Personal Protective Equipment Tender Oldbury

Personal Protective Equipment, Footwear and Uniforms.

United Kingdom-Oldbury: Occupational clothing, special workwear and accessories

2016/S 050-082628

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Corporate Procurement Service
For the attention of: Wendy Jones
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215696098
E-mail: wendy_jones@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Personal Protective Equipment, Footwear and Uniforms.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Borough of Sandwell comprises of the 6 towns — Oldbury, West Bromwich, Wednesbury, Tipton, Smethwick and Rowley Regis.

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council has a requirement for a range of Personal Protective Equipment (PPE), Uniform and Footwear as detailed in the pricing schedules.
Lot 1 — Personal Protective Equipment (PPE)
i.e waterproof clothing, ear plugs, gloves, first aid, goggles, glasses, face masks, helmets, disposable coveralls.
Lot 2 — Footwear
i.e footwear with steel toe cap and midsole.
Lot 3 — Uniforms
ie workwear complete with logo (examples of some of the logos are attached).

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to PQQ’s / ITT’s or other related documents.
In Order To View a On-Line Questionnaire (if applicable) or Submit a Tender, you will be required to’ Opt-In’.
Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire.
For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the ‘Guidance for Suppliers’ section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.
Closing date Monday 11.4.2016 at 15:00 hrs.

II.1.6)Common procurement vocabulary (CPV)

18100000, 18831000, 18300000, 18110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract period is for 3 years.
The value for the duration of the contract is approximately 350 000 to 400 000 GBP.
Estimated value excluding VAT: 350 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.7.2019

Information about lots

Lot No: 1 Lot title: Personal Protective Equipment (PPE)

1)Short description

I.e waterproof clothing, ear plugs, gloves, first aid, goggles, glasses, face masks, helmets, disposable coveralls.
Most of the PPE is ordered by the Council’s stores which operates a Just in Time (JIT) system. Orders are placed automatically when stock levels dictate. Once an order is placed items must be delivered within 48 hours, these orders will start SHST.
Deliveries are accepted 8:00 to 17:30 Monday to Thursday and 8:00 to 17:00 on Fridays in the goods inwards department of the stores in Oldbury.
Occasionally other 6 digit order numbers may be placed by departments direct and should be delivered to the delivery address stated on the order.
Samples will be requested for viewing from the successful company to ensure that they are the correct quality as detailed in the specification
Tenderers can apply for 1, any or all lots. But MUST quote for all items in any lot they select to submit prices for.

2)Common procurement vocabulary (CPV)

18100000, 18831000, 18300000, 18110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Footwear

1)Short description

I.e footwear with steel toe cap and midsole.
These are ordered by the Council’s stores which operates a Just in Time (JIT) system and orders are placed automatically when stock levels dictate. Once and order is placed items must be delivered within 48 hours, these orders will start SHST.
Deliveries are accepted 8:00 to 17:30 Monday to Thursday and 8:00 to 17:00 on Fridays in the goods inwards department of the stores in Oldbury.
Other 6 digit order numbers may be placed by departments direct and should be delivered to the delivery address stated on the order.
Samples will be requested for viewing from the successful company to ensure that they are the correct quality as detailed in the specification.
Tenderers can apply for 1, any or all lots. But MUST quote for all items in any lot they select to submit prices for.

2)Common procurement vocabulary (CPV)

18100000, 18831000, 18300000, 18110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Uniforms

1)Short description

Ie workwear complete with logo (examples of some of the logos are attached).
These are ordered by various departments and all items on an order for a specific operative, must be packed together and a label put on the outside of the package with the name and department of the person the uniform is for. This pack is then to be delivered to reception and handed to the administration assistant who has placed the order for that section for distribution to the operative. These orders will have various prefixs e.g. srep, nrep, plcy, void. spln, npln and must be delivered within 10 working days maximum.
Uniforms are required in various colours eg navy blue, bottle green and black. All items of a certain colour must be the same shade of that colour. Samples will be requested from the successful company to ensure that they are the correct quality as detailed in the specification and also that the colour is consistent across the range.
Tenderers can apply for 1, any or all lots. But MUST quote for all items in any lot they select to submit prices for.

2)Common procurement vocabulary (CPV)

18100000, 18831000, 18300000, 18110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are in the Terms and Conditions.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC 165

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.4.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.3.2016

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