Payroll Services and Systems Tender

Payroll Services and Systems Tender

Contract for the provision of Payroll managed services and a Payroll system.

United Kingdom-Coventry: Payroll management services

2018/S 069-153802

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Severn Trent Water Limited
02366686
Severn Trent Centre, 2 St John’s Street
Coventry
CV1 2LZ
United Kingdom
Contact person: Adrean Chavira
E-mail: Adrean.Chavira@severntrent.co.uk
NUTS code: UK
Internet address(es):Main address: https://severntrent.bravosolution.co.uk/web/login.html

I.1)Name and addresses

Dee Valley Water Limited (“DVW”)
02902525
Packsaddle Wrexham Road, Rhostyllen
Wrexham
LL14 4EH
United Kingdom
E-mail: adrean.chavira@severntrent.co.uk
NUTS code: UKInternet address(es):Main address: https://severntrent.bravosolution.co.uk

I.1)Name and addresses

Severn Trent Services Operations UK Limited (“STS”)
04052522
Severn Trent Centre, 2 St John’s Street
Coventry
United Kingdom
Contact person: Adrean Chavira
E-mail: Adrean.Chavira@severntrent.co.uk
NUTS code: UKInternet address(es):Main address: https://www.stwater.co.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://severntrent.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://severntrent.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://severntrent.bravosolution.co.uk/web/login.html

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Payroll Services/Systems Tender

Reference number: Project_636 – Payroll Tender

II.1.2)Main CPV code

79211110

II.1.3)Type of contract

Services

II.1.4)Short description:

Each of STW, STS and DVW wish to award a contract for the provision of Payroll managed services and a Payroll system. It is intended that the EU Advert and the pre-qualification stage will run concurrently and that interested parties must register their company through the Bravo tool and add themselves to Project_636 Payroll tender as a bidder in order to review all tender/procurement documents and submit a response to the pre qualification questionnaire.

The tender will be divided into 2 lots:

— Lot 1 Managed Payroll services and Payroll system/IT platform.

— Lot 2 Payroll system/IT platform only.

We will only award to one lot and will drop the other lot at any point during the tender dependent on the option which provides the best business benefit for Severn Trent. Tenderers will be made aware of this during the course of the tender process and will be notified through Bravo.

II.1.5)Estimated total value

Value excluding VAT: 260 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

— Lot 1 will be for Managed Payroll services and Payroll system/IT platform.

— Lot 2 Payroll system/IT platform only. For full details see the procurement documents.

The participant must apply for each lot separately. Refer to the procurement documents for further information. Bravo reference Project_636 — Payroll tender.

II.2)Description

II.2.1)Title:

Payroll Tender

Lot No: Lot 1 – Managed Services and Payroll System/IT platform

II.2.2)Additional CPV code(s)

79211110

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UKG1, UKG2, UKG3, UKF1, UKF2, UKK1, UKL2, UKF3, UKE3.

II.2.4)Description of the procurement:

STW, STS, and DVW wish to a contract agreement for the provision of Payroll managed services and Payroll system/IT platform. The successful tenderer will provide an account structure to perform payroll administration and System/IT platform to perform payroll transactions to employees.

Refer to procurement documents for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2018
End: 01/08/2021
This contract is subject to renewal: yes
Description of renewals:

Extension options of up to 48 months in total. Further details set out in the procurement documents.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:

Refer to procurement documents for further information.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Payroll Tender

Lot No: Payroll System/IT platform only

II.2.2)Additional CPV code(s)

79211110

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UKG1, UKG2, UKG3, UKF1, UKF2, UKK1, UKL2, UKF3, UKE3.

II.2.4)Description of the procurement:

STW, STS, and DVW wish to a contract agreement for the provision Payroll system/IT platform only. If this lot is the desired strategy then Severn Trent will perform payroll administration and the successful tenderer will provide the Payroll system/IT platform only for ST to calculate and perform payroll payments to employees.

Refer to procurement documents for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2018
End: 01/08/2021
This contract is subject to renewal: yes
Description of renewals:

Extension options of up to 48 months in total. Further details set out in the procurement documents.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:

Refer to procurement documents for further information.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated within the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As set out in the procurement documents.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

As set out in the procurement documents.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not applicable.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the procurement documents.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 8 years:
Not applicable

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Notwithstanding the statement above STW, STS and DVW reserve the right to undertake an electronic auction, and to the extent that they do so, the electronic auction will only apply to certain elements of commercial pricing. Further information is set out in the procurement documents.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/05/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/05/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 21 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Applicants should refer to the instructions to participants for the timetable for responding to the pre-qualification questionnaire. There is no guarantee that a candidate will be invited to tender.

STW, STS, and DVW are not bound to enter into framework agreements with any party.

There is no contractual right (express or implied) which arises from this notice or the procurement process.

STW, STS, and/or DVW may terminate the procurement process at any time.

Response to this notice, the submission of a response to the PQQ, submission of tenders and/or participation in the procurement process is at the candidates own cost and expense.

There is no guarantee of volume or exclusivity under any of the lots or frameworks.

VI.4)Procedures for review

VI.4.1)Review body

Severn Trent Water
2 St John’s Street
Coventry
CV1 2LZ
United Kingdom
E-mail: adrean.chavira@severntrent.co.ukInternet address:https://severntrent.bravosolution.co.uk/web/login.html
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

STW, STS, and DVW will incorporate a 10 calendar day standstill period in accordance with the Utilities Contracts Regulations 2016. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or at risk of harm to take action in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

Severn Trent Water
2 St John’s Street
Coventry
CV1 2LZ
United Kingdom
E-mail: adrean.chavira@severntrent.co.ukInternet address:https://severntrent.bravosolution.co.uk/web/login.html

VI.5)Date of dispatch of this notice:

06/04/2018

 

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