Payroll Services for Schools and Academies

Payroll Services for Schools and Academies

Payroll Services for CEEs – Lot No: 1.

United Kingdom-London: Payroll management services

2018/S 041-089983

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Churchmarketplace Limited
Vaughan House, 46 Francis Street, Westminster
London
SW1P 1QN
United Kingdom
Telephone: +44 2079602801
E-mail: Tender3@churchmarketplace.org.uk
NUTS code: UK
Internet address(es):Main address: https://www.churchmarketplace.org.uk/

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.please_request_the_tender_pack_via_the_email_address_provided.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: National Buying Group representing customers governed by Public Law

I.5)Main activity

Other activity: Buying Group for Catholic Education Establishments

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Payroll services for Schools, Academies and other Education Institutes

II.1.2)Main CPV code

79211110

II.1.3)Type of contract

Services

II.1.4)Short description:

Churchmarketplace continues to develop a National Procurement Strategy with the aim of promoting better buying within Catholic Education Establishments (including Academies, Schools, Further Education and Higher Education institutions) and Dioceses in England and Wales. The main aim of this strategy will be to ensure that Schools, Academies and other Education Institutes obtain the best value for money from the services and products which they purchase, in the case of this procurement, fully managed Payroll Services.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Payroll Services for CEEs

Lot No: 1

II.2.2)Additional CPV code(s)

79211110
79631000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

England & Wales.

II.2.4)Description of the procurement:

The Services and Products covered by this Procurement are for the provision of fully managed Payroll Services that can offer as a minimum the following features:

— Accounting to balance sheet,

— BACS payment management,

— Creating legal documents for both the employer and employee in line with HMRC and pension fund requirements,

— Deductions, including pensions, sickness payments, salary sacrifice, statutory deductions and any additional payments,

— Disbursements to staff, pensions and other third-party suppliers,

— Expenses management,

— Flexible benefits,

— File transfer and data export,

— Helpdesk Support (telephone and online) to both the central HR function and the member schools, taking into account the varying levels of payroll services expertise across the organisation,

— HMRC-recognised and BACS-accredited software,

— HMRC-compliant deposits, BACS payments, payroll tax calculation, returns,

— Monthly Data Collection,

— Printed and electronic payslips and payroll reports,

— Real time information from HMRC,

— Savings plans,

— Timekeeping Service,

— User Training (bespoke for user groups, e.g. Management, Back Office, etc.).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

CMP intends to establish a framework agreement with an initial term of two (2) years, and the ability to extend by one or more periods up to a further aggregate of two (2) years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Payroll Services for Dioceses

Lot No: 2

II.2.2)Additional CPV code(s)

79211110
79631000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

England & Wales.

II.2.4)Description of the procurement:

The Services and Products covered by this Procurement are for the provision of fully managed Payroll Services that can offer as a minimum the following features:

— Accounting to balance sheet,

— BACS payment management,

— Creating legal documents for both the employer and employee in line with HMRC and pension fund requirements,

— Deductions, including pensions, sickness payments, salary sacrifice, statutory deductions and any additional payments,

— Disbursements to staff, pensions and other third-party suppliers,

— Expenses management,

— Flexible benefits,

— File transfer and data export,

— Helpdesk Support (telephone and online) to both the central HR function and the member schools, taking into account the varying levels of payroll services expertise across the organisation,

— HMRC-recognised and BACS-accredited software,

— HMRC-compliant deposits, BACS payments, payroll tax calculation, returns,

— Monthly Data Collection,

— Printed and electronic payslips and payroll reports,

— Real time information from HMRC,

— Savings plans,

— Timekeeping Service,

— User Training (bespoke for user groups, e.g. Management, Back Office, etc.).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

CMP intends to establish a framework agreement with an initial term of two (2) years, and the ability to extend by one or more periods up to a further aggregate of two (2) years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the ITT.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/03/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Churchmarketplace Ltd
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/02/2018

 

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