Photocopier Paper Tender

West Malling: photocopier paper

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
Procurement, Commercial Services, Gibson Drive, Kings Hill
For the attention of: Visit opportunity advert at
ME19 4QG West Malling


I.2)Type of the contracting authority

Regional or local authority


I.3)Main activity

General public services


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Cut paper and card A4 and A3.


II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: In accordance with best procurement practice, EU & UK procurement directives & regulations and Kent County Council’s standing orders, Kent County Council (the Contracting Authority) on behalf of the Central Buying Consortium, wishes to create an accessible framework agreement (the agreement) for the supply and delivery of cut paper and card A4 and A3.
The Central Buying Consortium (CBC) is a group of County, Borough and City Councils. The purpose of which is to improve the effectiveness, by co-ordination, of local authority purchasing with the object of effecting savings in public expenditure for the benefit of its members. CBC procures approximately £750m goods and services per annum.
Details on CBC and its membership can be found at authorities who will be using the agreement from the outset are:
Hampshire County Council.
Hertfordshire County Council.
Kent County Council.
Nottinghamshire County Council.
The agreement will be accessible to all members, affiliates and associates of the Central Buying Consortium, Regional Improvement and Efficiency Partnerships (RIEP), the Police service, the Fire service, the NHS & NHS Trusts, third sector organisations, academic centres, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the Central Buying Consortium and the RIEPs. Access to this agreement shall be subject to the agreement of the Contracting Authority.
Current members of the Regional Improvement and Efficiency Partnerships:
East Midlands:



North East:

North West:

South East:

Information on other public bodies, third sector organisations, academic centres and publicly funded organisations can be found at: / / / / / / / / / / /

NUTS code UK


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement


II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreementDuration in months: 48


II.1.5)Short description of the contract or purchase(s)

This agreement is for the supply and delivery of cut paper and card (A4 and A3).
The agreement covers the supply of a customer own branded lines together with mill/merchant branded paper. The type of papers included in this agreement shall be suitable for use in photocopying/printing and multifunctional devices, in white, tinted and copier card qualities in varying weights.


II.1.6)Common procurement vocabulary (CPV)



II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no


II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)


Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.


III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no


III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure



IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


IV.2.2)Information about electronic auction

An electronic auction will be used: no


IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:



IV.3.2)Previous publication(s) concerning the same contract



IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no


IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2011 – 12:00


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up



IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)


IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no


VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no


VI.3)Additional information

It is envisaged that the Council will appoint the framework as a call off to 1 (one) supplier, however the Councils reserves the right to appoint a maximum of 3 (three) suppliers should it prove to be best value to so.
The closing date for submission of full and final tenders is 12:00 noon on Friday 9.12.2011. Tenders submitted after this date will not be accepted.
Any questions or clarifications must be submitted through the procontract portal no later than Friday 2.12.2011. The Contracting Authority will endeavour to answer all questions and clarification requests prior to the submission date, however those received after the 2.12.2011 may not be answered.
This opportunity will be completed electronically via procontract, a site run by Due North. Interested organisations should go to to register and express interest. Once you have successfully expressed interest via the portal you will be sent an email directing you to the procontract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the procontract portal, for information purposes only the link is not use this link now.Tenderers should also note that final submissions must be made via procontract, no other submission route is permitted. Failure to follow this path may result in the tender submission being disregarded.
All documents pertaining to this opportunity will be available for download via the procontract portal from the outset. Please ensure you are able to download all files immediately after accessing the procontract portal.
It is not envisaged that the tender process leading to the creation of the agreement will involve an electronic auction process. However, participating authorities may elect to execute an electronic auction as part of any future mini competitions under this agreement.


VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.11.2011

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