Pensions Administration Contract for Local Government Pension Scheme

Pensions Administration Contract for Local Government Pension Scheme

The purpose of this Tender is to procure contracts for the Brunel Pension Partnership Pension Funds (the Clients) listed in this OJEU notice and a company to be jointly owned by the Clients (the Company, and, together with the Clients, BPP).

United Kingdom-Bristol: Pension services

2017/S 085-166096

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Environment Agency acting as Administering Authority for the Environment Agency Pension Fund
Horizon House
Bristol
BS1 5AH
United Kingdom
Contact person: Sara Bushnell
Telephone: +44 7810815451
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: https://www.gov.uk/government/organisations/environment-agency

I.1)Name and addresses

Wiltshire Council acting as Administering Authority for Wiltshire Pension Fund
Trowbridge
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.wiltshire.gov.uk

I.1)Name and addresses

Somerset County Council acting as Administering Authority for Somerset Pension Fund
Taunton
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.somerset.gov.uk

I.1)Name and addresses

Cornwall Council acting as Administering Authority for Cornwall Pension Fund
Truro
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.cornwall.gov.uk

I.1)Name and addresses

Dorset County Council acting as Administering Authority for Dorset Pension Fund
Dorchester
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.dorsetforyou.gov.uk

I.1)Name and addresses

Gloucestershire County Council acting as Administering Authority for Gloucestershire Pension Fund
Gloucester
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.gloucestershire.gov.uk

I.1)Name and addresses

Oxfordshire County Council acting as Administering Authority for Oxfordshire Pension Fund
Oxford
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.oxfordshire.gov.uk

I.1)Name and addresses

Devon County Council acting as Administering Authority for Devon Pension Fund
Exeter
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: https://new.devon.gov.uk/

I.1)Name and addresses

Bath and North East Somerset Council acting as Administering Authority for Avon Pension Fund
Bath
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.bathnes.gov.uk

I.1)Name and addresses

Buckinghamshire County Council acting as Administering Authority for Buckinghamshire Pension Fund
Aylesbury
United Kingdom
E-mail: sara.bushnell@environment-agency.gov.uk
NUTS code: UKInternet address(es):Main address: www.buckscc.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

LGPS Pool Administrator.

Reference number: project_21052

II.1.2)Main CPV code

66520000

II.1.3)Type of contract

Services

II.1.4)Short description:

The purpose of this Tender is to procure contracts for the Brunel Pension Partnership Pension Funds (the Clients) listed in this OJEU notice and a company to be jointly owned by the Clients (the Company, and, together with the Clients, BPP). The successful bidder will be required to enter into the following contracts: One Administrator Services contract with the Company. Ten Custody contracts with each of the Clients individually. The contract with the Company for the Administrator Services will be the master agreement for the entire BPP relationship. More information on the services to be provided under these contracts can be found in the Tender Documents. This procurement is being managed through the Environment Agency’s online procurement portal, Bravo.

II.1.5)Estimated total value

Value excluding VAT: 22 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Throughout England.

II.2.4)Description of the procurement:

In July 2015, the government announced in its Budget that they wanted the 89 Local Government Pension Schemes (LGPS) to pool their investments. In response to this agenda, Project BPP was set up to explore the options for pooling investment assets across ten LGPS across the South and Southwest UK. The founding pension scheme Clients are The Environment Agency Pension Fund, of which there are two constituent Local Government pension schemes, and the Avon, Buckinghamshire, Cornwall, Devon, Dorset, Gloucestershire, Oxfordshire, Somerset and Wiltshire local government pension schemes. Project BPP will create an FCA regulated entity (the Company) which will manage the investments of the 11 underlying Clients. The assets under their management will total approximately £25 billion. At the time of this tender the Company is not yet operational. The Company will be incorporated as a private limited company registered in England and Wales under the joint ownership of the Clients prior to the Custodian and Administrator Services contracts being awarded. The purpose of this Tender is to procure the following contracts for the Clients listed in this OJEU notice and the Company: one Administrator Services contract with the Company; and ten Custody contracts with each of the Clients individually. The contract with the Company for the Administration services will be the master agreement for the entire BPP relationship. The term of the Administration Services contract will be for an initial period of 5 years. After the initial period the Company will have the option to extend for three years and then a further two years, resulting in a maximum contract term of 10 years. The Custody Services contracts will have different contract start dates in line with transition, (more details are available in the Tender Document) but will have the same contract end date as the Administration Services contract. More information on the services that are required to be provided under these two forms of contract can be found in the Tender Documents. All contracts will be awarded to one successful bidder. This procurement is being managed through the Environment Agency’s online procurement portal, Bravo.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 22 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Administration Services contract will be for an initial period of 5 years. After the initial period the Company will have the option to extend for three years and then a further two years, resulting in a maximum contract term of 10 years. The Custody Services contracts will have different contract start dates in line with transition. Conditions for the extensions are in the tender document.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Each economic operator to be jointly and severally liable for the performance of the

contracts.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/06/2017
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/06/2017
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Right to Cancel: The Contracting Autority reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.

The Contracting Authority shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.

Other Authorities Involved:

The Contract will be available for use by the Clients listed in this Notice as Contracting Authorities and the Company.

VI.4)Procedures for review

VI.4.1)Review body

To be Provided upon request
To be provided upon request
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/04/2017

 

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