Payroll Services for Direct Payment Service Users – Approved Provider List

Payroll Services for Direct Payment Service Users – Approved Provider List

This approved provider list is available in 3 lots: Lot 1: Payroll Provider Services.

United Kingdom-Durham: Personnel and payroll services

2019/S 016-033842

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Durham County Council
Corporate Procurement, County Hall
Durham
DH1 5UL
United Kingdom
Contact person: Donna Iley
E-mail: donna.iley@durham.gov.uk
NUTS code: UKC14
Internet address(es):Main address: http://www.durham.gov.uk

Address of the buyer profile: www.nepo.org

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Approved Provider List for Payroll Services for Direct Payment Service Users

Reference number: DN382115

II.1.2)Main CPV code

79631000

II.1.3)Type of contract

Services

II.1.4)Short description:

Durham County Council’s, Direct Payments Team is seeking applications from suitable providers to join an approved provider list for the provision of payroll services for direct payment service users.

The Approved Provider List is for Durham County Council’s Direct Payments team to utilise when signposting direct payment service users to potential direct payment providers.

No service user will be obliged to access the services of those providers who are on this approved provider list.

This approved provider list is available in 3 lots:

— Lot 1: Payroll Provider Services,

— Lot 2: Managed Accounts,

— Lot 3: Managing Pre-Payment Cards.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Payroll Provider Services

Lot No: 1

II.2.2)Additional CPV code(s)

79631000

II.2.3)Place of performance

NUTS code: UKC14

II.2.4)Description of the procurement:

Lot 1: Payroll Support Services:

— provide independent advice and guidance on all payroll procedures,

— provide information and advice on any pay-related issues that may arise such as redundancy, maternity, sickness, etc.,

— support person to register with inland revenue,

— manage whole payroll process: checking proof of eligibility to work in the UK, processing of wages at chosen frequencies, generate payslips, calculation of monies to HMRC and how to pay on a monthly basis, calculate statutory payments and provide advice, submit end of year documentation to HMRC and supply P60’s,

— pension,

— maintain and securely store payroll records on behalf of the employer in line with the Data Protection Act 2018,

— administration.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 333 333.33 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Managed Accounts

Lot No: 2

II.2.2)Additional CPV code(s)

79631000

II.2.3)Place of performance

NUTS code: UKC14

II.2.4)Description of the procurement:

Lot 2: Managed Accounts:

— provide independent advice and guidance on all payroll procedures,

— provide information and advice on any pay-related issues that may arise such as redundancy, maternity, sickness, etc.,

— support person to register with inland revenue,

— manage whole payroll process: checking proof of eligibility to work in the UK, processing of wages at chosen frequencies, generate payslips, calculation of monies to HMRC and how to pay on a monthly basis, calculate statutory payments and provide advice, submit end of year documentation to HMRC and supply P60’s,

— pension,

— maintain and securely store payroll records on behalf of the employer in line with the Data Protection Act 2018,

— administration,

— set up individual bank account in service user’s name to receive the direct payment funding,

— arranging to pay any care costs to relevant providers/employees on service user’s behalf,

— provide audit information.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 333 333.33 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Managing Pre-Payment Cards

Lot No: 3

II.2.2)Additional CPV code(s)

79631000

II.2.3)Place of performance

NUTS code: UKC14

II.2.4)Description of the procurement:

Lot 3: Managing Pre-Payment Cards:

— provide independent advice and guidance on all payroll procedures,

— provide information and advice on any pay-related issues that may arise such as redundancy, maternity, sickness, etc.,

— support person to register with inland revenue,

— manage whole payroll process: checking proof of eligibility to work in the UK, processing of wages at chosen frequencies, generate payslips, calculation of monies to HMRC and how to pay on a monthly basis, calculate statutory payments and provide advice, submit end of year documentation to HMRC and supply P60’s,

— pension,

— maintain and securely store payroll records on behalf of the employer in line with the Data Protection Act 2018,

— administration,

— arranging to pay any care costs to relevant providers/employees on service user’s behalf.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 333 333.33 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/02/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
7 Rolls Buildings, Fetter Lane, London
London
EC4A 1NL
United Kingdom
E-mail: tcc.issue@hmcts.gsi.gov.ukInternet address: www.judiciary.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/01/2019

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