 monthly paid staff in the North West of England. Please note the number of paid staff may vary. The strong preference will be for a single organisation to provide the payroll services for the whole Trust. NWAS invites expressions of interest from suitably qualified providers with a thorough understanding of the NHS payroll market, Agenda for Change terms and conditions of employment, NHS Electronic Staff Record and NHS Pensions arrangements to provide a comprehensive payroll management, expenses/allowances, and a pension administration and support service. The service to incorporate (but not limited to) web based payroll data capture, payroll processing and BACS transfer, expenses processing, year-end processing, customer focused helpdesk facility and pensions administration. Providers must be able to manage interfaces with NHS HR and financial systems and e-rostering and will therefore require N3 connectivity. The contract term will be:
— An Initial period of 3 years. There will be the option to extend the contract for a further 2 periods of 12 months at the discretion of the Authority with the agreement of the contractor.
II.1.6)Common procurement vocabulary (CPV)

79631000, 79211110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is for an initial period of 3 years.
II.2.2)Information about options
Options: yes
Description of these options: Options to extend for a further 2 years in 12 month periods.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The right is reserved to require banker or other performance bond and/ or holding company guarantees against performance and other financial liabilities and/ or other deposits and/ or warranties and/ or other security may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further details will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require a lead provider or other legal entity to undertake primary contractual responsibility for the performance of the contract or to require that one or more providers are jointly and severally repsonsible for the performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Interested parties should note that the successful contractor must be able to fully comply with the Terms and Conditions detailed within the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the EU Supply eTendering portal at https://nhssbs.eu-supply.com candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through this online portal. For any support in submitting your expression of interest, please contact the e Tendering portal helpdesk at support@eu-support.com quoting the tender ID number.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the EU Supply eTendering portal at https://nhssbs.eu-supply.com. Minimum level(s) of standards required will be included and detailed in the procurement documentation available for download from the portal.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com. Minimum level(s) of standards possibly required. Details will be indluded in the procurement documentation available for download from the portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 10
Objective criteria for choosing the limited number of candidates: A pre qualification questionnaire (PQQ) will be used to assess the economic and financial capacity and technical.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TR/NWAS/05/12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=3953&B=NHSSBS.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debreifing from the contracting authority before the contract is entered into. Such information should be requested from NWAS. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No5) provide for aggreieves parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland.) Any such action must be brought promptly.
VI.4.3)Service from which information about the lodging of appeals may be obtained

North West Ambulance Service NHS Trust (NWAS)
Chorley New Road
BL1 5DD Bolton
UNITED KINGDOM
E-mail: daren.hopkins@nwas.nhs.uk
Telephone: +44 1204498400
Internet address: http://www.nwas.nhs.uk/

VI.5)Date of dispatch of this notice:28.5.2012

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