Photography and Videography Services Framework

Photography and Videography Services Framework

Invest Northern Ireland and Tourism NI wish to establish a Framework Agreement for the provision of Photography and Videography Services. 

United Kingdom-Belfast: Photographs

2018/S 233-532541

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Invest Northern Ireland and The Northern Ireland Tourist Board
Bedford Square, 1 Bedford Street
Belfast
BT2 7ES
United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 1692325 Photography and Videography Services Framework

Reference number: ID 1692325

II.1.2)Main CPV code

22315000

II.1.3)Type of contract

Services

II.1.4)Short description:

Invest Northern Ireland and Tourism NI wish to establish a Framework Agreement for the provision of Photography and Videography Services. The Contractual outputs are linked to the Northern Ireland Executive’s Programme for Government, the associated Economy 2030: Industrial Strategy for Northern Ireland. Photography is an essential element of both organisation’s media and wider communications activities. Issued to the media, used in corporate publications or online, photographs have proven to be highly effective in communicating key messages, in raising the profile of both organisations, and highlighting successes, particularly to a regional audience. The Framework will be divided into two lots and will be established for an initial period of one year with the option to extend for three further periods of 12 months. Please note the Lot 2 Videography will only be used by Tourism NI.

II.1.5)Estimated total value

Value excluding VAT: 256 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description

II.2.1)Title:

Lot 1 Specialist Public Relations/Press Photographic Services

Lot No: 1

II.2.2)Additional CPV code(s)

79961350
79960000
79961300
79961000
79961100
92111320
92100000
92110000
92111220
92111240
92111260
92111000
92111200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

Invest Northern Ireland and Tourism NI wish to establish a Framework Agreement for the provision of Photography and Videography Services. The Contractual outputs are linked to the Northern Ireland Executive’s Programme for Government, the associated Economy 2030: Industrial Strategy for Northern Ireland. Photography is an essential element of both organisation’s media and wider communications activities. Issued to the media, used in corporate publications or online, photographs have proven to be highly effective in communicating key messages, in raising the profile of both organisations, and highlighting successes, particularly to a regional audience. The Framework will be divided into two lots and will be established for an initial period of one year with the option to extend for three further periods of 12 months. Please note the Lot 2 Videography will only be used by Tourism NI.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 256 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract period is as detailed in clause 2 of the Framework Terms and Conditions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract period is as detailed in clause 2 of the Framework Terms and Conditions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 Videography Services

Lot No: 2

II.2.2)Additional CPV code(s)

79961350
79960000
79961300
79961000
79961100
92111320
92100000
92110000
92111220
92111240
92111260
92111000
92111200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

Invest Northern Ireland and Tourism NI wish to establish a Framework Agreement for the provision of Photography and Videography Services. The Contractual outputs are linked to the Northern Ireland Executive’s Programme for Government, the associated Economy 2030: Industrial Strategy for Northern Ireland. Photography is an essential element of both organisation’s media and wider communications activities. Issued to the media, used in corporate publications or online, photographs have proven to be highly effective in communicating key messages, in raising the profile of both organisations, and highlighting successes, particularly to a regional audience. The Framework will be divided into two lots and will be established for an initial period of one year with the option to extend for three further periods of 12 months. Please note the Lot 2 Videography will only be used by Tourism NI.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 256 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract period is as detailed in clause 2 of the Framework Terms and Conditions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract period is as detailed in clause 2 of the Framework Terms and Conditions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/01/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 11/04/2019

IV.2.7)Conditions for opening of tenders

Date: 11/01/2019
Local time: 15:30
Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

After the end of this Framework period.

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract Monitoring. The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.The Authority expressly reserves the rights:

(I) not to award any contract as a result of the procurement process commenced by publication of this notice;

(II) to make whatever changes it may see fit to the content and structure of the tendering Competition;

(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and (IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions.
UK
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/11/2018

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