Payroll Service Tender Bristol

Payroll Service Tender Bristol

A fully managed payroll service which is configured to pay employees on a monthly basis.

United Kingdom-Bristol: Payroll management services

2017/S 006-008490

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Magnox Limited
Oldbury Technical Centre, Gloucestershire
BS35 1RQ
United Kingdom
Contact person: Michelle Parry
Telephone: +44 1407733327
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Nuclear

Section II: Object

II.1)Scope of the procurement


Provision of Payroll Service.

Reference number: MP/2016/20

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

A fully managed payroll service which is configured to pay employees on a monthly basis.

II.1.5)Estimated total value

Value excluding VAT: 650 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Magnox Limited, owned by Cavendish Fluor Partnership (CFP), is the management and operations contractor responsible for decommissioning 12 nuclear sites and operating 1 hydroelectric plant in the UK, working for the sites’ owner, the NDA.

Magnox is responsible for managing the sites through their life-cycles, overseeing all aspects of de-fuelling and decommissioning. Once the defuelling process is completed and all used Magnox fuel has been sent to Sellafield for reprocessing, each site is prepared to enter a passive state. During this time the focus is on decommissioning and de-planting buildings and retrieving, treating and processing any waste. Each site is then left in a passive state, allowing radiation levels to decay naturally over time. During this time the sites will be continuously monitored and planned maintenance and inspection activities will be undertaken.

Final site clearance is the last stage in a site’s life-cycle, which involves dismantling the reactor vessels and dispatching any remaining waste to its final destination. Once this work is complete sites can be released for a new use.

Headline Requirement

Magnox Ltd requires a fully managed payroll service which is configured to pay its employees on a monthly basis.

To facilitate this requirement Magnox expects to submit data/information via a transaction log to the service provider that will then manage all elements of payroll defined in this scope document. Alternative proposals for data exchange and interface are invited.

The managed service will include full responsibility for the payroll provision together with handling and resolving direct employee queries without Magnox intervention. Magnox HR will also require direct contact to obtain information, resolve queries and ad-hoc reports/data.

Magnox has 1 tax office reference and operates 1 payroll, paid monthly for all employees. There are currently around 2 800 PAYE employees; this number will steadily reduce yearly, estimated with redundancy and retirement’s to be approximately 300 per year. Magnox Resource is a mixture of manual, specialist and managerial positions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 650 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 131-235600

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/01/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/02/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Magnox Limited
Oldbury Technical Centre
BS35 1RQ
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Public Contract Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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