Personalised Care and Support Services in Orkney

Personalised Care and Support Services in Orkney

Provision of Personalised Care and Support Services in Orkney for individuals with complex needs.

United Kingdom-Kirkwall: Other community, social and personal services

2016/S 187-335605

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
United Kingdom
Contact person: Rosemary Colsell
Telephone: +44 1856873535
E-mail: rosemary.colsell@orkney.gov.uk
Fax: +44 1856876158
NUTS code: UKM65

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Care and Support Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Personalised Care and Support Services in Orkney for individuals with complex needs.

Reference number: OIC/PROC/0533

II.1.2)Main CPV code

98000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority intends to set up a Framework Agreement for the purchase of personalised care and support services for individuals with complex needs based in Orkney.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

98000000

II.2.3)Place of performance

NUTS code: UKM65

II.2.4)Description of the procurement:

The Authority intends to set up a Framework Agreement for the purchase of personalised care and support services for individuals with complex needs based in Orkney.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service Delivery / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be for 2 years, with the option to extend for a further period of 2 years, subject to the satisfactory annual performance reviews.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed within Appendix A To The Contract Notice for the Framework Agreement for the provision of Personalised Care and Support Services in Orkney for individuals with complex needs.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As detailed within Appendix A to the Contract Notice for the Framework Agreement for the provision of personalised care and support services in Orkney for individuals with complex needs.

4B.5.1 It is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Employer’s (Compulsory) Liability Insurance = GBP 10 000 000

Public Liability Insurance = GBP 5 000 000

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As detailed within Appendix A To The Contract Notice for the Framework Agreement for the provision of personalised care and support services in Orkney for individuals with complex needs.

Bidders should answer the following questions in section 4C of the ESPD which shall be scored in accordance with the weighting and scoring mechanism set out.

Question 4C1.2 weighting 30 %

Question 4C.2 weighting 20 %

Question 4C.7 weighting 5 %

Question 4C.8.1 weighting 15 %

Question 4C.8.2 weighting 15 %

Question 4C.10 weighting 5 %

Minimum level(s) of standards possibly required:

Questions 4C.1.2, 4C.2, 4C.6.1, 4C.7, 4C.8.1, 4C.8.2 and 4C.10 shall be marked 0-4 in accordance with the following markings scheme:

Score = 0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Score = 1 Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.

Score = 2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

Score = 3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

Score = 4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 23/01/2017

IV.2.7)Conditions for opening of tenders

Date: 25/10/2016
Local time: 12:00
Place:

Council Offices, School Place, Kirkwall, KW15 1NY.

Information about authorised persons and opening procedure:

Tenders opened in the presence of a Councillor, Procurement Manager and Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

September 2020.

VI.2)Information about electronic workflows

VI.3)Additional information:

Tenderers should complete the ESPD (Scotland) contained within the Invitation to Tender Framework Agreement documentation referring to ‘Appendix A — As referred to in the Contract Notice for the provision of personalised care and support services in Orkney for individuals with complex needs: reference OIC/PROC/0533’.

The Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.

Late tenders will not be considered by the Council.

An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=463934

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract for the following reason:

It is not anticipated that the organisations appointed to the Framework Agreement will be sub-contracting work to other organisations.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

a) Vocational training.

b) Up-skill the existing workforce.

c) Work with schools and colleges to offer work experience placements.

(SC Ref:463934).

VI.4)Procedures for review

VI.4.1)Review body

Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
United Kingdom
Telephone: +44 01856873535
Fax: +44 01856876158Internet address:http://www.orkney.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/09/2016

 

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