Places for People Responsive and Void Window and Door Framework

Places for People Responsive and Void Window and Door Framework

Places for People is seeking to establish a framework agreement to appoint experienced and adequately resourced suppliers for the supply, delivery, installation of responsive windows and doors across the UK on behalf of itself, its present and future subsidiaries.

United Kingdom-Preston: Windows, doors and related items

2014/S 231-407146

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Places for People Group Limited
1-Strategic Procurement Team, Group Support Centre
PR2 2YB Preston
UNITED KINGDOM
Telephone: +44 1772897403
E-mail: neil.jones@placesforpeople.co.uk

Internet address(es):

General address of the contracting authority: www.placesforpeople.co.uk

Address of the buyer profile: www.housingprocurement.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Places for people responsive and void window and door framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Locations through the UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 27

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Places for People is seeking to establish a framework agreement to appoint experienced and adequately resourced suppliers for the supply, delivery, installation of responsive windows and doors across the UK on behalf of itself, its present and future subsidiaries.
There will be nine (9) Lots in total representing the regions of the United Kingdom in which Places for People operate. The nine regions are North East, North and East Yorkshire and the Humber, South and West Yorkshire, North West, East and West Midlands, Milton Keynes North London and the Thames Gateway, South West, South East and East of England.
This framework will not include the provision of windows and doors for planned works.

II.1.6)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Due to the nature of responsive and void works being circumstantial and unpredictable we operate via historic data and suggest that spend will be in the region of GBP 1 000 000 per year across the country.
Estimated value excluding VAT:
Range: between 1 000 000 and 4 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: North East

1)Short description

The supply and installation of windows and doors for void and responsive works in the North East of England.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: North and East Yorkshire and the Humber

1)Short description

The supply and installation of windows and doors for void and responsive works in North and East Yorkshire and the Humber.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: South and West Yorkshire

1)Short description

The supply and installation of windows and doors for void and responsive works in South and West Yorkshire.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: North West

1)Short description

The supply and installation of windows and doors for void and responsive works in the North West of England.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: East and West Midlands

1)Short description

The supply and installation of windows and doors for void and responsive works in the East and West Midlands.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Milton Keynes, London and Thames Gateway

1)Short description

The supply and installation of windows and doors for void and responsive works in Milton Keynes, London and Thames Gateway.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: South West

1)Short description

The supply and installation of windows and doors for void and responsive works in the South West of England.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: South East and South London

1)Short description

The supply and installation of windows and doors for void and responsive works in the South East and South London of England.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: East of England

1)Short description

The supply and installation of windows and doors for void and responsive works in the East of England.

2)Common procurement vocabulary (CPV)

44221000, 44221100, 44221110, 44221120, 45421100, 45421110, 45421112, 45421130, 45421132, 45421140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details about deposits, guarantees or bonds will be set out in the contract documents by Places for People if required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details about the financing conditions and payment arrangements required by Places for People will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract, the service provider and its supply chain may be required to participate in the achievement of social and/or environmental policy objectives.
Accordingly, the contract performance conditions may relate in particular to social and environmental considerations to be detailed in the contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As set out in the contract documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required:
As set out in the contract documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.1.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.1.2014 – 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the time-scales indicated in this notice are approximate and the Contracting Authority reserved the right to amend the same. The Contracting Authority intends to use an eTendering system in this procurement exercise. Suppliers can, express interest in this procurement, express their interest in working with the Places for People Group and be informed of the latest opportunities by registering for free on the Due North Housing Procurement Portal — http://www.housingprocurement.comTender responses should be fully completed and submitted on-line using Due North no later than the date and time quoted in IV.3.4.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority shall comply with the requirements of Regulations 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/18/EC into English law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) when notifying economic operators of the outcome of this procurement.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Crown Commercial Services
1 Horse Guard’s Road
SW1A 2HQ London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

27.11.2014

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