Pitched and Flat Re-Roofing Framework

Pitched and Flat Re-Roofing Framework

Lot 1: Pitched roofs re-roofing; Lot 2: Flat roofs re-roofing.

United Kingdom-Runcorn: Roof-covering work

2015/S 042-071022

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Halton Housing Trust
Daresbury Point, Green Wood Drive, Manor Park
For the attention of: Michael Barnett
WA7 1UG Runcorn
UNITED KINGDOM
E-mail: tenders@cirruspurchasing.co.uk

Internet address(es):

General address of the contracting authority: http://www.haltonhousing.org/

Address of the buyer profile: https://cirrus-tenders.co.uk/Home.aspx?Link=[316bc2d8-d262-48a2-984b-28e66f3c5cc4]&ClientStyle=1
Electronic access to information: https://cirrus-tenders.co.uk/Home.aspx?Link=[316bc2d8-d262-48a2-984b-28e66f3c5cc4]&ClientStyle=1
Electronic submission of tenders and requests to participate: https://cirrus-tenders.co.uk/Home.aspx?Link=[316bc2d8-d262-48a2-984b-28e66f3c5cc4]&ClientStyle=1

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Pitched and Flat Re-Roofing Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Halton and surrounding areas.
NUTS code UKD21,UKD22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 050 000 and 5 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender is available only for completion online via www.cirrustenders.co.uk

Organisation background
Halton Housing Trust (HHT) was formally created on 5.12.2005. The Trust is a company limited by guarantee and registered with Companies House. We are a not for profit housing association, who own and manage 6 100 homes in the Cheshire towns of Widnes and Runcorn.
HHT’s vision is to ‘deliver high quality and excellent services for all’. Its’ mission is to ‘provide high quality housing services with a social conscience’. Its’ values are based around both customers and employees.
We provide affordable homes for people who may not have the means to buy or rent a home privately, help people who are homeless and provide support to older or disabled people to help them live independently in their own homes.
Tender information
This tender is being undertaken as an open procedure, as detailed in Regulation 15 of the UK statutory instrument Public Contracts Regulations 2006/5.
HHT are seeking bids from contractors to participate in a framework to provide new pitched and flat roofs to existing HHT properties. The framework will consist of 2 lots as follows:
— Lot 1: Pitched roofs re-roofing;
— Lot 2: Flat roofs re-roofing.
Bidders can bid on 1 or both lots
For Lot 1, the tender process is to create a long-term framework of a number of roofing contractors (envisaged to be 4 contractors for lot 1) to support the Trust for the next 4 years to deliver its pitched roofing renewal programme. The initial call-off contract for lot 1 will be based on the outcome of this tender process. The highest scoring contractor for Lot 1 will be awarded the 2015-2016 programme of works for pitched roofing. The work required will be based on the properties shown in the Lot 1 schedule of works document, however HHT reserve the right to add/omit properties to the programme in order to meet the needs of the Trust. Where any properties are added to/omitted from the programme, updated rates will be calculated pro rata based on the prices submitted within the lot 1 schedule of works spreadsheet. Call-off contracts from the framework for subsequent years will be awarded by HHT via mini-competition, or on a direct award basis.
For Lot 2, the purpose of this tender process is to create a long-term framework of a number of roofing contractors (envisaged to be 4 contractors for lot 2) to support the Trust for the next 4 years to deliver its flat roofing renewal programme. Packages of work will be awarded to successful framework providers on a case by case basis to meet the needs of the Trust. Call-off contracts will be awarded by HHT via mini-competition, or on a direct award basis.

For both lots, bidders are advised to conduct site visits during the tender period to ascertain any further information that will be required to submit a tender. Bidders should contact Phil Sixsmith via email at phil.sixsmith@haltonhousing.org by Tuesday 17.3.2015 at the latest in order to arrange site visits.

Successful contractors will not be permitted to subcontract work to third parties without the prior approval of HHT.
The proposed framework will consist of approximately 4 contractors for lot 1, and 4 contractors for lot 2, and will last for a maximum of 4 years. It is anticipated that the framework will commence from May 2015. The estimated value of work over the framework period for pitched roofs will be in the region of GBP 3 800 000 excluding VAT, but could be as high as GBP 4 800 000. The estimated value of work for flat roofs is expected to be around GBP 250 000 excluding VAT, but could be as high as GBP 500 000. These values are estimates only. No guarantees are given, nor are implied as to the actual value of work that will be placed with successful bidders participating in the resulting framework agreement. HHT reserve the right to award call-off contracts of varying length, subject to the work required and the needs of the Trust.
The ITT has been issued by HHT and sets out the information which is required by HHT in order to assess the suitability of contractors and their ability to deliver the requirements of the proposed framework and the associated call-off contracts/packages to be awarded during the 4 years of the framework.

II.1.6)Common procurement vocabulary (CPV)

45261210, 45261211, 45261214

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total framework duration is to be no more than 4 years, with a total expenditure estimated to be in the region of between GBP 4 050 000-5 300 000. No guarantees are given, nor are implied as to the actual value of work that will be placed with successful bidders participating in the resulting framework agreement.
Estimated value excluding VAT:
Range: between 4 050 000 and 5 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Pitched roofs re-roofing

1)Short description

2)Common procurement vocabulary (CPV)

45261210, 45261211

3)Quantity or scope

Estimated value excluding VAT:
Range: between 3 800 000 and 4 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Flat roofs re-roofing

1)Short description

2)Common procurement vocabulary (CPV)

45261210, 45261214

3)Quantity or scope

Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Lead service provider with nominated sub-contract partners.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any contractor may be disqualified who has been convicted of:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of —
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
Minimum level(s) of standards possibly required: As per tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.4.2015
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Halton Housing Trust staff and third party advisors engaged by Halton Housing Trust only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months from framework commencement.
VI.2)Information about European Union funds

VI.3)Additional information

This tender is available for completion online only at www.cirustenders.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers. Appeals can be directly raised with Halton Housing Trust via the contact points detailed in section I.1 of this contract notice. If an appeal regarding the award of the contract has not successfully been resolved between the tenderer and Halton Housing Trust then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.2.2015

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