Periodic Fixed Electrical Testing and Inspection Contract – Staffordshire

Periodic Fixed Electrical Testing and Inspection Contract – Staffordshire

This Framework requires the periodic electrical testing and inspection in accordance with the current edition of BS7671 of electrical installations.

United Kingdom-Stafford: Repair and maintenance services of electrical building installations

2019/S 130-319644

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
Two Staffordshire Place
Stafford
ST16 2DH
United Kingdom
Contact person: Matt Sutton
E-mail: matthew.sutton@staffordshire.gov.uk
NUTS code: UKG2
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

IA1884 — Framework for the Provision of Periodic Fixed Electrical Testing and Inspection

Reference number: IA1884

II.1.2)Main CPV code

50711000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework requires the periodic electrical testing and inspection in accordance with the current edition of BS7671 of electrical installations within all properties under the administration of Staffordshire County Council. Properties will include schools, libraries, children’s centres, residential care homes, police authority and fire authority properties.

II.1.5)Estimated total value

Value excluding VAT: 1 050 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50532000
71334000
71314100

II.2.3)Place of performance

NUTS code: UKG3
Main site or place of performance:

Varied.

II.2.4)Description of the procurement:

This framework requires the periodic electrical testing and inspection in accordance with the current edition of BS7671 of electrical installations within all properties under the administration of Staffordshire County Council. Properties will include schools, libraries, children’s centres, residential care homes, police authority and fire authority properties.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 050 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Renewals will begin 6 to 8 months prior to the contract end.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note other named parties or organisations are not responsible for this procedure, they are a named organisation who may call-off from the framework.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

1) It is ‘mandatory’ that the suppliers have a current and valid assessment of the contractors Health and Safety Assessment Scheme (or can fully demonstrate equivalence of this standard) at the submission closing time/date deadline of the tender process;

2) It is ‘mandatory’ that suppliers hold an accreditation with CHAS (or an equivalent) qualified to the level/status of Principal Contractor and that this is clearly evidenced with your tender submission at the submission closing time/date deadline of the tender process;

3) All providers shall be positively accredited by Constructionline SILVER (or an equivalent) for the category appropriate to the project scope.

All valid/recognised accreditations must have already been reached, are clearly documented and can be evidenced at the submission closing time/date deadline of the tender. It is not acceptable for suppliers to state they are in the process of being accredited, being re-accredited, or have applied for accreditation.

Suppliers must have updated all 3rd party databases showing the correct category of work (with Constructionline or equivalent) and it is clearly documented and can be evidenced at the submission closing time/date deadline of the tender. It is not acceptable for suppliers to state they are in the process of being accredited, being re-accredited, or have applied for accreditation. It is not acceptable to have categories which are listed as suspended, irrelevant, pending, on hold, etc. (or similar).

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Continued appointment to the Framework Agreement and subsequent call-off contracts are in accordance with suppliers adherence to pre-established, ongoing, key performance indicators. See the procurement documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/08/2019
Local time: 13:00
Place:

Staffordshire County Council.

Information about authorised persons and opening procedure:

Limited to members of Staffordshire County Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 3 or 4 years. This cannot be guaranteed.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register — follow the link to Proactis electronic tendering: https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk

This procurement is for a Framework Agreement between the appointed providers(s) and the Contracting Authority, to supply predominately services on an ad hoc call-off basis, as and when required.

The Contracting Authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide.There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding.

All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.

The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required.

As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority’s procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan/District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.

Financing/payment:

— payments may be made following acceptance by the banking agents of Staffordshire County Council.

Legal form of groups of providers:

— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

For reference the following website outlines the Contracting Authority’s policy on the Community Right to Challenge:

— http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx

VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
Two Staffordshire Place
Stafford
ST16 2DH
United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk

VI.4.2)Body responsible for mediation procedures

Staffordshire County Council
Two Staffordshire Place
Stafford
ST16 2DH
United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Staffordshire County Council
Two Staffordshire Place
Stafford
ST16 2DH
United Kingdom
E-mail: matthew.sutton@staffordshire.gov.uk

VI.5)Date of dispatch of this notice:

05/07/2019