Personalised Travel Planning Cambridgeshire County Council

Personalised Travel Planning Cambridgeshire County Council

Cambridgeshire Country Council is seeking a suitably skilled and experienced consultant to design, implement, manage and monitor a Personalised Travel Planning (PTP) project – under the auspices of its Local Sustainable Transport Fund funded Getting Cambridgeshire to Work programme – targeted at circa 21,000 households in Cambridgeshire between April 2013 and March 2015.

UK-Cambridge: Business and management consultancy services

2012/S 248-411211

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): https://lgss.bravosolution.co.uk
For the attention of: Bravo project 17378
CB3 0AP Cambridge
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.cambridgeshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Personalised Travel Planning (PTP).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Cambridgeshire.
NUTS code UKH12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600 000 GBP

II.1.5)Short description of the contract or purchase(s)
Cambridgeshire Country Council is seeking a suitably skilled and experienced consultant to design, implement, manage and monitor a Personalised Travel Planning (PTP) project – under the auspices of its Local Sustainable Transport Fund funded Getting Cambridgeshire to Work programme – targeted at circa 21,000 households in Cambridgeshire between April 2013 and March 2015; to result in a demonstrable mode shift in the target audience, especially commuters, from use of the car to sustainable modes for everyday journeys.
The Contractor will deliver PTP within the two target corridors of the Getting Cambridgeshire to Work programme (hereafter called the LSTF programme):
1. Alconbury – Huntingdon – St Ives – Northstowe – Cambridge Science Park Station area – Cambridge
2. Ely – Waterbeach – Cambridge Science Park Station area – Cambridge
It is expected that households in Huntingdon, Godmanchester, St Ives, Ely and selected villages will be the primary focus for PTP.
As part of the project the Contractor will, as a minimum, be required to:
a) Carry out market research to identify the specific locations in the target area where there is greatest potential to engage commuters in their place of residence.
b) Agree with the Council the exact household numbers and locations to be targeted with PTP, as well as the detailed timetable for the roll out of PTP in these communities in 2013/14 and 2014/15.
c) Make contact with an agreed percentage of target households.
d) Provide personalised sustainable travel information directly to an agreed percentage of contacted households.
e) Segment participating households and stream their on-going involvement in PTP to ensure the information / process is most suitable for their needs.
f) Collect personal contact data from householders wishing to receive future information from the Council about sustainable travel and LSTF programme initiatives.
g) Source and / or develop information resources and incentives for distribution to households via PTP; including the negotiation of discount / taster tickets / etc. with local businesses and transport operators.
h) Promote existing and new Council / Travel for Work Partnership / LSTF programme sustainable travel information and initiatives to households.
i) Liaise and coordinate with the wider LSTF programme, officers and stakeholders to ensure PTP remains complimentary to related LSTF programme activities and initiatives – including setting up and maintaining a stakeholder group to advise on / support delivery of the PTP project.
j) Monitor outputs and evaluate mode shift outcomes – which must include as a minimum:
a. Data on activity and outputs of the project.
b. A demonstrable percentage point change in travel behaviour from single occupancy vehicle to sustainable modes.
c. A demonstrable carbon saving from the mode shift achieved.
The maximum contract value is £ 600k, however value for money and price competitiveness will be evaluated through the tender evaluation process.
II.1.6)Common procurement vocabulary (CPV)

79410000, 60112000, 73210000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As detailed in the PQQ.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – If you have not registered on this website before, a video tutorial can be found on the link below. Browse to the eSourcing Portal: https://lgss.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business

and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2.Express an Interest in the tender – Login to the portal with the username/password – A supplier’s eTendering manual and video tutorial on how to respond to an online tender can be found on the right hand side of the webpage. Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page.
(This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3.Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Details within PQQ documents.
Minimum level(s) of standards possibly required: Details within PQQ documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details within PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Bravo Project 17378
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
24.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.12.2012

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