Pension Administration Services Tender

Pension Administration Services Tender

Provision of pension administration services to the East Midlands Region of police forces and UK police forces nationally.

United Kingdom-Northampton: Pension services

2016/S 193-347417

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Police and Crime Commissioner for Northamptonshire
N/A
Northamptonshire Police, West Wing, Police Headquarters, Wootton Hall, NN4 0JQ
Northampton
NG5 8PP
United Kingdom
Contact person: Paul Whitehall
Telephone: +44 1159672310
E-mail: paul.whitehall@emscu.pnn.police.uk
NUTS code: UKF

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17500&B=BLUELIGHT
Additional information can be obtained from another address:
East Midlands Strategic Commercial Unit
EMSCU, Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold
Nottingham
NG5 8PP
United Kingdom
Contact person: Paul Whitehall
Telephone: +44 01159672310
E-mail: paul.whitehall@emscu.pnn.police.uk
NUTS code: UK
Internet address(es):Main address: https://uk.eu-supply.com/login.asp?B=UK
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17500&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Pension Administration Services.

Reference number: SOR1000468

II.1.2)Main CPV code

66520000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of pension administration services to the East Midlands Region of police forces and UK police forces nationally, as per the Specification requirements incorporated within the Invitation to Tender documentation. The contracting authority is establishing a Framework Agreement made up of two Lots as follows: Lot 1: Provision of Pension Administration Services specifically for meeting the needs of the East Midlands Region of Police Forces only and which may be obtained by means of direct award without the requirement for re-opening competition in any way. This shall be a single supplier lot. Lot 2: Provision of Pension Administration Services for meeting the needs of any other UK police, obtained by means of further competition. This shall be a multi-supplier lot with up to 3 (three) suppliers present on it.

II.1.5)Estimated total value

Value excluding VAT: 2 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Pension Administration Services for the East Midlands Region of police forces

Lot No: 1

II.2.2)Additional CPV code(s)

66000000
66523100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

East Midlands Region of police forces made up of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire.

II.2.4)Description of the procurement:

Lot 1 — Provision of pension administration services to the East Midlands Region of police forces, as per the Specification requirements incorporated within the Invitation to Tender documentation. The contracting authority is establishing a Framework Agreement made up of 2 Lots and Tenderers may tender for this and Lot 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contracting authority is establishing a Framework Agreement for access by all UK police forces, but will be specifically purchasing on behalf of the following other contracting authorities: The Police & Crime Commissioners for Derbyshire, Leicestershire, Lincolnshire and Nottinghamshire, and the Chief Constables of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire.

II.2)Description

II.2.1)Title:

Pension Administration Services for other UK police forces

Lot No: 2

II.2.2)Additional CPV code(s)

66000000
66523100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Any UK police force outside the East Midlands Region of police forces.

II.2.4)Description of the procurement:

Provision of Pension Administration Services as per the Specification requirements forming part of the Invitation to Tender, to other UK police forces outside the East Midlands Region of police forces. The contracting authority is establishing a Framework Agreement made up of 2 Lots and Tenderers may tender for this and Lot 1.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.

Minimum level(s) of standards possibly required:

Please refer to Invitation to Tender documentation published n respect of this Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.

Minimum level(s) of standards possibly required:

Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Invitation to Tender documentation published in respect of this Framework Agreement.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2016
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/11/2016
Local time: 16:00
Place:
Information about authorised persons and opening procedure:

Leanne Bryant — Commercial Officer;

Paul Whitehall — Commercial Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Following conclusion of the Framework Agreement, each individual police force including in respect of Lot 1, will subsequently enter into their own Call-Off Contract with an appointed service provider in accordance with the Call-Off Terms. Lot 1 shall be evaluated at the same time as evaluation in relation to access to the Framework Agreement for future business via Lot 2. With regards to Lot 1 Lincolnshire does not represent a definite requirement at this stage but in any event any tenderer applying for Lot 1 will be required to confirm that they can undertake the needs of all 5 (five) East Midlands police forces including Lincolnshire. No other police forces outside the East Midlands Region of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire shall be entitled to make a direct award under or otherwise utilise Lot 1. The rules and procedures governing the varying and awarding of Call-Offs and undertaking of further competition are as set out within the Invitation to Tender documentation, principally the Call-Off Procedures therein, which subsequently shall form part of the Framework Agreement. Pricing in respect of Lot 1 shall be essentially fixed (except in relation to the Rate Card for Optional Services) the pricing tendered for Lot 2 at the outset of the Framework Agreement shall be guide pricing only and definite pricing shall be arrived at by a police force as part of a subsequent further competition during which the Framework requirements may also be further refined. The Services and any pricing are divided into Core Optional and additional Services and allowance will also be made for implementation and TUPE costs. No inflationary adjustments will be accepted. All matters regarding Key Performance Indicators, Service Levels, contract management, annual reviews and monitoring are also as set out in the Invitation to Tender documentation. The appointed service providers will look to identify savings. The successful tenderers may be required to enter into a parent company guarantee as part of any award of Framework Agreement. Any awarding of a place on this Framework Agreement will be conditional upon agreeing to undertake and successfully meet any vetting clearance obligations laid down within the ITT, compliance in full with the agreed Terms and Conditions of Contract and being of satisfactory economic and financial standing deemed appropriate to being on this Framework Agreement. Tenderers are required to confirm as part of their Tender submission which Lots they are tendering for. Tenderers are invited to submit as part of their Response, additional alternative Service Levels and management information for consideration by the contracting authority. The collection of a Management Charge by the contracting authority shall apply in respect of suppliers present on and against business arising from Lot 2.The contracting authority reserves the right at any time to cease this tendering process and or not to award any Framework Agreement. The length of any Call-Off Contract entered into under this Framework Agreement shall also be limited to 48 months.

VI.4)Procedures for review

VI.4.1)Review body

East Midlands Strategic Commercial Unit
EMSCU, Nottinghamshire Police, Sherwood Lodge, Arnold
Nottingham
NG5 8PP
United Kingdom
Telephone: +44 01159672310
E-mail: paul.whitehall@emscu.pnn.police.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day Standstill period at the point information on award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before any formal contract agreement is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/10/2016

 

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