Physiotherapy Services for NHS Scotland

Physiotherapy Services for NHS Scotland

The service will offer all identified employees of the Authority and the Scottish Ambulance Service access to a model of care which uses a bio-psycho-social case management approach with signposting to early intervention of physiotherapy services.

United Kingdom-Edinburgh: Physiotherapy services

2015/S 085-152791

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Procurement
For the attention of: Kenny Rees
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: krees2@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Procurement
For the attention of: Kenny Rees
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: krees2@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Procurement
For the attention of: Kenny Rees
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: krees2@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Procurement
For the attention of: Kenny Rees
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: krees2@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Ambulance Service

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Physiotherapy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: All Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The service will offer all identified employees of the Authority and the Scottish Ambulance Service access to a model of care which uses a bio-psycho-social case management approach with signposting to early intervention of physiotherapy services. The service will be required to demonstrate an established evidence based approach and methodology, be modern and progressive in its approach.
Physiotherapy will be able to be accessed by employees who are unable to carry out a full range of duties due to musculoskeletal problems and where the condition is having an adverse impact on their ability to do their day-to-day job.
NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code TBC under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

85142100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The intention is that the Authority will enter into a framework agreement and will then enter into two separate call off contracts, the first for the delivery of physiotherapy services to the NHS Scottish Ambulance Service Board and the second for delivery of physiotherapy services to the Authority.
The first call off under the framework is intended to support approximately 4 500 NHS Scottish Ambulance Service employees and associated staff.
The second call off under the framework is intended to support approximately 3 600 Authority employees.
Both NHS SAS and the Authority have staff located across mainland Scotland and the Islands.

II.2.2)Information about options

Options: yes
Description of these options: The Authority is entitled at it’s sole discretion to extend the duration of the Framework Agreement by up to 2 x 6 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 3.8.2015. Completion 2.8.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Contract / Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Contract / Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

One economic operator shall be required to take prime contractor responsibility for provision of the services and the Framework Agreement and Call Off Contracts shall be entered into with such prime contractor, who shall be liable in the event of a consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. Economic operators should confirm that neither it, its directors, nor any person who has power or representation decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 (“Regulations”) and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: It is a requirement of this contract that economic operators hold the levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance* = 5 000 000 GBP
Professional Indemnity Insurance = 1 000 000 GBP
Public Liability Insurance = 1 000 000 GBP
The Authority will also seek more information from independent credit reference agency, CreditSafe, as part of the evaluation to see if the financial position of the economic operator will present the Authority with potential financial risks. The Authority reserves the right to undertake credit checks at each stage of the procurement process.
Where an economic operator receives a credit safe score of 1 – 29 (high risk) this will result in the economic operator being excluded.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Economic Operators should provide up to 2 examples that demonstrate to the Authority experience that is relevant to this procurement exercise. The examples must be from within the last three years.
Economic Operators should provide a statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Physiotherapists providing the service must be qualified Chartered Physiotherapists registered with the Health Care Professions Council.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NP837/15
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 12.6.2015 – 12:00

Place:

Gyle Square, Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:342831).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender of its decision to make an award of the framework agreement. In respect of unsuccessful economic operators, such notification will contain, amongst other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 calendar days if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to conclude the framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer. The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of the Public Contracts (Scotland) Regulations 2012, such economic operator is advised promptly to seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.4.2015

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