Photographic Hardware and Consumables Tender

Photographic Hardware and Consumables Tender

Collaborative Contract for Photographic consumables, hardware, maintenance and leasing.

UK-Kidlington: Photographic equipment

2012/S 247-407184

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thames Valley Police
Contracts Department, Oxford Road
For the attention of: Beverley Gerrard
OX5 2NX Kidlington
UNITED KINGDOM
Telephone: +44 1865293764
E-mail: beverley.gerrard@thamesvalley.pnn.police.uk

Tenders or requests to participate must be sent to: Bluelight ProContract
www.bluelight.gov.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Collaborative Contract for Photographic consumables, hardware, maintenance and leasing.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: Across the UK
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 800 000 and 15 800 000 GBP

II.1.5)Short description of the contract or purchase(s)
Collaborative Police contract for Photographic consumables, hardware, maintenance and leasing.
Award to one supplier for Consumables and approx three to four suppliers for hardware/maintenance/leasing worked on a quotation basis.
The Forces committed to using this Contract are –
Thames Valley Police
Cumbria Police
NPIA & all successor bodies
Dyfed-Powys
South Wales Police
Cheshire Police
North Wales Police
Bedfordshire Police
Cambridgeshire Police
Hertfordshire Police
Surrey Police
Sussex Police
Staffordshire Police
Police Service of Northern Ireland
Norfolk and Suffolk Police
Lancashire Police
Greater Manchester Police
Kent and Essex Police
British Transport Police
Lincolnshire Police (Subject to signing a Non Disclosure Agreement with TVP)
Avon & Somerset Police (Subject to signing a Non Disclosure Agreement with TVP)
Warwickshire Police
Derbyshire Police
Northamptonshire Police
West Mercia Police
Nottinghamshire Police
West Midlands Police
Hampshire Constabulary
Northumbria Police
Serious Organised Crime Agency
Devon & Cornwall Police
Gloucestershire Police
Dorset Police
Wiltshire Police
Merseyside Police
Scottish Police Services Authority and all successor bodies
Metropolitan Police Service
North Yorkshire Police
West Yorkshire Police
South Yorkshire Police
Humberside Police
II.1.6)Common procurement vocabulary (CPV)

38650000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 – Photographic consumables – One Supplier
Lot 2 – When awarded end users will get quotes from the framework of 3-4 contractors for best market price.
Photographic Equipment.
Service & Maintenance of Photographic Equipment.
Lease of Photographic equipment.
Estimated value excluding VAT:
Range: between 12 800 000 and 15 800 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Photographic

1)Short description
Lot 1 – Consumables
2)Common procurement vocabulary (CPV)

38650000, 32354300

3)Quantity or scope
Supply of photographic consuambles,
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2
1)Short description
Lot 2 – Equipment and Hardware
Service and Maintenance of Equipment
Leasing of photographic equipment
2)Common procurement vocabulary (CPV)

38650000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Will be detailed in the Pre Qualification Questionnaire
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be detailed in the Pre Qualification Questionnaire
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Will be detailed in the Pre Qualification Questionnaire
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Interested parties are required to complete a Pre Qualification Questionnaire
(PQQ). The PQQ will be issued to applicants on receipt of a request to
participate. Requests to participate must be sent through the Bluelight
e-tendering system.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As stated in the PQQ
Minimum level(s) of standards possibly required: As stated in the PQQ
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
Information and formalities necessary for evaluating if requirements are met:
As stated in the PQQ
Minimum level(s) of standards possibly required:
As stated in the PQQ
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: As stated in the PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TVP0335
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
1.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority reserves the right not to award a contract. The Contracting Authority is not liable for any costs incurred by those expressing an interest in and/or tendering for this contract. All applications and enquiries should be made through the Bluelight ProContract e-tendering portal www.bluelight.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.12.2012

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