Pilot and Aircraft Services for the RAF Falcons Parachute Display Team

Pilot and Aircraft Services for the RAF Falcons Parachute Display Team

The MOD is seeking a 3 year contract with 2 x one year options for the provision of pilot and aircraft services for the RAF Falcons Parachute Display Team.

United Kingdom-High Wycombe: Training aircrafts

2016/S 187-335631

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C
Nimrod Building, 3 Site, RAF
High Wycombe
HP14 4UE
United Kingdom
Telephone: +44 1494494356
E-mail: DefComrclCC-Air1a1@mod.uk
NUTS code: UK
Internet address(es):Main address: https://www.contracts.mod.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Pilot and Aircraft Services for the RAF Falcons Parachute Display Team.

Reference number: ACT/04499

II.1.2)Main CPV code

35611500

II.1.3)Type of contract

Services

II.1.4)Short description:

The MOD is seeking a 3 year contract with 2 x one year options for the provision of pilot and aircraft services for the RAF Falcons Parachute Display Team.

II.1.5)Estimated total value

Value excluding VAT: 745 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK15
Main site or place of performance:

Wiltshire CC.

II.2.4)Description of the procurement:

Background

Widely recognised as the UK’s premier military parachute display team, the Falcons, based at RAF Brize Norton, Oxfordshire, display at venues all over Britain and Europe throughout the year, past events have included the British Grand Prix, International Airshows and US 4th July celebrations.

The Royal Air Force is responsible for training and supporting all UK Airborne Forces. As well as providing a distinctive demonstration of freefall and canopy skills during the display season each Falcons Team member undertakes continual advanced training as Parachute Jumping Instructors in preparation for future employment in support of the Parachute Regiment, the Royal Marines and other specialist units

Requirement

To Provide the RAF Falcons Parachute Display Team with a pilot and suitable aircraft for parachute training and displays from March to October each contract year.

The requirement is for a contract to include three core years commencing 1.3.2017 to 28.2.2020, with a further 2 x 1-year options covering 1.3.2020 to 28.2.2021 and 1.3.2021 to 28.2.2022. The contract services required at each parachute centre will comprise:

— Provision for the supply of an Aircraft — Up to 130 Flying Hours per parachute year.

Aircraft to meet requirements laid out in GASOs (2 Group Air Staff Orders). Aircraft must be able to carry 11 parachutists with parachute smoke, has a turbine engine, which has either side or rear door for parachutists exit and can fly up to an altitude of 12 000 ft AMSL. The Aircraft which can conduct both day and night flying/landing. Aircraft may on occasion, will be required to overnight at location other than RAF Brize Norton. The avionics fit must be suitable for the flying environment, which inlcudes military traffic.

— Provision of 1 x Pilot as and when required over the course of the season based on up to 130 Flying Hours per parachute year.

Current Professional Pilot Licence holder: either Air Transport Pilot Licence or Commercial Pilot Licence. Qualification is to be held on aircraft type to be flown. The pilot will lead on aircraft deployment, pack up and refueling.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 745 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2017
End: 29/02/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk

The authority will use the PQQ response to create a short-list of Tenders who are eligible to participate; fulfill any minimum economic, financial, professional and technical standards; and best meet in terms of capacity and capability the selection criteria set out in this PQQ. Full details of the method of choosing the Tenderers are set out in the PQQ. It is the intention to down select to between approximately 2 and 6 highest scoring suppliers who will be Invited to Tender, providing they meet the overall percentage pass mark of 60 %, do not score any lower than 2 points and receive a pass in any pass/fail questions within the PQQ. If the supplier scores below 2 in any of the questions or receives a fail in a pass/fail question then they will automatically fail the evaluation and will not be invited to participate any further.

Any potential Conflicts of Interest (COI) your company may have as a result of this requirement should be addressed in your PQQ submission.

Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.1.1), III.1.2) and III.1.3) of this Contract Notice.

The Authority will use the PQQ response to create a shortlist of tenderers who:

(1) are eligible to participate under Section III.1.1) of this Contract Notice;

(2) fulfil any minimum standards under Sections III.1.2) and III.1.3) of this Contract Notice; and

(3) best meet in terms of capacity and capability the selection criteria set out Sections III.1.2) and III.1.3) of this Contract Notice.

Full details of the method for choosing the tenderers will be set out in the Help Text Box for the Dynamic PQQ.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There are 2 x 1-year option periods covering 1.3.2020 to 28.2.2021 and 1.3.2021 to 28.2.2022

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the DPQQ (Dynamic Pre-Qualification Questionnaire).

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The estimated annual contract value is 145 000 GBP. If the estimated annual contract value is greater than ‘40 %’ of the suppliers turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:

(1) Any additional information proving it has sufficient economic and resources to deliver the requirement;

and

(2) State whether the supplier is willing to provide the authority with an indemnity, guarantee or bank bond.

A financial assessment will be undertaken on the suppliers financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As defined in the DPQQ.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Electronic Trading

Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com. The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

Where Standardised Contracting 1 (SC1) conditions are used, unconditional acceptance of all references to P2P in clause 20 is required and where Standardised Contracting 2 or 3 (SC2 or SC3) conditions are used, unconditional acceptance of all references to P2P in clause G1 is required.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin andwww.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 94V9NFECUB.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2016923-DCB-8836876.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C
Nimrod Building, No. 3 Site, RAF High Wycombe
High Wycombe
HP14 4UE
United Kingdom
Telephone: +44 01494494356
E-mail: DefComrclCC-Air1a1@mod.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/09/2016

 

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