Payroll Services Tender London

Payroll Services Tender London

Guy’s and St Thomas’ NHS Foundation Trust (as host of the NHS London Procurement Partnership) is seeking to establish a framework for the provision of Payroll Services.

United Kingdom-London: Payroll management services

2016/S 172-309970

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Guy’s and St Thomas’ NHS Foundation Trust (as host of the NHS London Procurement Partnerhip)
Ground Floor, 200 Great Dover Street
For the attention of: Ms Ashwaq Fraser
SE1 4YB London
United Kingdom
E-mail: ashwaq.fraser@lpp.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.lpp.nhs.uk

Electronic submission of tenders and requests to participate: https://www.lppsourcing.org/procontract/lpp/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: Guy’s and St Thomas’ NHS Foundation Trust (as host of the NHS London Procurement Partnership)
Ground Floor, 200 Great Dover Street
For the attention of: Ms Ashwaq Fraser
SE1 4YB London
United Kingdom
E-mail: ashwaq.fraser@lpp.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Guy’s and St Thomas’ NHS Foundation Trust (as host of the NHS London Procurement Partnership)
Ground Floor, 200 Great Dover Street
For the attention of: Ms Ashwaq Fraser
SE1 4YB London
United Kingdom
E-mail: ashwaq.fraser@lpp.nhs.uk

Tenders or requests to participate must be sent to: Guy’s and St Thomas’ NHS Foundation Trust (as host of the NHS London Procurement Partnership)
Ground Floor, 200 Great Dover Street
For the attention of: Ms Ashwaq Fraser
SE1 4YB London
United Kingdom
E-mail: ashwaq.fraser@lpp.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Organisations
200 Great Dover Street
SE1 4YB London
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision of Payroll Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 18 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Guy’s and St Thomas’ NHS Foundation Trust (as host of the NHS London Procurement Partnership) is seeking to establish a framework for the provision of Payroll Services. The framework shall be open to: LPP member bodies (whether full, associate or other members) as listed at: http://www.lpp.nhs.uk/about-lpp/our-members/ and any additional new LPP members for the duration of the contract; plus any other NHS/Public Sector bodies located in England, Wales, Scotland and Northern Ireland, subject to the approval of LPP, including but not limited to Acute Trusts, Foundation Trusts, Clinical Commissioning Groups, Ambulance Trusts, Care Trusts, Hospital Trusts, Mental Health Trusts, Community Health Trusts, Special Health Authorities, Health Boards, NHS Commissioning Boards, Commissioning Support Units and other health organisations (Wales, Scotland and Northern Ireland), Health and Social Care Trusts (Northern Ireland), Community Health Councils, Local Health Boards, Social Enterprises, NHS Collaborative Procurement Hubs/Organisations, GP Practices, Primary Care Commissioners, Department of Health, Public Health England and Local Authorities (where Local Authorities are engaged in the provision or commissioning of health related services, for example (but not limited to) the fields of healthcare, social care, early years care and public health). The framework will also be available to any other public sector organisation where there is a collaborative effort to combine back-office functions and the NHS organisation is the primary Contracting Authority.

NHS trusts: http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

Clinical Commissioning Groups: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx

NHS Trust Development Authority (TDA): http://www.ntda.nhs.uk/

Arms Length Bodies: https://www.gov.uk/government/publications/arms-length-bodies/our-arms-length-bodies

NHS England: https://www.england.nhs.uk/commissioning/ and other organisations involved in commissioning of primary care services via Clinical Commissioning Groups — CCGs supported by the Commissioning Support Units — CSU’s which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.

CSU: https://www.england.nhs.uk/commissioning/comm-supp/csu/

NHS Professional Regulator: http://www.nhs.uk/NHSEngland/thenhs/healthregulators/Pages/professional-standards-authority.aspx

The Clinical Commissioning Board, Area Teams: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx and other organisations involved in commissioning and/or overseeing General Practitioner services and GP consortia and GP Practices and any other provider of primary medical services:

a) Who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS); and/or
b) Commissioned by NHS England or other organisations involved in commissioning or overseeing General Practitioner services, as described above:

Social Enterprises: http://www.socialenterprise.org.uk/

Local Authorities: http://www.idea.gov.uk/idk/org/la-data.do

NHS Wales (National Health Service for Wales) including but not limited to Welsh Health Boards, Primary care services — GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:http://www.scot.nhs.uk/organisations/

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services: http://www.hscni.net/

This will include any statutory and any other successor organisations to any of the foregoing.
The framework will allow participating organisations to conduct further competitions as and when the requirement arises.
The framework shall be for a period of 3 years with the option to extend for 1 further year in-line with the Public Contract Regulations 2015.

II.1.6)Common procurement vocabulary (CPV)

79211110, 79631000, 66172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

While the contracting authority cannot guarantee volume, the framework will be available to all those bodies referred to in Section II.I.5) above.
Estimate value excluding VAT for the contract duration is 18 500 000 GBP.
Estimated value excluding VAT: 1 850 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Details can be found in the Invitation to Tender (ITT).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Bids must be made by 1 organisation. Where a sub-contract solution is being proposed, the prime contractor will be responsible and liable for service delivery.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All suppliers must ensure that they read and understand all documentation published on Due North. See Invitation to Tender for full details.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender.
Minimum level(s) of standards possibly required: Please refer to Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Selection criteria as stated in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LPP/2016/010
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.10.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 or 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Guy’s and St Thomas’ NHS Foundation Trust (as host of the NHS London Procurement Partnership)
Great Maze Pond
SE1 9RT London
United Kingdom
Internet address: http://www.lpp.nhs.uk/

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Applicants who are unsuccessful at the ITT stage shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the application was unsuccessful. If an appeal regarding the decision has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract to be shortened.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Guy’s and St Thomas’ Hospital NHS Foundation Trust (as host of NHS London Procurement Partnership)
Great Maze Pond
SE1 9RT London
United Kingdom
Internet address: http://www.lpp.nhs.uk

VI.5)Date of dispatch of this notice:

2.9.2016

 

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